Lexmark Prospect Pro205 User Manual

							Prospect Pro200 Series Users Guide
November 2010 www.lexmark.com
Machine type(s):
4443
Model(s):
2W2, 2WE, 2Wn, 2nE
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							Contents
Safety information.......................................................................................5
About your printer.......................................................................................6
Thank you for choosing this printer!.........................................................................................................6
Minimizing your printers environmental impact......................................................................................6
Finding information about the printer......................................................................................................7
Understanding the parts of the printer.....................................................................................................9
Ordering and replacing supplies.................................................................12
Ordering ink cartridges............................................................................................................................12
Using genuine Lexmark ink cartridges.....................................................................................................12
Replacing ink cartridges..........................................................................................................................13
Ordering paper and other supplies.........................................................................................................14
Recycling Lexmark products....................................................................................................................15
Using the printer control panel buttons and menus....................................16
Using the printer control panel...............................................................................................................16
Changing temporary settings into new default settings.........................................................................18
Changing the Power Saver timeout.........................................................................................................19
Saving paper and energy with Eco-Mode................................................................................................19
Resetting to factory settings...................................................................................................................20
Using the printer software.........................................................................21
Minimum system requirements..............................................................................................................21
Using the Windows printer software......................................................................................................21
Using the Macintosh printer software....................................................................................................23
Finding and installing optional software.................................................................................................25
Updating the printer software................................................................................................................25
Reinstalling the printer software.............................................................................................................26
Loading paper and original documents.......................................................28
Loading paper..........................................................................................................................................28
Saving paper default settings..................................................................................................................31
Loading original documents on the scanner glass...................................................................................32
Loading original documents into the ADF...............................................................................................32
Contents
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							Printing......................................................................................................33
Tips for printing.......................................................................................................................................33
Printing basic documents........................................................................................................................33
Printing specialty documents..................................................................................................................37
Working with photos...............................................................................................................................39
Printing from a Bluetooth-enabled device..............................................................................................45
Printing on both sides of the paper (duplexing)......................................................................................48
Managing print jobs................................................................................................................................52
Copying......................................................................................................56
Tips for copying.......................................................................................................................................56
Making copies.........................................................................................................................................56
Copying photos........................................................................................................................................56
Copying a two-sided document...............................................................................................................57
Enlarging or reducing images..................................................................................................................57
Adjusting copy quality.............................................................................................................................58
Making a copy lighter or darker..............................................................................................................58
Collating copies using the printer control panel.....................................................................................58
Repeating an image on one page............................................................................................................59
Copying multiple pages on one sheet ....................................................................................................59
Making a duplex copy..............................................................................................................................59
Canceling copy jobs.................................................................................................................................60
Scanning....................................................................................................61
Tips for scanning......................................................................................................................................61
Scanning to a local or network computer...............................................................................................61
Scanning to a flash drive or memory card...............................................................................................62
Scanning photos into an editing application...........................................................................................62
Scanning documents into an editing application....................................................................................64
Scanning directly to e-mail using the printer software...........................................................................64
Scanning to a PDF....................................................................................................................................65
Scanning FAQ...........................................................................................................................................66
Canceling scan jobs.................................................................................................................................67
Faxing........................................................................................................68
Setting up the printer to fax....................................................................................................................68
Contents
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							Configuring the fax settings.....................................................................................................................79
Creating a contact list..............................................................................................................................81
Sending faxes...........................................................................................................................................82
Receiving faxes........................................................................................................................................84
Faxing FAQ...............................................................................................................................................85
Networking................................................................................................92
Installing the printer on a wireless network............................................................................................92
Advanced wireless setup.........................................................................................................................97
Networking FAQ....................................................................................................................................103
Maintaining the printer............................................................................115
Maintaining ink cartridges.....................................................................................................................115
Cleaning the exterior of the printer......................................................................................................117
Cleaning the scanner glass....................................................................................................................118
Troubleshooting.......................................................................................119
Before you troubleshoot.......................................................................................................................119
Using the Service Center to solve printer problems..............................................................................119
If Troubleshooting does not solve your problem..................................................................................119
Setup troubleshooting...........................................................................................................................119
Jams and misfeeds troubleshooting......................................................................................................125
Print troubleshooting............................................................................................................................129
Copy and scan troubleshooting.............................................................................................................131
Fax troubleshooting..............................................................................................................................133
Memory card troubleshooting..............................................................................................................140
Wireless troubleshooting......................................................................................................................142
Notices.....................................................................................................160
Product information..............................................................................................................................160
Edition notice........................................................................................................................................160
Power consumption..............................................................................................................................163
Index........................................................................................................176
Contents
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							Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
Use only the power supply and power cord provided with this product or the manufacturers authorized replacements.
Use only the telecommunications (RJ-11) cord provided with this product or a 26 AWG or larger replacement when
connecting this product to the public switched telephone network.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturers components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY:  The area behind the duplex cover has protruding ribs as part of the paper path.
To avoid injury, use caution when accessing this area for clearing a paper jam.
CAUTION—POTENTIAL INJURY:  Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and
walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for
signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
SAVE THESE INSTRUCTIONS.
Safety information
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							About your printer
Thank you for choosing this printer!
Weve worked hard to make sure it will meet your needs.
To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s
Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and
make sure you check the latest updates on our Web site.
Were committed to delivering performance and value with our printers, and we want to make sure youre satisfied. If
you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to
help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the
reason we do what we do, and your suggestions help us do it better.
Minimizing your printers environmental impact
We are committed to protecting the environment and are continually improving our printers to reduce their
environmental impact. By selecting certain printer settings or tasks, you may be able to reduce your printers
environmental impact even further.
Conserving energy
•Activate Eco-Mode. This feature sets the screen brightness to low and sets the printer to change to Power Saver
mode after the printer is left idle for 10 minutes.
Select the lowest Power Saver timeout. The Power Saver feature puts the printer in a minimum-power standby
mode after the printer has been idle for a set amount of time (the Power Saver timeout).
Share your printer. Wireless/network printers allow you to share a single printer among multiple computers, thus
conserving energy and other resources.
Conserving paper
Activate Eco-Mode. On selected printer models, this feature sets the printer to automatically print on both sides
of the paper (duplex) for copy and fax jobs, and for printing in Windows and Mac OS X 10.6 or later.
Print more than one page image on one side of the paper. The “Pages per sheet” feature allows you to print
multiple pages on one sheet. You can print up to 8 page images on one side of a sheet of paper.
Print on both sides of the paper. Duplexing lets you print on both sides of the paper manually or automatically
(depending on your printer model).
Preview print jobs before printing. Use the preview features found in Toolbars, the Print or Print Preview dialog,
or the printer display (depending on your printer model).
Scan and save. To avoid printing multiple copies, you can scan documents or photographs and save them to a
computer program, application, or flash drive for presentation.
Use recycled paper.
About your printer
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							Conserving ink
Use Quick Print or Draft Mode. These modes can be used to print documents using less ink than normal and are
ideal for printing documents that are mostly text.
Use High Yield cartridges. Inks in High-Yield cartridges allow you to print more pages with fewer cartridges.
Clean the printhead. Before replacing and recycling your ink cartridges, try using the “Clean Printhead” and “Deep
Clean Printhead” features. These features clean the printhead nozzles to improve the quality of your prints.
Recycling
Return ink cartridges for reuse or recycling through the Lexmark Cartridge Collection Program. To return an ink
cartridge, go to www.lexmark.com/recycle. Follow the instructions to request a postage-paid bag.
Recycle the product packaging.
Recycle your old printer instead of throwing it away.
Recycle paper from discarded print jobs.
Use recycled paper.
To read the Lexmark Environmental Sustainability Report, see www.lexmark.com/environment.
Finding information about the printer
Publications
What are you looking for?Find it here
Initial setup instructions:
Connecting the printer
Installing the printer software
Setup documentation
The setup documentation came with the printer and is
also available on the Lexmark Web site at
http://support.lexmark.com.
About your printer
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							What are you looking for?Find it here
Additional setup and instructions for using the printer:
Selecting and storing paper and specialty media
Loading paper
Performing printing, copying, scanning, and faxing tasks,
depending on your printer model
Configuring printer settings
Viewing and printing documents and photos
Setting up and using printer software
Setting up and configuring the printer on a network,
depending on your printer model
Caring for and maintaining the printer
Troubleshooting and solving problems
Users Guide
The Users Guide is available on the installation software
CD.
For updates, check our Web site at
http://support.lexmark.com.
Help using the printer softwareWindows or Mac Help
Open a printer software program or application, and
then click Help.
Click 
? to view context-sensitive information.
Notes:
The Help installs automatically with the printer
software.
The printer software is located in the printer
Program folder or on the desktop, depending on
your operating system.
The latest supplemental information, updates, and online
technical support:
Troubleshooting hints and tips
Frequently asked questions
Documentation
Driver downloads
Live chat support
E-mail support
Lexmark Support Web site—
http://support.lexmark.com
Note: Select your region, and then select your product
to view the appropriate support site.
Record the following information (located on the store
receipt and the back of the printer), and have it ready
when you contact support so that they may serve you
faster:
Machine Type number
Serial number
Date purchased
Store where purchased
Telephone supportIn the US, call us at:
1-800-332-4120
Monday–Friday (8:00 AM–11:00 PM ET), Saturday
and Sunday (11:00 AM–8:00 PM ET)
Support telephone numbers and hours of operation for
your region or country can be found on the Support Web
site (http://support.lexmark.com) or on the printed
warranty that came with your printer.
About your printer
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							What are you looking for?Find it here
Warranty informationWarranty information varies by country or region:
In the US—See the Statement of Limited Warranty
included with this printer, or at
http://support.lexmark.com.
Rest of the world—See the printed warranty that
came with your printer.
Understanding the parts of the printer
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1Paper supportLoad paper.
2Paper guide adjustment leverAdjust the paper guides.
3Wi-Fi indicatorCheck wireless status.
4Memory card slotsInsert a memory card.
5PictBridge and USB portConnect a PictBridge-enabled digital camera, Bluetooth adapter
or a flash drive to the printer.
6Card reader lightCheck card reader status. The light blinks to indicate that a
memory card is being accessed.
7Paper exit trayHold paper as it exits.
8Printer control panelOperate the printer.
9Automatic Document Feeder (ADF) paper guideKeep paper straight when feeding it into the ADF.
Note: Adjust the paper guide on the ADF tray to the width of the
original document.
10ADF output trayHold documents as they exit from the ADF.
About your printer
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							Use theTo
11ADF trayLoad original documents in the ADF. Recommended for scanning,
copying, or faxing multiple-page documents.
Note: Do not load postcards, photos, small items, or thin media
(such as magazine clippings) into the ADF. Place these items on
the scanner glass.
12ADFScan, copy, or fax multiple-page letter-, legal-, and A4-size
documents.
13Paper feed guardPrevent items from falling into the paper slot.
14Paper guidesKeep paper straight when feeding.
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1Scanner lidAccess the scanner glass.
2Scanner glassScan and copy photos and documents.
3Power supply with portConnect the printer to a properly grounded electrical outlet that is near and accessible.
4Duplex unitPrint on both sides of a sheet of paper.
Remove paper jams.
5EXT Port
EXT
Connect additional devices (telephone or answering machine) to the printer and the
telephone line. Use this port if you do not have a dedicated fax line for the printer, and if
this connection method is supported in your country or region.
Note: Remove the plug to access the port.
About your printer
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