Lexmark Interpret S405 User Manual

							9Adjust the image and scan settings as needed.
10Click Scan.
Scanning documents into an editing application
An Optical Character Recognition (OCR) application allows you to edit an original text document that has been scanned.
In order for this to work, you must have an OCR application stored on a local or network computer and you must be
able to choose it from the list of applications when you set up the scan.
When selecting settings for the scan:
Select to scan to the local computer or network computer where the OCR application is installed.
Select to scan to the highest resolution.
For Windows users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2Click  or Start.
3Click All Programs or Programs, and then select the printer program folder from the list.
4Navigate to:
Printer Home > select your printer > Document
Scanning starts and the scan progress dialog appears.
5When the scan is finished, save the document in a word-processing application.
6Open the document in the selected application to edit it.
For Macintosh users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
3Double-click Scan Center or All-In-One Center.
4From the “What is being scanned?” area on the main screen, select a document type other than Photo.
5From the “How will the scanned image be used?” pop-up menu, choose To be edited (OCR).
6From the “Send scanned image to” menu, choose a word-processing application to use for editing.
7Click Scan.
8Open the scanned document from a word-processing application to edit it.
Scanning
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							Scanning directly to e-mail using the printer software
For Windows users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2Click  or Start.
3Click All Programs or Programs, and then select the printer program folder from the list.
4Navigate to:
Printer Home > select your printer > Email
5Select Photo, Document, or PDF.
Note: You can select Document only if an OCR application is stored on your computer.
Scanning starts and the scan progress dialog appears.
When the scan is finished, a new e-mail message is created with the scanned document automatically attached.
6Compose your e-mail message.
Note: If your e-mail program does not open automatically, then you can scan the document to the computer and then
send it through e-mail as an attachment.
For Macintosh users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
3Double-click Scan Center or All-In-One Center.
4From the “What is being scanned?” area on the main screen, select a document type.
5From the “How will the scanned image be used?” menu, choose To be viewed on monitor/web page.
6From the “Send scanned image to” menu, choose an e-mail application.
7Click Scan.
When the scan is finished, a new e-mail message is created with the scanned document automatically attached.
8Compose your e-mail message.
Scanning to a PDF
For Windows users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2Click  or Start.
3Click All Programs or Programs, and then select the printer program folder from the list.
Scanning
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							4Navigate to:
Printer Home > select your printer > PDF
Scanning starts and the scan progress dialog appears.
5Save the document as a PDF.
For Macintosh users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
3Double-click Scan Center or All-In-One Center.
4From the “What is being scanned?” area on the main screen, select a document type.
5Customize the settings as needed.
6Click Scan.
7Save the document as a PDF.
Scanning FAQ
How can I improve the quality of a scan?
Make sure your original documents are in good condition.
Make sure the application that receives the scanned document is appropriate. For example, if you are scanning a
photo to edit it, then make sure you choose a photo editing application to receive the scan. If you are scanning a
document to edit the text, then make sure you choose an OCR application.
Use a high resolution.
How do I scan in black and white?
Color is the default for all scans. To scan in black and white, press the Color/Black button on the printer control panel
to switch from color to black and white.
Why am I being asked for a PIN?
PINs are a security measure used to restrict the scanned information from going into certain locations, or to keep what
is being scanned from being seen or used by others. You may be prompted to enter a PIN if the network computer you
are scanning to requires one.
To learn how PINs get assigned to network computers, see the Help for the printer software associated with your
operating system.
Scanning
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							What is an application list, and how do I update it?
When you scan a file, you can choose which application to use to open it on your computer. The printer downloads
this application list from your computer when scanning for the first time. If you do not see the application you want
on the list, or if you install new applications on your computer, then update the application list in the printer.
Updating the application list
1From the printer control panel, press .
2Press the arrow buttons to scroll to Computer or Network.
3Select a local or network computer to receive the scan and then press .
Wait until the printer has finished downloading a list of the scan applications available on the selected computer.
4Select REFRESH from the list of scan applications.
This updates the application list in the printer.
Canceling scan jobs
Press  on the printer control panel, or click Cancel on the computer screen.
Scanning
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							Faxing
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm.
Setting up the printer to fax
Scenario 1: Standard telephone line
Check the scenarios below and follow the setup that is applicable to your telephone line.
Setup 1: Printer is connected to a dedicated fax line
EXTLINE
EXT
LIN
E
Tips for this setup:

You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer Off).
If you want to receive faxes automatically (Auto Answer On), then you may set the printer to pick up on any number
of rings that you want.
Faxing
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							Setup 2: Printer is sharing the line with an answering machine
Connected to the same telephone wall jack
E
X
TL
I
N
E
EXT
LINE
P
H
O
N
EL
I
N
E
Connected to different wall jacks
EXTLINE
P
H
O
N
EL
IN
EEXT
LINE
Tips for this setup:

If you have only one telephone number on your line, or if you do not subscribe to a distinctive ring service, then
you need to set the printer to receive faxes automatically (Auto Answer On).
Set the printer to pick up calls two rings after the answering machine. For example, if the answering machine picks
up calls after four rings, then set the printer to pick up after six rings. This way, the answering machine picks up
calls first and your voice calls are received. If the call is a fax, then the printer detects the fax signal on the line and
takes over the call.
Faxing
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							If you subscribe to a distinctive ring service provided by your telephone company, then make sure that you set the
correct ring pattern for the printer. Otherwise, the printer will not receive faxes even if you have set it to receive
faxes automatically.
Setup 3: Printer is sharing the line with a telephone subscribed to voice mail service
EX
TLINE
EXT
LINE
Tips for this setup:

This setup works best if you subscribe to a distinctive ring service. If you have distinctive ring service, then make
sure that you set the correct ring pattern for the printer. Otherwise, the printer will not receive faxes even if you
have set it to receive faxes automatically.
If you have only one telephone number on your line, or if you do not have distinctive ring service, then you need
to set the printer to receive faxes manually (Auto Answer Off).
When you answer the telephone and you hear fax tones, press *9* or the manual answer code on the telephone
to receive the fax.
You can also set the printer to receive faxes automatically (Auto Answer On), but you need to turn off the voice
mail service when you are expecting a fax. This setting works best if you are using voice mail more often than fax.
Faxing
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							Scenario 2: Digital Subscriber Line (DSL)
Follow this setup if you have a Digital Subscriber Line (DSL).
EXTLINE
EXT
LINE
A Digital Subscriber Line splits your regular telephone line into two channels: voice and Internet. Telephone and fax
signals travel through the voice channel, and Internet signals pass through the other channel. This way, you can use
the same line for analog voice calls (including faxing) and digital Internet access.
To minimize interference between the two channels and ensure a quality connection, you need to install a DSL filter
for the analog devices (fax machine, telephone, answering machine) in your network. Interference causes noise and
static on the telephone, failed and poor quality faxes for the printer, and slow Internet connection on your computer.
To install a filter for the printer:
1Connect the line port of the DSL filter to the wall jack.
2Connect a telephone cable from the  port on the back of the printer to the phone port on the DSL filter.
3To continue using a computer for Internet access, connect the computer to the DSL HPN port on the DSL filter.
Faxing
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							Scenario 3: VoIP telephone service
Follow this setup if you have telephone service from a Voice over Internet Protocol (VoIP) provider.
Tips for this setup:
Connect the printer to the port labeled Phone Line 1 or Phone Port  on the VoIP adapter. The port labeled Phone
Line 2 or Fax Port  is not always active. You may need to pay extra to your VoIP provider if you want to activate the
second phone port.
To make sure that the phone port on the VoIP adapter is active, plug an analog telephone into the phone port, and
then listen for a dial tone. If you hear a dial tone, then the port is active.
If you need two phone ports for your devices but do not want to pay extra, then do not plug the printer into the
second phone port. You can use a phone splitter. Plug the phone splitter into the Phone Line 1 or Phone Port , and
then plug the printer and telephone into the splitter.
Note: Make sure you use a phone splitter, not a line splitter. To make sure that you are using the correct splitter,
plug an analog telephone into the splitter and then listen for a dial tone.
Faxing
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							Scenario 4: Digital telephone service through a cable provider
Setup 1: Printer is connected directly to a cable modem
Follow this setup if you normally connect your telephone to a cable modem.
Tips for this setup:

Connect the printer to the port labeled Phone Line 1 or Phone Port  on the cable modem. The port labeled Phone
Line 2 or Fax Port  is not always active. You may need to pay extra to your cable provider if you want to activate
the second phone port.
To make sure that the phone port on the cable modem is active, plug an analog telephone into the phone port, and
then listen for a dial tone. If you hear a dial tone, then the port is active.
If you need two phone ports for your devices but do not want to pay extra, then do not plug the printer into the
second phone port. You can use a phone splitter. Plug the phone splitter into the Phone Line 1 or Phone Port , and
then plug the printer and telephone into the splitter.
Note: Make sure you use a phone splitter, not a line splitter. To make sure that you are using the correct splitter,
plug an analog telephone into the splitter and then listen for a dial tone.
Faxing
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