Lexmark Prospect Pro205 User Manual

Creating a contact list
You can create a contact list using the Address Book in the printer control panel or the phone book in the fax software.
If you create a contact list in the printer control panel, then the fax software automatically saves those contacts as
Speed Dial entries. Likewise, when you add contacts to the Speed Dial list of the fax software, the printer automatically
saves them to the printer Address Book.
You can save up to 89 contacts and 10 fax groups in the contact list.
Creating a...

6Select the contact that you want to add, and then click Add to or change list to import the contact.
Note: To add contacts, you need to import contacts from the phone books on your computer that are supported
by the fax software. In addition to the software Address Book, you may also have phone books of the mail clients
installed on your computer, such as Microsoft Outlook.
7Click OK.
For Macintosh users
1From the Applications folder in the Finder, or from the Finder desktop, double-click the printer...

Tips for sending faxes
Before you send a fax:
Make sure that the printer is on and connected to a working telephone, DSL, or VoIP line. The line is working if you
hear a dial tone.
Load an original document faceup into the ADF or facedown on the scanner glass.
When using the ADF, adjust the paper guide on the ADF to the width of the original document.
When using the scanner glass, close the scanner lid to avoid dark edges on the scanned image.
Sending faxes using the printer control panel
1From the...

Receiving faxes
Tips for receiving faxes
When receiving faxes:
Make sure that the printer is on and connected to a working telephone, DSL, or VoIP line. The line is working if you
hear a dial tone.
If you set the printer to receive faxes manually (Auto Answer Off), then make sure that the ringer volume is not set
to Off.
If you have set the printer to receive faxes automatically (Auto Answer On), then load paper in the printer.
Receiving faxes automatically
1Make sure that Auto Answer is on:
aFrom the...

dPress  again to select Auto Answer.
ePress the arrow buttons to scroll to Off, and then press .
2When the telephone rings and you hear fax tones when you pick up the handset, press  on the printer or *9* on
the telephone attached to the printer.
Warning—Potential Damage: Do not touch the cables or the 
 and  ports while actively receiving a fax.
Tips:
The default code for answering faxes manually is *9*, but for increased security, you can change it to a number
that only you know. You can enter up to 7...

What is my fax number?
In most cases, your telephone number is also your fax number. If you subscribe to the Distinctive Ring Pattern Detection
(DRPD) service offered by telephone companies, then your fax number is the number that you assigned to the printer.
Make sure that you enter the correct distinctive ring pattern for that number in the fax software or in the Fax Setup
menu of the printer control panel.
If you have more than one telephone line, then make sure that you enter the number for the line...

How do I set the distinctive ring for the printer?
Setting the correct ring is important if you subscribe to the Distinctive Ring Pattern Detection (DRPD) feature offered
by telephone companies. This feature allows you to have multiple telephone numbers on one telephone line. Each
telephone number has a designated ring pattern (a single ring, a double ring, a triple ring). The different ring patterns
let you know what telephone number was dialed, and what device you should use to answer the call.
Assign...

How do I adjust the speaker volume on the printer?
Listen to the dial tone to check if the telephone line is working and to check if the cables and devices are connected
properly in your telephone network. Make sure that the dialing volume is not set to Off, especially if you are dialing a
number on hook. If you set the printer to receive faxes manually, then make sure that you set the ringer volume loud
enough for you to hear it.
Adjusting the dialing volume
1From the printer control panel, press ....

Choose a fax quality that best suits the capacity of the receiving fax machine and the quality of the original document.
QualityBlack resolutionColor resolution
Standard200 x 100200 x 200
Fine200 x 200200 x 200
Superfine300 x 300200 x 200
Ultrafine300 x 300 (half-toned)200 x 200
When sending a fax, after entering the fax number, press the arrow buttons to select a fax quality, and then
press 
.
How do I send a fax at a scheduled time?
1From the printer control panel, press .
2Enter a fax number, or press...

3Press the arrow buttons to scroll to Reports, and then press .
4Press the arrow buttons to scroll to Confirmation, and then press .
5Press the arrow buttons to select a report printing option:
If you want to print a report every time you send a fax, then select For All or Print for All.
If you want to save on ink and print a report only when a fax job is unsuccessful, then select On Error.
6Press .
How do I view the fax history of the printer?
You can view the fax history of the printer on the display....