Konica Minolta bizhub 501 User Manual

							Fax Driver3-20
Setting up the fax driver (Windows)3
3.8 Using a phone book
3.8.1 Adding a recipient to the phone book
When sending a fax, you can recall the fax numbers that are used frequently by adding them to a phone book. 
A phone book can be added from the FAX tab in the FAX Printing Preferences dialog box.
1From the FAX tab in the FAX Printing Preferences dialog box, click the [Phone Book Entry] button.
The Phone Book Entry dialog box appears.
2From the left side of the dialog box, select Personal List, and then click the [Add New] button.
The Personal Information\\Personal List dialog box appears.
3Enter the appropriate information in the Name, Fax Number, Company, and Department text 
boxes.
– If entering a name for a fax cover sheet, titles cannot be added. To add a title to a fax cover sheet, 
add the title in the Name text box.
– Up to 80 characters can be entered in the Name, Company, and Department text boxes.
– Up to 38 characters (numbers 0 through 9, hyphens (-), spaces, #, *, E, P, and T) can be entered in 
the Fax Number text box. To send a fax overseas, be sure to enter the country code first.
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							Fax Driver3-21
Setting up the fax driver (Windows)3
– Change the transmission mode as necessary.
ECM: Specifies the ECM (Error Correction Mode). If the V.34 Mode check box is selected, the 
ECM check box cannot be cleared.
International Transmission Mode: Slows the speed when sending faxes overseas. Select this check 
box if errors occur when sending faxes overseas.
V.34 Mode: Specifies the Super G3 fax mode. For normal fax operations, leave this check box 
selected. Clear it only if it is not possible to transmit in the recipient’s mode.
4To add a recipient to a group, select the check box of the group to be added.
– If adding a recipient to a group, you can specify the recipient in a group (group transmission). To 
send faxes to specific members, it comes in handy to add them to a group.
– Multiple groups can be selected and added.
– The group name can be changed.
5Click the [OK] button.
The information of the recipient is registered and it is added to Personal Information.
If a group was specified, the group that was added also appears in Group.
6Click the [OK] button.
If a name was added, the editing of the phone book is complete.
The first time you register a phone book, a dialog box to confirm whether you want to save the phone 
book appears.
7Click the [Yes] button.
The Save As dialog box appears.
8Specify the storage location, enter the file name, and then click the [Save] button.
The phone book is saved as a file.
– The Save As dialog box appears when a phone book is registered for the first time. The Save As 
dialog box does not appear from the second time the phone book is changed and thereafter since 
the phone book file is automatically overwritten.
– The saved phone book file automatically appears the next time you open the phone book. To open 
a different phone book, select Open from the File menu in the Phone Book Entry dialog box. If 
multiple phone books have been saved, you can use the phone books by switching between them.
– A new phone book can be created by clicking New from the File menu in the Phone Book Entry 
dialog box. You can save a file under a different name by clicking Save As from the File menu.
– The file extension for the phone book files is .csv.
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							Fax Driver3-22
Setting up the fax driver (Windows)3
3.8.2 Editing a phone book
You can easily change the personal information that was registered, change the group names, edit, or 
organize the phone books.
To change the personal information:
Select the name you want to change from Personal List on the left side of the dialog box, and then click the 
[Edit] button on the right. The same Personal Information\\Personal List dialog box that appeared when you 
registered the phone book appears, allowing you to change the information.
You can select the name that you want to change from Personal List on the left side of the dialog box, and 
you can delete a recipient by clicking the [Delete] button on the right. If a recipient is deleted, it is also deleted 
from the registered group.
2
Note 
When sending a fax, the names and fax numbers that were entered manually and registered by clicking 
the [Register To Phone Book] button, appear in the Simple Entry folder of the phone book.
To change a registered recipient to a group: From Personal List on the left side of the dialog box, select the 
name you want to change, and then select or clear the check box of the group under the Select Group drop-
down list.
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							Fax Driver3-23
Setting up the fax driver (Windows)3
2
Note 
A recipient can even be added to a group by dragging the recipient’s name from Personal List on the 
left side of the dialog box to the desired group. However, the name cannot be dragged out of the group.
Up to 100 recipients can be added to a group.
To change a group name:
Select the group that you want to change from Group on the left side of the dialog box, and then specify 
Change Group Name from the Edit menu.
To create a folder:
Select Personal List on the left side of the dialog box, and then specify Add Folder from the Edit menu. 
You can move names from Personal List by dragging them to a folder.
2
Note 
Names can also be moved to the desired folder by right-clicking a name and selecting Copy or Cut, 
then selecting Paste on the target folder.
Up to 40 characters can be entered for the folder name.
A folder can be up to three layers deep.
To edit a folder, select the desired folder, and then click the [Edit] button.
To delete a folder, select the desired folder, and then click the [Delete] button.
To search the personal information:
Click the [Find] button on the left side of the dialog box to display the Find dialog box where the search 
conditions can be specified.
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							Fax Driver3-24
Setting up the fax driver (Windows)3
3.9 Saving the driver settings
You can save the setting values of the changed driver and recall them as necessary.
3.9.1 Saving the driver settings
1Change the driver settings from the Basic tab and the Layout tab.
2Click the [Add] button next to the Favorite Setting drop-down list.
3Specify settings for the following:
– Name: Enters the specified registration name.
– Icon: Specifies the icon. The settings can be registered even if the icon is not specified. 
– Sharing: Specifies whether to register the specified file as public or private.
– Comment: Enters the detailed description of the specified file, if necessary.
4Click the [OK] button.
The specified settings are registered in the Favorite Setting drop-down list.
2
Note 
Up to 30 shared settings and up to 20 private settings can be registered.
Up to 30 characters can be entered in the Name text box. Up to 255 characters can be entered in the 
Comment text box.
Only the administrator can select a setting under Sharing.
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							Fax Driver3-25
Setting up the fax driver (Windows)3
!
Detail 
The settings that were specified can also be saved (exported) to a file. For details, refer to Importing 
and exporting the driver settings on page 3-26.
3.9.2 Recalling the settings
Select the settings to recall from the Favorite Setting drop-down list on the FAX Printing Preferences dialog 
box.
The setting values are recalled, and the settings for the fax driver are changed.
3.9.3 Editing the settings
You can edit the recalled function items such as the specified names and comments. 
1In the FAX Printing Preferences dialog box, click the [Edit] button next to the Favorite Setting drop-
down list.
2From the list, select the specified name that you want to change, and then change the setting.
To delete a setting, click the [Delete] button.
To switch the order displayed, click the [Up] button or the [Down] button.
3Click the [Option] button, select the check box of the function that you want to recall, and then click the 
[OK] button.
4Click the [OK] button.
2
Note 
The specified settings of the driver functions cannot be changed.
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							Fax Driver3-26
Setting up the fax driver (Windows)3
3.9.4 Importing and exporting the driver settings
You can also save (export) or read (import) the settings that were specified to a file. This comes in handy when 
you want to use the same settings on another computer.
1In the FAX Printing Preferences dialog box, click the [Edit] button next to the Favorite Setting drop-
down list.
2From the list, select the specified name that you want to export, and then click the [Export] button.
The dialog box to save the specified file appears.
3Specify the location to save the file and enter the file name.
4Click the [Save] button.
The specified file is created. The file extension is .ksf.
2
Note 
To read the specified file that was saved in the Favorite Setting drop-down list, click the [Import] 
button and specify the file. 
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							4Troubleshooting
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							Fax Driver4-2
Troubleshooting4
4 Troubleshooting
4.1 Unable to Fax
This chapter explains the troubleshooting procedures for possible malfunctions.
Perform the following troubleshooting procedures, in order, if the fax cannot be sent after the send command 
is applied.
If the problem persists after all of these procedures have been performed, read the User’s Guide [Copy 
Operations], [Network Scan/Fax/Network Fax Operations] or [Print Operations (IC-207)].
SymptomProbable causeAction
The message No printers 
are connected. or Print 
error appears.The fax driver specified for faxing may not 
be compatible with the image controller.Check the printer name selected.
The network cable, or USB cable is dis-
connected.Check that the cable is connected prop-
erly.
An error has occurred in this machine. Check this machine’s control panel.
Available memory space is not sufficient. Perform a test print to check whether fax-
ing is possible.
The machine does not start 
faxing although the printing 
operation was completed 
on the computer.The fax driver specified for faxing may not 
be compatible with the image controller.Check the printer name selected.
The network cable, or USB cable is dis-
connected.Check that the cable is connected prop-
erly.
An error has occurred in this machine. Check this machine’s control panel.
A print job is queued in this machine, de-
laying printing.Check the job order on the Active Jobs list 
of the machine’s control panel.
If the account track settings have been 
applied, an unregistered department 
name (or password) may have been en-
tered.Enter the correct department name (or 
password).
If the authentication settings have been 
applied, an unregistered user name (or 
password) may have been entered.Enter the correct user name (or pass-
word).
Available computer memory space is not 
sufficient.Perform a test print to check whether fax-
ing is possible.
The connection of this machine to the net-
work is not yet established (while con-
necting to a network).Consult with the network administrator.
The enhanced security mode may be en-
abled on this machine.Specify the authentication settings in the 
enhanced security mode. For details, 
consult with the network administrator.
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							Fax Driver4-3
Troubleshooting4
4.2 Unable to specify desired settings or unable to send as specified
Perform these troubleshooting procedures if settings cannot be specified in the fax driver or if the fax is not 
sent as specified.
2
Note 
Some of the fax driver functions cannot be combined with other functions.
4.2.1 Error message
SymptomProbable causeAction
A fax driver setting cannot 
be selected.Some functions cannot be combined. Do not try to select settings that are not 
available.
The Conflicts message 
with Unable to Select or 
Function Canceled ap-
pears.An incorrect combination of functions has 
been specified.Check the settings and specify the func-
tions correctly.
The fax is not sent as spec-
ified.Incorrect settings are specified. Check each setting in the fax driver.
A combination of functions, although 
possible in the fax driver, is not possible 
with this machine.
The paper size, orientation, and other set-
tings specified in the application have pri-
ority over those specified in the fax driver.Enter the correct settings in the applica-
tion.
The watermark cannot be 
attached.The watermark is not correctly set. Check the watermark settings.
The watermark density is set to a level 
that is too low.Check the density settings.
Watermarks cannot be outputed in 
graphics applications.No watermark can be outputed in this 
case.
MessageCause and remedy
Cannot connect to the net-
work.A connection to the network could not be established.
Check if the network cable is correctly connected. In addition, check that the Net-
work Setting parameters on the Administrator Setting screen have been correctly 
specified.
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