Lexmark Prospect Pro205 User Manual

							Scanning
ADFScanner glass
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Use the ADF for multiple-page documents.
Note: The ADF is available only on select models. If you
purchased a printer without an ADF, then load original
documents or photos on the scanner glass.
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Use the scanner glass for single pages, small items (such as
postcards or photos), transparencies, photo paper, or thin
media (such as magazine clippings).
Tips for scanning
When using the ADF, adjust the ADF paper guide to the width of the original document.
When using the scanner glass, close the scanner lid to avoid dark edges on the scanned image.
Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)
into the ADF. Place these items on the scanner glass.
Select the PDF file type if you want to scan multiple pages and save them as one file.
To initiate network scanning from the printer, make sure that “Enable network scan to computer” is selected in the
General tab of the Scan Center. This is available only in Mac OS X version 10.6.
Scanning to a local or network computer
1Load an original document faceup into the ADF or facedown on the scanner glass.
2From the printer control panel, press .
3Press the left or right arrow button to scroll to USB or the name of the network computer, and then press .
The local or network computer is the destination that will receive the scan. Wait until the printer has finished
downloading a list of the scan applications available on the selected computer.
Notes:
If the printer is connected only to a local computer, then the printer will automatically download a list of the
scan applications.
You may be prompted to enter a PIN if the computer requires it. Enter the PIN using the keypad.
To assign a computer name and a PIN to the computer, see the Help for the printer software associated with
your operating system.
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							4Press the left or right arrow button to select an application, and then press .
5Press the arrow buttons to select the resolution quality and the original image size. Press  each time you make
a selection.
6Press  to start scanning.
The scan is complete when the application you selected in step 4 opens on the destination computer, and the scan
appears within the application as a new file.
Scanning to a flash drive or memory card
Before you begin, make sure your flash drive or memory card is not write protected.
1Load an original document faceup into the ADF or facedown on the scanner glass.
2From the printer control panel, press .
3Press the up or down arrow button to scroll to Memory Device.
4Insert the flash drive or memory card, and then press .
5Press the arrow buttons to select the resolution quality, the output file type you want to create, and the original
image size. Press 
 each time you make a selection.
Note: Select the PDF file type if you want to scan multiple pages and save them as one file.
6Press  to start scanning.
The scan is complete when a message appears on the printer control panel indicating that the file you scanned has
been saved.
Scanning photos into an editing application
Using the printer control panel
1Load a photo or photos facedown on the scanner glass.
2From the printer control panel, press .
3Press the left or right arrow button to scroll to USB or the name of the network computer to receive the scan, and
then press 
.
The local or network computer is the destination that will receive the scan. Wait until the printer has finished
downloading the list of scan applications available on the selected computer.
Notes:
If the printer is connected only to a local computer, then the printer will automatically download a list of the
scan applications.
You may be prompted to enter a PIN if the computer requires it. Enter the PIN using the keypad.
To assign a computer name and a PIN to the computer, see the Help for the printer software associated with
your operating system.
4Press the left or right arrow button to select a photo editing application, and then press .
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							5Press the arrow buttons to select the resolution quality, the type of output you want to create, and the original
image size. Press 
 each time you make a selection.
6Press  to start scanning.
The scan is complete when the photo editing application you selected in step 4 opens on the destination computer,
and the scan appears within the application as a new file.
Using the printer software
For Windows users
1Load a photo or photos facedown on the scanner glass.
2Click  or Start.
3Click All Programs or Programs, and then select the printer program folder from the list.
4Navigate to:
Printer Home > select your printer > Photo
If you want to scan a single photo, or multiple photos as a single image, then select Single photo.
If you want to scan multiple photos at once and save them as separate images, then select Split into individual
photos.
Note: Allow at least 1/4 inch of space between photos if you want to scan multiple photos at once and save
them as separate images.
Scanning starts and the scan progress dialog appears.
5Save the photo or photos and open in a photo editing application to edit.
For Macintosh users
1Load a photo or photos facedown on the scanner glass.
2From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
3Double-click Scan Center or All-In-One Center.
4From the “What is being scanned?” area on the main screen, select Photo.
5From the “How will the scanned image be used?” pop-up menu, choose To be printed or To be viewed on
monitor/Web page.
6From the “Send scanned image to” menu, choose a destination folder or application for the scanned image.
7If you have several images to scan, then select Prompt for multiple pages.
8Click Preview/Edit.
The Scan dialog appears.
9Adjust the image and scan settings as needed.
10Click Scan.
Scanning
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							Scanning documents into an editing application
An Optical Character Recognition (OCR) application allows you to edit an original text document that has been scanned.
In order for this to work, you must have an OCR application stored on a local or network computer and you must be
able to choose it from the list of applications when you set up the scan.
When selecting settings for the scan:
Select to scan to the local computer or network computer where the OCR application is installed.
Select to scan to the highest resolution.
For Windows users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2Click  or Start.
3Click All Programs or Programs, and then select the printer program folder from the list.
4Navigate to:
Printer Home > select your printer > Document
Scanning starts and the scan progress dialog appears.
5When the scan is finished, save the document in a word-processing application.
6Open the document in the selected application to edit it.
For Macintosh users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
3Double-click Scan Center or All-In-One Center.
4From the “What is being scanned?” area on the main screen, select a document type other than Photo.
5From the “How will the scanned image be used?” pop-up menu, choose To be edited (OCR).
6From the “Send scanned image to” menu, choose a word-processing application to use for editing.
7Click Scan.
8Open the scanned document from a word-processing application to edit it.
Scanning directly to e-mail using the printer software
For Windows users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2Click  or Start.
3Click All Programs or Programs, and then select the printer program folder from the list.
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							4Navigate to:
Printer Home > select your printer > Email
5Select Photo, Document, or PDF.
Note: You can select Document only if an OCR application is stored on your computer.
Scanning starts and the scan progress dialog appears.
When the scan is finished, a new e-mail message is created with the scanned document automatically attached.
6Compose your e-mail message.
Note: If your e-mail program does not open automatically, then you can scan the document to the computer and then
send it through e-mail as an attachment.
For Macintosh users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
3Double-click Scan Center or All-In-One Center.
4From the “What is being scanned?” area on the main screen, select a document type.
5From the “How will the scanned image be used?” menu, choose To be viewed on monitor/web page.
6From the “Send scanned image to” menu, choose an e-mail application.
7Click Scan.
When the scan is finished, a new e-mail message is created with the scanned document automatically attached.
8Compose your e-mail message.
Scanning to a PDF
For Windows users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2Click  or Start.
3Click All Programs or Programs, and then select the printer program folder from the list.
4Navigate to:
Printer Home > select your printer > PDF
Scanning starts and the scan progress dialog appears.
5Save the document as a PDF.
For Macintosh users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
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							3Double-click Scan Center or All-In-One Center.
4From the “What is being scanned?” area on the main screen, select a document type.
5Customize the settings as needed.
6Click Scan.
7Save the document as a PDF.
Scanning FAQ
How can I improve the quality of a scan?
Make sure your original documents are in good condition.
Make sure the application that receives the scanned document is appropriate. For example, if you are scanning a
photo to edit it, then make sure you choose a photo editing application to receive the scan. If you are scanning a
document to edit the text, then make sure you choose an OCR application.
Use a high resolution.
How do I scan in black and white?
Color is the default for all scans. To scan in black and white, press the Color/Black button on the printer control panel
to switch from color to black and white.
Why am I being asked for a PIN?
PINs are a security measure used to restrict the scanned information from going into certain locations, or to keep what
is being scanned from being seen or used by others. You may be prompted to enter a PIN if the network computer you
are scanning to requires one.
To learn how PINs get assigned to network computers, see the Help for the printer software associated with your
operating system.
What is an application list, and how do I update it?
When you scan a file, you can choose which application to use to open it on your computer. The printer downloads
this application list from your computer when scanning for the first time. If you do not see the application you want
on the list, or if you install new applications on your computer, then update the application list in the printer.
Updating the application list
1From the printer control panel, press .
2Press the arrow buttons to scroll to Computer or Network.
3Select a local or network computer to receive the scan and then press .
Wait until the printer has finished downloading a list of the scan applications available on the selected computer.
4Select REFRESH from the list of scan applications.
This updates the application list in the printer.
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							Canceling scan jobs
Press  on the printer control panel, or click Cancel on the computer screen.
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							Faxing
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm.
Setting up the printer to fax
Scenario 1: Standard telephone line
Check the scenarios below and follow the setup that is applicable to your telephone line.
Setup 1: Printer is connected to a dedicated fax line
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Tips for this setup:

You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer Off).
If you want to receive faxes automatically (Auto Answer On), then you may set the printer to pick up on any number
of rings that you want.
Faxing
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							Setup 2: Printer is sharing the line with an answering machine
Connected to the same telephone wall jack
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Connected to different wall jacks
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Tips for this setup:

If you have only one telephone number on your line, or if you do not subscribe to a distinctive ring service, then
you need to set the printer to receive faxes automatically (Auto Answer On).
Set the printer to pick up calls two rings after the answering machine. For example, if the answering machine picks
up calls after four rings, then set the printer to pick up after six rings. This way, the answering machine picks up
calls first and your voice calls are received. If the call is a fax, then the printer detects the fax signal on the line and
takes over the call.
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							If you subscribe to a distinctive ring service provided by your telephone company, then make sure that you set the
correct ring pattern for the printer. Otherwise, the printer will not receive faxes even if you have set it to receive
faxes automatically.
Setup 3: Printer is sharing the line with a telephone subscribed to voice mail service
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Tips for this setup:

This setup works best if you subscribe to a distinctive ring service. If you have distinctive ring service, then make
sure that you set the correct ring pattern for the printer. Otherwise, the printer will not receive faxes even if you
have set it to receive faxes automatically.
If you have only one telephone number on your line, or if you do not have distinctive ring service, then you need
to set the printer to receive faxes manually (Auto Answer Off).
When you answer the telephone and you hear fax tones, press *9* or the manual answer code on the telephone
to receive the fax.
You can also set the printer to receive faxes automatically (Auto Answer On), but you need to turn off the voice
mail service when you are expecting a fax. This setting works best if you are using voice mail more often than fax.
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