Kyocera FS 4020DN User Manual

							
7-14Using the Operation Panel
1 Firmware Version
This item shows the version and release date of the printer firmware.
2 Printer Settings Information This item shows various printer settings for hardware-related items:
• MP tray paper size and type
• Paper cassette size and type
• Sleep time
• Formfeed timeout time
3 Installed Options
This item shows the options installed in the printer:
• Hard disk
• Memory card (CompactFlash card)
4 Network Status
This item shows the IP address, subnet mask address, and default 
gateway address for the network interface card in the printer.
5 Interface Information This information shows the settings for all interfaces installed in the 
printer.
6Memory This item shows:
• Standard memory in the printer
• Option memory slot status in megabytes
• Total memory in the printer 
• Current status of the RAM disk 
7Emulation
This item shows all available emulations of the printer. The PCL 6 
emulation is set as default when the printer is shipped from the 
factory. The emulations are:
• PCL 6
• KPDL
• Line Printer
• IBM Proprinter
• DIABLO 630
• EPSON LQ-850
8 Page Information
This item shows the page related items:
• Total printed page count
• Total page count of each paper size
9 Consumable Status
This item shows the approximate level of remaining toner. When the 
value is 100, the toner container is full. The closer to 0, the smaller 
the amount of remaining toner.
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Using the Operation Panel7-15
Print Fonts List
To help you decide in selecting a font, you can printout lists of the 
internal fonts or the optional fonts.
1Press Z while  Report Print >  is displayed.
2Press U or  V repeatedly until  >Print Fonts List  appears.
3Press [OK]. A question mark ( ?) appears.
4Press  [OK] again. The message  Processing appears and the 
printer prints a list of fonts with a sample and font ID (number) for 
each of them.
Print Hard Disk File List
This allows you to print a list of the files on the hard disk.
This menu is displayed only when the optional hard disk is installed on 
the printer.
1Press  Z while  Report Print >  is displayed.
2Press U or  V repeatedly until  >Print Hard Disk File List  
appears.
3Press  [OK]. A question mark ( ?) appears.
4Press  [OK] again. The message  Processing appears and the 
printer prints a list of files stored in a hard disk.
Print RAM Disk File List
This allows you to print a list of the files on the RAM disk.
1Press  Z while  Report Print >  is displayed.
2Press U or  V repeatedly until  >Print RAM Disk File List  
appears.
3Press  [OK]. A question mark ( ?) appears.
4Press  [OK] again. The message  Processing appears and the 
printer prints a list of files stored in a RAM disk.
>Print
 Fonts List ?
IMPORTANT This is only displayed when the printer has a hard disk 
installed and the disk is correctly formatted.
>Print Hard Disk
 File List ?
IMPORTANT This is displayed when RAM disk mode is enabled.
>Print RAM Disk
 File List ?
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7-16Using the Operation Panel
Print Mem. Card File List
This allows you to print a list of the files on a CompactFlash (memory) 
card.
1Press Z while  Report Print >  is displayed.
2Press U or  V repeatedly until  >Print Mem. Card File List  
appears.
3Press  [OK]. A question mark ( ?) appears.
4Press  [OK] again. The message  Processing appears and the 
printer prints a list of files stored in a CompactFlash card.
IMPORTANT This message will be di splayed when the 
CompactFlash card inst alled in the printer.
>Print Mem. Card
 File List ?
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Using the Operation Panel7-17
USB Memory (USB flash memory selection)
This specifies the settings for removing the USB flash memory and 
printing USB flash memory content.
The options available in USB flash memory are as follows:
• Print File (Printing a file)
• Copies (Number of copies)
• Paper Source (Selecting the paper feed source)
• Remove Device (Removing the USB flash memory)
• Print File List (Printing a list of the files on a USB flash memory)
1Press  [MENU] .
2Press U or  V repeatedly until  USB Memory > appears. 
Note that menus shown in the list may vary depending on which 
optional units installed in the printer.
Print File (Printing a file)
You can use this to specify printing for files in the USB flash memory.
1Press  Z while  USB Memory >  is displayed.
2>Print File appears. In other displays, press  U or  V repeatedly 
until the map appears.
3Press  [OK]. A question mark ( ?) appears. 
4Press  [OK] again. The folder or file appears. 
(For example :  Folder 1)
Each time you press  U or  V, the next folder or file appears in 
succession. 
To view lower-level folders or files, press  Z. 
(For example :  Folder 2)
To view folders or files on still lower levels, press  Z. 
(For example :  File 3)
You can move between the folder levels by pressing  U and  V or  Y 
and  Z.
5Press  [OK]. A question mark ( ?) appears.
(For example :  File 3)
6Press [OK] again.  Copies  appears.
IMPORTANT This message is displayed only when the USB host 
block is set to 
Unblock. For more information, refer to I/F Block 
(Interface (external device) block setting)  on page7-65.
USB Memory     >
IMPORTANT The Print File menu option is only displayed 
when there is a PDF or TIFF file in the USB memory. Note also 
that up to 3 levels of folders or  files are displayed. It might take 
some time before the folder or file name appears, depending on 
the size of the USB flash memory or the number of files.
/
  /00:Folder 1
/00:Folder 1
  /01:Folder 2
/.../01:Folder 2
    02:File 3
/.../01:Folder 2
?   02:File 3
Copies
             001
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7-18Using the Operation Panel
Copies (Number of copies)
Sets the number of copies printed of the specified file in USB flash 
memory.
1While Copies  in step 5 above is displayed, press  U and  V or  Y 
and  Z to display the number of copies. (E.g.:  10)
2Press  [OK]. Paper Source  and a question mark ( ?) appears.
Paper Source (Selecting the paper feed source)
Sets the paper used for printing the specified file in USB flash memory.
1While  Paper Source  in step 2 above is displayed, press  U and  V 
or  Y and  Z repeatedly until the paper source appears. 
(For example :  Cassette 2)
Note that menus shown in the list may vary depending on which 
optional units installed in the printer.
2Press  [OK]. The message  Processing appears and the printer 
prints a file stored in a USB memory.
Remove Device (Removing  the USB flash memory)
Specifies the setting for USB flash memory removal.
1Press Z while  USB Memory >  is displayed.
2Press U or  V repeatedly until  >Remove Device  appears.
3Press [OK]. A question mark ( ?) appears.
4Press  [OK] again. Menu display ends and the USB flash memory 
device can be removed.
Print File List (Printing a  list of the files on a USB 
flash memory)
This allows you to print a list of the files on a USB flash memory devic\
e.
1Press  Z while  USB Memory >  is displayed.
2Press U or  V repeatedly until  >Print File List  appears.
3Press [OK]. A question mark ( ?) appears.
4Press  [OK] again. The message  Processing appears and the 
printer prints a list of files stored in a USB flash memory.
IMPORTANT To use this feature, an optional hard disk must be 
installed in the printer or the RAM disk must be set to 
On.
Copies
             010
Paper Source
? Cassette 1
Paper Source
? Cassette 2
>Remove Device ?
 
>Print
 File List ?
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Using the Operation Panel7-19
Job Box
Job box implements the Job Retention function and Job Storage function 
that are available from the printer driver. The settings are specified from 
the printer driver. Refer to KX Printer Driver User Guide  for the driver 
settings.
In either job mode, when printing a document, the print data is 
transferred from the computer to the printer then stored on the printer’s 
hard disk. Since copies of the document are printed using the stored 
data, printing is performed faster with less computer spooling time and 
less network traffic.
Job Retention
Job Retention has four modes as summarized below. These modes are 
selected from the printer driver through the application software:
IMPORTANT To use the Job Box, an optional hard disk must be 
installed in the printer. 
The RAM disk may also be used in the Proof-and-Hold and Private 
Print modes.
Quick Copy Proof-and-Hold Private Print Stored Job
Primary function To later print  additional copiesTo proof the first copy 
before printing 
multiple copies To hold the document 
in printer to prevent 
unauthorized accessTo electronically store 
documents such as 
fax cover pages
Start storing by Printer driver Printe r driver Printer driver Printer driver
On terminating print 
setting from 
application software Prints simultaneously Prints one copy 
simultaneously Does not print Does not print
Retrieved by Operation panel Operation panel Operation panel Operation panel
Default number of 
copies printed at 
retrieval Same as storing
(can be changed)
One less
(can be changed) Same as storing
(can be changed)One
(can be changed)
Maximum number of 
jobs stored 
*32, expandable to 50 32, expandable to 50 Depends on the hard  disk capacityDepends on the hard 
disk capacity
PIN security No No Yes Yes (if necessary)
Data after printing Stored Stored Deleted Stored
Data at power off Deleted Deleted Deleted Stored
Hard disk Necessary Unnecessary  (RAM disk may also 
be used)Unnecessary 
(RAM disk may also 
be used)Necessary
*. Jobs in excess will cause the earlier ones to be deleted.
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7-20Using the Operation Panel
Job Storage
Job storage stores print jobs either temporarily or permanently, as you 
click an appropriate radio button on the printer driver when printing from 
a computer.
There are two types of code job:
• Permanent (permanently saved) code jobs
• Temporary (temporarily saved) code jobs
If there is insufficient space on the hard disk, existing temporary code jobs 
are deleted, starting from the oldest files. Permanent jobs are not 
automatically deleted in this way. To print, select the printer driver.
The options available in Job Box are as follows:
• Using Quick Copy/Proof-and-Hold Quick Copy (User Name) (Selecting the User)
(User Name) (Data Name) (Selecting the data)
(Data Name) Copies (number of c opies) (Number of copies / deleted)
• Printing a Private Print/Stored Job Private/Stored (User Name) (Selecting the User)
(User Name) (Data Name) (Selecting the data)
(Data Name) ID (number of copies) (Input passwords)
(Data Name) Copies (number of c opies) (Number of copies / deleted)
• Job Box Configuration (Job Box Configuration)
1Press  [MENU] .
2Press U or  V repeatedly until  Job Box > appears.
Note that menus shown in the list may vary depending on which optional 
units installed in the printer.
Quick Copy (Using Quick Copy)
This mode enables you to print the requested number of copies of a job, 
simultaneously storing the job on the hard disk/RAM disk. When 
additional copies are required, you can reprint the required number of 
copies from the printer operation panel. To print a job as a quick copy job, 
refer to  KX Printer Driver User Guide .
The default number of print jobs that  can be stored on the hard disk is 32. 
This value can be increased to up to 50 from the Job Box Configuration 
menu. For details, refer to  Changing the Maximum Number of Quick Copy 
on page 7-24. When the number of jobs reaches the limit, the oldest job 
will be overwritten by the new one. 
When the printer is turned off, all stored jobs will be deleted.
Note Refer to the  KX Printer Driver User Guide  for the driver 
settings and print (save) procedures.
Job Box        >
Note Refer to the  KX Printer Driver User Guide  for the driver 
settings.
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Using the Operation Panel7-21
Printing Additional Copies using Quick Copy
1Press Z while  Job Box >  is displayed.
2Press U or  V repeatedly until  >Quick Copy appears. The name 
entered in the printer driver ( Harold, in this example) also appears.
3Press [OK]. A blinking question mark ( ?) appears before the user 
name.
4Press  U or  V to display the desired user name,  Arlen, in this 
example.
5Press  [OK]. The job name entered in the printer driver ( Report, in 
this example) appear with a blinking question mark ( ?) before the 
letters.
6Press  U or  V to scroll to the desired job title.
7Press  [OK]. The number of copies to be printed can be set. To 
increase the copy count, press  U; to decrease the copy count, press 
V .
8Press  [OK] to finalize the copy count. The printer prints the specified 
number of copies for the job.
Deleting a Quick Copy Job
1Follow steps 1 through 6 in the above section to let the title of the job 
to be deleted displayed.
2When the title of the job to be deleted is displayed, e.g.  Report, 
press  [OK]. The cursor (_) below the copy count starts to blink.
3Press  V repeatedly until  Delete appears below the title.
4Press [OK]. The message  Processing appears and the stored 
quick copy job is deleted.
Using Proof-and-Hold
When you print multiple copies, this mode first prints one copy so that 
you can proof it before continuing to print the remaining copies. Since 
you can proof the printouts before printing the remaining copies, 
wastage of paper can be reduced.
The printer prints one copy and, at the same time, saves the print job on 
the hard disk/RAM disk. You can also change the number of copies 
when resuming printing from the operation panel.
When the printer is turned off, all stored jobs will be deleted.
>Quick Copy
?Harold
>Quick Copy
?Arlen
>Arlen
?Report
>Report
 Copies     001
>Report
 Copies     001
>Report
 Delete        
Note Refer to the  KX Printer Driver User Guide  for the driver 
settings.
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7-22Using the Operation Panel
Printing Remaining Copies of a Proof-and-Hold Job
1Press Z while  Job Box >  is displayed.
2Press U or  V repeatedly until  >Quick Copy appears. The name 
entered in the printer driver ( Harold, in this example) also appears.
3Press [OK]. A blinking question mark ( ?) appears before the user 
name.
4Press  U or  V to display the desired user name,  Arlen, in this 
example.
5Press  [OK]. The job name entered in the printer driver ( Report, in 
this example) appear with a blinking question mark ( ?) before the 
letters.
6Press  U or  V to scroll to the desired job title.
7Press  [OK]. The number of copies to be printed can be set. To 
increase the copy count, press  U; to decrease the copy count, press 
V .
8Press  [OK] to finalize the copy count. The printer prints the specified 
number of copies for the job.
Deleting a Proof-and-Hold Job
1Follow steps 1 through 6 in the above section to let the title of the job 
to be deleted displayed.
2When the title of the job to be deleted is displayed, e.g.  Report, 
press  [OK]. The cursor (_) below the copy count starts to blink.
3Press  V repeatedly until  Delete appears below the title.
4Press [OK]. The message  Processing appears and the stored job 
is deleted.
>Quick Copy
?Harold
>Quick Copy
?Arlen
>Arlen
?Report
>Report
 Copies     001
>Report
 Copies     001
>Report
 Delete        
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Using the Operation Panel7-23
Private/Stored (Printing a Private Print/Stored Job)
In private printing, you can specify that a job is not printed until you 
release the job from the operation panel. When sending the job from the 
application software, specify a 4-digit access code in the printer driver. 
The job is released for printing by entering the access code on the 
operation panel ensuring confidentiality of the print job.
In the stored job mode, access codes are not mandatory, but can be set 
on the printer driver if printing with PIN security is required. Then, the 
access code must be entered on the operation panel to print a stored 
job. Print data will be stored in the hard disk/RAM disk after printing. 
Refer to KX Printer Driver User Guide  for the driver settings.
Releasing a Private/Stored Job
1Press Z while  Job Box >  is displayed.
2Press U or  V repeatedly until  >Private/Stored  appears. The 
name entered in the printer driver ( Harold, in this example) also 
appears.
3Press  [OK]. A blinking question mark ( ?) appears before the user 
name.
4Press  U or  V to display the desired user name ( Arlen, in this 
example).
5Press  [OK]. The user name and the job name ( Agenda, in this 
example) entered in the printer driver appear with a blinking question 
mark ( ?).
6Press  U or  V to display the desired job title. 
7Press  [OK]. The ID input line appears. Enter the four-digit access 
code entered in the printer driver and press  [OK]. 
To enter the ID, press  Y or  Z to move the cursor to the number to be 
changed and then enter the correct number by pressing  U or  V.
8You can set the number of copies to be printed. To increase the copy 
count, press  U; to decrease the copy count, press  V.
9Press  [OK] to finalize the copy count. The printer prints the specified 
number of copies for the job.
>Private/Stored
?Harold
>Arlen
?Agenda
>Agenda
 ID         0000
>Agenda
 Copies      001
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