IPS 308/416 For Use With Ivt-16/16d Key Phone Users Guide
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Page 15 CO Calls Placed on Hold If you place a CO call on hold in order to transfer it or if you place a CO call on non-exclusive hold (by pressing the HOLD button), the following information is displayed: EveAdamsHeld 512-555-1212CO#2 If the call is an outgoing call or an incoming call for which Caller ID information is not available, the display will appear as follows: #######Held CO#2 Checking the Status of CO Lines At any time (with the exception of the when a new incoming Caller ID message is being displayed), you can press the “Call ID Á ” button to check the status of the CO lines on the IPS system. The LCD will display the status of the first active CO line (starting with CO #1). Pressing “Call ID Á ” again will show the status of the next CO line (and so on). If the CO line is attached to an incoming call for which Caller ID information is available, the display will appear as follows: EveAdams 512-555-1212CO#2 If the call is an outgoing call or an incoming call for which Caller ID information is not available, the display will appear as follows: Extn.103CO#2 The extension number on the second line of the display shows the physical extension to which the outside call is attached.
Page 16 Reviewing Stored Caller ID Information To review stored Caller ID records, keep pressing the “Call ID Á ” button after viewing the status of active CO lines (see Checking the Status of CO Lines, Page 15). The records are displayed in chronological order beginning with the most recent record. The IVT-16D is capable of storing up to 88 records. Caller ID records appear on the display as follows: EveAdams1:11p 512-555-121211-Apr Use the “Call ID Á ” and the “Call ID Â ” buttons to scroll through the Caller ID records. Note : If there are no active CO lines and you do not have the IVT-16D model, pressing either the “Call ID Á ” or “Call ID Â ” button will not change the display.
Page 17 Programming Your Key Phone Various features of the IVT-16 key phone are programmable and can be set by you, the user. These parameters are stored into permanent memory and remain intact even after loss of power. The parameters you can program are as follows: ¨ Ring tone - You can select from several different, distinct ring tones. ¨ Ring tone volume - You can select from several different ring volume settings. ¨ Headset mode - You can program the key phone for use with a headset. In Headset mode, pressing the SPKR button activates the headset instead of the speakerphone. ¨ LCD contrast - You can adjust the contrast of the LCD display for optimal viewing. ¨ Display name - You can enter the message that is displayed on your LCD during idle conditions. You may want to display your company name or your extension number. ¨ Caller ID format - You can select the display format for the Caller ID phone number. ¨ Programmable keys - You can select alternative functionality (e.g., speed dial) for eight (8) of the extension keys. Entering Programming Mode To enter programming mode, simply press the MEM button for more than one second while the phone is inactive. The LED associated with the MEM button will flash both red and green to indicate that programming mode is active. Note : While in programming mode, the key phone cannot be used to make or receive phone calls. Only certain buttons are active in programming mode. The LED lamps for these active buttons will illuminate upon entering programming mode. The active buttons are used to make changes in the programming. Leaving Programming Mode To exit programming mode, simply press the MEM button again.
Page 18 Ring Tone Selection You can select from several different, distinct ring tones. This enables your key phone to emit a different ring tone than that of other key phones in your area. The ring tone may be selected when the LCD appears as follows: RingerType:00 ActiveKeysarelit The number after “Ringer Type” indicates the currently selected ring tone. Note : The default setting is ‘00’. Press the MUTE button to select the next ring tone. Press the DND/FWD button to select the previous ring tone. When either button is pressed, the selected ring tone will be heard through the speaker. Press the SPKR button to advance to the next parameter. Note : The IVT-16 key phone (without the LCD) will illuminate the LED lamp associated with extension #100 to indicate that you are programming the ring tone parameter.
Page 19 Ring Volume Selection You can select from several different ring volume settings. There are eight volume settings. Zero (0) is the lowest volume and seven (7) is the highest. The ring volume may be selected when the LCD appears as follows: RingerVolume:1 ActiveKeysarelit The number after “Ringer Volume” indicates the currently selected ring volume. Note : The default setting is ‘1’. Press the MUTE button to increase the ring volume. Press the DND/FWD button to decrease the ring volume. When either button is pressed, a ring tone will be played through the speaker at the specified volume setting. Press the SPKR button to advance to the next parameter. Note : The IVT-16 key phone (without the LCD) will illuminate the LED lamp associated with extension #101 to indicate that you are programming the ring volume parameter.
Page 20 Headset Mode You can program the key phone for use with a headset. If you use a headset, you must choose whether to enable this parameter. When this parameter is enabled, pressing the SPKR button activates the headset instead of activating the speakerphone. Headset mode may be enabled/disabled when the LCD appears as follows: UseHeadset:No ActiveKeysarelit Note : The default setting is ‘No’ (i.e., disabled). Press either the MUTE button or the DND/FWD button to switch between ‘Yes’ and ‘No’. Press the SPKR button to advance to the next parameter. Note : If you wish to retain the use of the speakerphone, you may connect a headset without enabling this parameter. In this case, you will have to lift the handset from the cradle to activate the headset. Note : The IVT-16 key phone (without the LCD) will illuminate the LED lamp associated with extension #102 to indicate that headset use is disabled (the LED lamp associated with extension #103 will illuminate to indicate that headset use is enabled).
Page 21 LCD Contrast Selection You can adjust the contrast of the LCD display for optimal viewing. There are nine settings (‘0’ through ‘8’) for LCD contrast. The LCD contrast may be selected when the LCD appears as follows: LCDContrast:1 ActiveKeysarelit The number after “LCD Contrast” indicates the currently selected contrast. Note : The default setting is ‘4’. Press the MUTE button to increase the contrast or the DND/FWD button to decrease the contrast. Press the SPKR button to advance to the next parameter. Note : This parameter does not apply to the IVT-16 key phone (without the LCD) as there is no LCD.
Page 22 Display Name You can enter the message that is displayed on your LCD during idle conditions. The IVT-16D displays the message on the second line of the LCD. The message can be up to twelve (12) characters in length and is typically your company name or extension number. The message may be entered when the LCD appears as follows: PressLetterKeys: XYZCorp The default message is “XYZ Corp” and the cursor will appear under the first character. Press the MUTE button to move the cursor to the right one position or the DND/FWD button to move the cursor to the left one position. Press the SPKR button to advance to the next parameter. Pressing the digits ‘0’ through ‘9’ plus ‘*’ and ‘#’ will sequence through various characters at the cursor position. Pressing the ‘1’ digit is a special case which will display the extension number of this key phone location. The following table shows the characters associated with each of the keys: Digit Pressed Characters Displayed 1 “Extn: 103” (Displays the value of the current extension number. If the phone is moved to a different extension, this display will need to be reprogrammed with the new value.) 2 2 A a B b C c 3 3 D d E e F f 4 4 G g H h I i 5 5 J j K k L l 6 6 M m N n O o 7 7 P p Q q R r S s 8 8 T t U u V v 9 9 W w X x Y y Z z 00 1 * ! @ # $ % ^ & * : , . # (space) ( ) - + ? / ‘ Note : This parameter does not apply to the IVT-16 key phone (without the LCD) as there is no LCD.
Page 23 Caller ID Format Selection For IPS units equipped with Caller ID, you can select the display format for the Caller ID phone number. The Caller ID display format is changed by repositioning the dashes that separate groups of digits. The Caller ID format may be selected when the LCD appears as follows: CallerIDTemplate: ####-###-#### The incoming telephone number will display according to the dashes shown on the second line. For example, if a seven digit number is received, the second line will display as follows: 555-1212 If a ten digit number is received, it will display as follows: 512-555-1212 Press the DND/FWD button to change the position of one of the dashes. Press the MUTE button to change the position of the other dash. Press the SPKR button to advance to the next parameter. Note : This parameter does not apply to the IVT-16 key phone (without the LCD) as there is no LCD.
Page 24 Programmable Keys You can select alternative functionality (e.g., speed dial) for eight (8) of the extension keys (108 through 115). When a key is being programmed, the associated LED lamp will illuminate red. Keys set to perform a special function, will display the following information on the LCD: ProgrammableKeys: H:88 The ‘88’ position in the display will show a hexadecimal number between ‘00’ and ‘FF’. For keys programmed as speed dial numbers, the LCD display will appear as follows: ProgrammableKeys: N:5551212 The ‘5551212’ represents the speed dial number. To enter a special function code for a programmable key, press the DND/FWD button or the MUTE button to position the cursor under the character you wish to change. Then press one of the digit keys (‘0’ through ‘9’) or press the ‘2’ or ‘3’ key multiple times to show the digits ‘A’ through ‘F’. Press the SPKR button to advance to the next programmable key. The default values of ‘88’ to ‘8F’ represent the codes for extensions ‘108’ to ‘115’. The only other special function that can be programmed (which is not already a separate function key) is the ALARM function. The code for this is ‘1F’. Pressing a key defined with the ALARM function followed by a 4-digit time entry (in the 24-hour mode) sets an alarm for your extension. When the time is reached, your key phone sounds an alert tone. (See “Alarm Clock”, page 49.)