IPS 308/416 Revision 4 System Guide
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Page 5 Factory Default Settings Password Entry for Programming Mode .................................. Required System Mode Password ............................................................. 123456 Programming Extension ............................ #15 (#07 for IPS 308 model) Basic Features RS232C Mode .................................................................. System Mode Call Follow Me .......................................................................... Enabled Require “Star” key before user programming ............................. Disabled Operator Extension ........................................................... Extension #00 Advanced System Features Direct Access to Extensions (DISA or Auto-Attendant) ............ Disabled Direct Outward Station Access (DOSA) ................................... Disabled Automatic Day / Night Switching ............................................. Disabled Voice Announcement Message .......................................... Not Recorded Call History Memory .................................................................. Cleared Call Records Format .......................................................... Short Format Toll Restriction (Call Barring) .................................................. Disabled Hunt Groups ............................................................................. Disabled Key Phone Clock Display Mode ............................................... 24-Hour Outside Line Features To Access Outside Lines ........................................................... Dial “9” Incoming Call Mode ...................................All Standard Incoming Lines Incoming Call List ................................. Extension 00 to 15 in that order Outgoing Call Group List ...................... Outside Line 1 to 4 in that order Tone (DTMF) Dialing ............................................................... Enabled Incoming Call Ring Over Paging System ................................... Disabled Recognition of Incoming Fax Tones ......................................... Disabled Switchhook to Outside Line ...................................................... Allowed Clear Forward and Polarity Reversal Detection ......................... Disabled Metering Pulse Detection .......................................................... Disabled Rollover of Unattached Calls ............................................... to Operator Caller ID Detection ................................................................... Disabled All Timing Parameters .................................................... Default Values
Page 6 Extens io n Features (fo r all extens io ns) Phone Type ......................... All ordinary phones, no key or door phones Automatically access outside line .............................................. Disabled Call Transfer/Hold ........................................................................ Allow Call Hold Retrieval ....................................................................... Allow Call Break-in ........................................................................... Disallow Rollover Extension Assignments ............................................. None Set Emergency Alarm .................................................................... Disallow Paging Groups ................................................................ None Assigned Caller ID display on IVT-16D Key Phone....................................Enabled Extension Number ing .. Assigned Number is Physical Extension Number When You Reset the System to Default Values: All features are reset to the factory default settings. These will be the same as the values on your new system. In addition: ¨ All call forwarding is cleared. ¨ All alarms are cleared. ¨ Call history memor y is erased. ¨ Extensions assigned to call barring (toll restriction) tables are cleared, but contents of the call barring tables are not affected. ¨ Speed dial numbers are not affected. ¨ Your voice announcement message is not affected.
Page 7 Entering the Programming Mode Password If you are required to input a password to enter the programming mode, the following password command will be used. Changing the Programming Mode Password If you are requiring the System Manager to input a password to enter the programming mode, you may change the password if, for security reasons, you do not want unauthorized people changing system settings. The default value of the password is ‘123456’. To change the value: 761 At the System Manager’s extension, lift the handset and enter “761”. Enter the six-digit password (Default = ‘123456’). Pause for confirmation tone. 761 At the System Manager’s extension, lift the handset and enter “761”, followed by the current six-digit password (Default = ‘123456’). Pause for confirmation tone. 762 Enter “762”. Enter the new six-digit password. Then enter the new six-digit password again. Pause for confirmation tone. Hang up or continue programming.
Page 8 Resetting The System to Default Values This comma nd will reset all features on the system to default values. Please see the default settings list on page 5 which shows what the settings will be for all features after you perform this command. Resetting the system to default values allows you to start from a “clean slate” when reprogramming the system after values have been changed. To reset the system to default values: 7873 In the programming mode, enter “7873”. Pause for the confirmation tone. Hang up or continue programming.
Page 9 Configuring the Extensions Choices When Programming the Extensions Each extension must be individually defined in the way that best suits your needs. The options to be decided upon are described below. These choices are progra mmed for the extension using the comma nds given on the following pages. 1. What type of phone will be connected to the extension? An extension can be connected to an ordinary phone, a key phone, a FAX machine, or a door phone. (A door phone is an intercom at the outside door of your office, which visitors use to reach an operator. See page 15 for further details.) The system needs to know the phone type to commu nicat e prop erly. Almost all-ordinary phones (2500 sets) with electronic ringers will work on the system, including most cordless phones. Phones with mechanical (bell) ringers will function but will NOT ring properly. Most answering machines, either tape or digital based will work with the IPS. Most Voice Mail units with analog interfaces will work but they may require some additional configuration. 2. Which special features do you want to allow the extension? ¨ Call Hold / Transfer: Allows the extension to put an outside call on hold or transfer an outside call to other extensions. This capability may not be withheld from key phones. ¨ Call Hold Retrieval: Allows retrieving a call placed on hold at another extension. This capability may not be withheld from key phones. ¨ Rollover Extension: Typically a voice mail or answering machine. (See “Rollover Extensions - Adva nced Topics”, page 56). ¨ Exclusive Answering Machine Privilege: Allows this extension to have a dedicated answering machine on the next numerical extension. (See “Rollover Extensions - Adva nced Topics”, page 56). ¨ Call Break-in: Allows “breaking in” or interrupting another extension’s phone call.
Page 10 ¨ Emergency Alarm: Allows an extension to generate an emergency alarm signal to other extensions. ¨ Paging Groups: Allows a key phone or a door phone at the extension to be part of a paging group. ¨ Caller ID Display: Allows an IVT-16 series key phone to display the incoming Caller ID infor mation. ¨ Automatic Outside Line Seize: Allows an extension to automatically connect to an outside line when they lift their handset without dialing ‘9’ (or ‘0’). If the person at that extension wants to make an intercom call or use other IPS functions, they can simply switchhook before dialing any digits to drop the outside line and connect to the IPS dial tone. 3. Do you want to give new numbers to the extensions? Each extension is automatically given a number by the system. This is the number on the jack at the unit into which the extension line is plugged. The numbers are ‘00’ to ‘15’ for the IPS 416 and ‘00’ to ‘07’ for the IPS 308. However, it may be more logical to give your lines different numbers (e.g., ones that correspond to office or room numbers). NOTE: Even after you assign new numbers, the extension numbers on the jacks (‘00’ to ‘15’) still need to be used for all system programming where a “two-digit extension number” is required. The new extension numbers you assign are used when: ¨ making intercom calls, ¨ transferring outside calls to another extension, ¨ entering an extension number in the Auto-Attendant (or DISA) mode, ¨ for warding calls to another extension, ¨ and turning on or off the message la mp of another extension. If Hunt Groups are used (see “Hunt Groups”, page 43), the extension numbers 122, 133, 144, and 155 are reserved. You may not assign an ext ens ion to use one of thes e nu mb ers.
Page 11 Programming the Extensions The configuration settings for each extension must be programmed separately. The programming procedure is simple if you take it step-by- step. First, decide on the codes you want to enter for each extension. Write the code for each of your choices in the table provided on page 14. Then program one extension at a time. You must complete all steps for each extension before starting on the next one. The “*” mark indicates the default value of each setting. 0 ordinary phone (with no special features) *1 ordinary phone + enable call hold retrieval 2 key phone 3 key phone + enable call hold retrieval 4 ordinary phone + rollover extension 5 ordinary phone + rollover extension + enable call hold retrieval 6 key phone + rollover extension 7 key phone + rollover extension + enable call hold retrieval 75 In the programming mode, enter “75”. Enter the two-digit extension number (‘00’ to ‘15’). Enter the code for the phone type and features:
Page 12 0 no additional features * 1 enable call transfer / hold 2 enable call break-in 3 enable call transfer / hold + call break-in 4 enable emergency alarm 5 enable call transfer / hold + emergency alarm 6 enable call break-in + emergency alarm 7 enable call transfer / hold + call break-in + emergency alarm Door Phone Member of Paging Group: *0 No - 1Yes - 2No 1 3Yes 1 4No 2 5Yes 2 6 No 1 and 2 7 Yes 1 and 2 Enter the code for other features: Enter the code for paging and door phone assignment.
Page 13 Automatic Outside Line ConnectionExclusive Answering Machine PrivilegeDisplay of Caller ID Privilege * 0 No No Yes 1 Yes No Yes 2No Yes Yes 3 Yes Yes Yes 4NoNoNo 5 Yes No No 6No Yes No 7Yes Yes No Enter the code for automatic connection to an outside line, exclusive answering machine privilege, and Caller ID Enabling. Enter the new two-digit number desired for the extension (or hang up or re-enter existing extension number). Pause for confirmation tone. Hang up or continue programming.
Page 14 Extension programming Summary - To program the extensions, enter the following: Enter “75”Ext. NumberStep 3 CodeStep 4 CodeStep 5 CodeStep 6 CodeStep 7 New Number 75 00 75 01 75 02 75 03 75 04 75 05 75 06 75 07 75 08 75 09 75 10 75 11 75 12 75 13 75 14 75 15