HP OfficeJet Pro L7400 User Manual

							NOTE:Copy functions can also be performed using the HP Photosmart Software
(Windows) or HP Photosmart Studio Software (Mac OS). See the softwares Help
for more information.
Resize an original to fit onto letter or A4 paper
If the image or text on your original fills the entire sheet with no margins, use Fit to
Page or Full Page 91% to reduce your original and prevent unwanted cropping of the
text or images at the edges of the sheet.
TIP:You can also use Fit to Page to enlarge a small photo to fit within the
printable area of a full-size page. In order to do this without changing the
proportions of the original or cropping the edges, the device might leave an uneven
amount of white space around the edges of the paper.
To resize a document from the control panel
1.Make sure you have paper loaded in the input tray.
2.Place your original face down on the scanner glass.
3.In the Copy area, press the Reduce/Enlarge button.
4.Press 
 until Full Page 91% appears.
5.Press START COPY Black or START COPY Color.
NOTE:Copy functions can also be performed using the HP Photosmart Software
(Windows) or HP Photosmart Studio Software (Mac OS). See the softwares Help
for more information.
Copy a legal-size document onto letter paper
You can use the Legal > Ltr 72% setting to reduce a copy of a legal-size document to
a size that fits onto letter paper.
NOTE:The percentage in the example, Legal > Ltr 72%, might not match the
percentage that appears in the display.
Resize an original to fit onto letter or A4 paper37
 
						

							To copy a legal-size document onto letter paper
1.Make sure you have paper loaded in the input tray.
2.Place your original face down on the scanner glass.
3.In the Copy area, press the Reduce / Enlarge button.
4.Press 
 until Legal > Ltr 72% appears.
5.Press START COPY Black or START COPY Color.
Adjust the lightness and darkness of your copy
You can use the Lighter / Darker option to adjust the contrast of the copies you make.
To adjust the copy contrast from the control panel
1.Make sure you have paper loaded in the input tray.
2.Place your original face down on the scanner glass.
3.In the Copy area, press Copy Menu repeatedly until Lighter / Darker appears.
4.Do one of the following:
• Press 
 to darken the copy.
• Press 
 to lighten the copy.
5.Press START COPY Black or START COPY Color.
NOTE:Copy functions can also be performed using the HP Photosmart Software
(Windows) or HP Photosmart Studio Software (Mac OS). See the softwares Help
for more information.
Enhance blurred areas of your copy
You can use the Enhancements feature to adjust the quality of text documents by
sharpening edges of black text or adjust photographs by enhancing light colors that
might otherwise appear white.
The Mixed enhancement is the default option. Use the Mixed enhancement to
sharpen edges of most originals.
Chapter 5
38 Copy
 
						

							To copy a blurred document from the control panel
1.Make sure you have paper loaded in the input tray.
2.Place your original face down on the scanner glass.
3.In the Copy area, press Copy Menu repeatedly until Enhancements appears.
4.Press 
 until the Text setting appears.
5.Press START COPY Black or START COPY Color.
If any of the following occur, turn off Text enhancement by selecting Photo or None:
• Stray dots of color surround some text on your copies
• Large, black typefaces look splotchy (not smooth)
• Thin, colored objects or lines contain black sections
• Horizontal grainy or white bands appear in light- to medium-gray areas
Enhance light areas of your copy
You can use Photo enhancements to enhance light colors that might otherwise
appear white. You can also use Photo enhancements to eliminate or reduce any of
the following that might occur when copying with Text enhancements:
• Stray dots of color surround some text on your copies
• Large, black typefaces look splotchy (not smooth)
• Thin, colored objects or lines contain black sections
• Horizontal grainy or white bands appear in light- to medium-gray areas
To copy an overexposed photo from the control panel
1.Make sure you have paper loaded in the input tray.
2.Place your original face down on the scanner glass.
3.In the Copy area, press Copy Menu repeatedly until Enhancements appears.
4.Press 
 until the Photo enhancement setting appears.
5.Press START COPY Color.
Cancel a copy job
To stop copying, press Cancel on the control panel.
Enhance light areas of your copy39
 
						

							6 Scan
You can scan originals and send them to a variety of destinations, such as a folder on
the network or a program on a computer. You can use the control panel, the HP photo
and imaging software, and TWAIN-compliant or WIA-compliant programs on a
computer.
This section contains the following topics:
•
Scan an original
•
Scan from a TWAIN-compliant or a WIA-compliant program
•
Edit a scanned original
•
Change scan settings
•
Cancel a scan job
Scan an original
You can start a scan from a computer or from the control panel. This section explains
how to scan from the control panel only.
NOTE:You can also use the HP Photosmart Software to scan an image,
including panorama images. Using this software, you can edit a scanned image
and create special projects using a scanned image. For information about how to
scan from the computer, and how to adjust, resize, rotate, crop, and sharpen your
scans, see the onscreen HP Photosmart Software Help that came with your
software.
To use the scan features, your device and computer must be connected and turned
on. The printer software must also be installed and running on your computer prior to
scanning. To verify that the printer software is running on a computer running
Windows, look for the device icon in the system tray at the lower-right side of the
screen, near the clock. To verify this on a computer using the Mac OS, open the HP
Device Manager, and click Scan Picture. If a scanner is available, it will launch the HP
ScanPro application. If it is not available, a message appears to let you know that a
scanner was not found.
NOTE:Closing the HP Digital Imaging Monitor icon in your Windows system tray
can cause your device to lose some of its scan functionality and result in the No
Connection error message. If this happens, you can restore full functionality by
restarting your computer or by starting the HP Photosmart Software.
Scan an original to a program on a computer (direct connection)
Use the following steps if your device is directly connected to a computer via a USB
cable.
When the scan is complete, the program that you have selected opens and displays
the document that you have scanned.
40 Scan
 
						

							To send a scan to a program on a computer from the HP photo and imaging
software
1.On the computer, open the HP photo and imaging software. For more information,
see 
Use the HP photo and imaging software.
2.See the onscreen Help for further instructions.
To send a scan to a program on a computer from the control panel (direct
connect)
1.Load the original on the scanner glass. For more information, see 
Load originals.
2.Press the Scan Menu or Scan To button.
3.Press the arrow keys to select the program that you want to use (such as the HP
photo and imaging software), and then press OK.
4.Press START SCAN.
Scan from a TWAIN-compliant or a WIA-compliant program
The device is TWAIN-complaint and WIA-compliant and works with programs that
support TWAIN-compliant and WIA-compliant scanning devices. While you are in a
TWAIN-compliant or WIA-compliant program, you can gain access to the scanning
feature and scan an image directly into the program.
TWAIN is supported in all Windows and Mac OS operating systems.
In Windows operating systems, WIA is supported only for Windows XP and Vista
direct connections. WIA is not supported for the Mac OS.
Scan from a TWAIN-compliant program
Generally, a software program is TWAIN-compliant if it has a command such as
Acquire, File Acquire, Scan, Import New Object, Insert from, or Scanner. If you
are unsure whether the program is compliant or you do not know what the command is
called, see the software program Help or documentation.
Start the scan from within the TWAIN-compliant program. See the software program
Help or documentation for information about the commands and steps to use.
Scan from a WIA-compliant program
Generally, a software program is WIA-compliant if it has a command such as Picture/
From Scanner or Camera in the Insert or File menu. If you are unsure whether the
program is compliant or you do not know what the command is called, see the
software program Help or documentation.
Start the scan from within the WIA-compliant program. See the software program Help
or documentation for information about the commands and steps to use.
Edit a scanned original
You can edit a scanned image using the HP Photosmart Software. You can also edit a
scanned document by using your Optical Character Recognition (OCR) software.
Scan from a TWAIN-compliant or a WIA-compliant program41
 
						

							Edit a scanned photo or graphic
You can edit a scanned photo or graphic using the HP Photosmart Software. Use this
software to adjust the brightness, contrast, color saturation, and more. You can also
rotate the image using the HP Photosmart Software.
For more information, see the onscreen HP Photosmart Software Help.
Edit a scanned document using optical character recognition (OCR) software
You can use OCR software to import scanned text into your preferred word-processing
program for editing. This allows you to edit letters, newspaper clippings, and many
other documents.
You can specify the word-processing program that you want to use for editing. If the
word-processing icon is not present or active, either you do not have word-processing
software installed on your computer, or the scanner software did not recognize the
program during the installation. See the onscreen Help for the HP photo and imaging
software for information about how to create a link to the word-processing program.
The OCR software does not support scanning colored text. Colored text is always
converted to black-and-white text before being sent to OCR. Thus, all text in the final
document is in black and white, regardless of the original color.
Because of the complexity of some word-processing programs and their interaction
with the device, it is sometimes preferable to scan to Wordpad (a Windows
accessory), and then cut and paste the text into the preferred word-processing
program.
Change scan settings
To change scan settings
•HP Device Manager (Mac OS): Launch HP Device Manager, click Information
and Settings, and then select Scan Preferences from the drop-down list.
•Windows: Open the device software, select Settings, select Scan Settings and
Preferences, then select from the available options and make your selections.
Cancel a scan job
To cancel a scan job, press Cancel on the control panel.
Chapter 6
42 Scan
 
						

							7 Configure and manage
This section is intended for the administrator or individual who is responsible for
managing the device. This section contains information about the following topics.
•
Manage the device
•
Use device management tools
•
Understand the self-test diagnostic page
•
Configure the device (Windows)
•
Configure the device (Mac OS)
•
Uninstall and reinstall the software
Manage the device
The following, common tools can be used to manage the device. For information about
accessing and using the tools, see 
Use device management tools.
NOTE:Specific procedures might include other methods.
Windows
• Device control panel
• Printer driver
• Toolbox
• myPrintMileage
NOTE:For more information about myPrintMileage, visit the myPrintMileage Web
site.
The Toolbox is not available on computers running Windows 2000.
Mac OS
• Device control panel
• HP Printer Utility
•
Monitor the device
•
Administer the device
Configure and manage 43
 
						

							Monitor the device
This section provides instructions for monitoring the device.
Use this tool...to obtain the following information....
Control panelObtain information about the status of jobs
that are being processed, the operating status
of the device, and the status of ink cartridges
and printheads.
Toolbox (Windows)Ink cartridge information: Click the
Estimated Ink Levels tab to view the ink-
level information, and then scroll to display
the Cartridge Details button. Click the
Cartridge Details button to view information
about replacement ink cartridges and
expiration dates.*
HP Printer Utility (Mac OS)Ink cartridge information: Open the
Information and Support panel and click
Supplies Status. *
* The ink levels shown are an estimate only. Actual ink volumes may vary.
Administer the device
This section provides information about administering the device and modifying
settings.
Use this tool...to do the following...
Control panel•Language and country/region: Press Setup,
and then open the Preferences menu.
•Set the date and time: Press Setup, press
Tools, and then press Date and Time.
•Set the scanner bulb time: Press Setup,
select Preferences, and then select Set Bulb
Time.
Toolbox (Windows)•Change tray settings: Click Paper Handling
on the Services tab.
•Perform device maintenance tasks: Click the
Services tab.
HP Printer Utility (Mac OS)•Change tray settings: Click Paper Handling
from the Printer Settings panel.
•Perform device maintenance tasks: Open
the Information and Support panel, and then
click the option for the task that you want to
perform.
Use device management tools
•Toolbox (Windows)
•
HP Printer Utility (Mac OS)
Chapter 7
44 Configure and manage
 
						

							•HP Instant Support
•
myPrintMileage
Toolbox (Windows)
The Toolbox provides maintenance information about the device.
NOTE:The Toolbox can be installed from the Starter CD by selecting the full
installation option if the computer meets the system requirements.
Open the Toolbox
• From the HP Solution Center, click the Settings menu, point to Print Settings,
and then click Printer Toolbox.
• Right-click the HP Digital Imaging Monitor in the taskbar, point to Printer Model
Name and then click Display Printer Toolbox.
Toolbox tabs
The Toolbox contains the following tabs.
TabsContents
Estimated Ink Level•Ink Level Information: Shows estimated ink
level for each cartridge.
NOTE:The ink levels shown are an estimate
only. Actual ink volumes may vary.
•Shop Online: Provides access to a Web site
from which you can order printing supplies for
the device online.
•Order by Phone: Shows telephone numbers
that you can call to order supplies for the
device. Telephone numbers are not available
for all countries/regions.
•Cartridge Details: Shows order numbers and
expiration dates of the installed ink cartridges.
InformationPrinter Information: Provides a link to
myPrintMileage and shows the device hardware
and printhead health information. Information tab
options include:
•Hardware information
•myPrintmileage (if installed)
•HP Instant Support
•HP printhead health
Use device management tools 45
 
						

							TabsContents
Services•Print PQ (print quality) Diagnostic Page:
Allows you to diagnose issues affecting the
print quality of the device. For more
information, see 
Print the print qualitydiagnostic page.
•Print Self-Test Diagnostic Page: Allows you
to print the self-test diagnostic page of the
device. This page contains information about
the device and the supplies. For more
information, see 
Understand the self-testdiagnostic page.
•Align Printheads: Guides you through
aligning the printheads. For more information,
see 
Align the printheads.
•Clean Printheads: Guides you through
cleaning the printheads. For more information,
see 
Clean the printheads.
•Calibrate Linefeed: Allows you to perform
linefeed calibration. For more information, see
Calibrate the linefeed.
HP Printer Utility (Mac OS)
The HP Printer Utility contains tools to configure print settings, calibrate the device,
clean the printheads, print the self-test diagnostic page, order supplies online, and find
Web site support information.
Open the HP Printer Utility
To open the HP Printer Utility from the Desktop
1.From the Finder, select Computer from the Go menu.
2.Select Library, and then select Printers.
3.Select HP, select Utilities, and then select HP Printer Selector.
4.Select the device and click Launch Utility.
To open the HP Printer Utility from the Printer Setup Utility
1.From the Finder, select Computer from the Go menu.
2.Select the device from the list, and then press Utility.
3.Select the device from the menu, and then press Launch Utility.
HP Printer Utility panels
Information and Support panel
•Supplies Status: Shows the information about currently installed printheads and
ink cartridges.
•Supply Info: Shows the ink cartridge replacement options.
Chapter 7
(continued)
46 Configure and manage