HP OfficeJet Pro L7400 User Manual

							ResourceDescriptionLocation
•Serial number
•Firmware version
number
•Number of pages printed
from the trays and
accessories
•Ink levels
•Printhead health status
Print quality diagnostic pageDiagnoses issues that affect
print quality and helps you
decide whether to run any
maintenance tools to improve
the print quality of your
printouts.For more information, seePrint the print qualitydiagnostic page.
HP Web sitesProvide the latest printer
software, and product and
support information.www.hp.com/support
www.hp.com
HP telephone supportLists information to contact
HP. During the warranty
period, this support is often
free of charge.For more information, seeObtain HP telephone support.
HP photo and imaging
software helpProvides information about
using the software.For more information, seeUse the HP photo andimaging software.
Understand the device parts
•Front view
•
Printing supplies area
•
Back view
•
Control panel buttons and lights
•
Connection information
(continued)
Understand the device parts 7
 
						

							Front view
1Scanner lid
2Scanner glass
3Control panel
4Display
5Length/width guides
6Input tray
7Output tray extension
8Output tray
Printing supplies area
1Ink cartridge door
2Ink cartridges
3Print-carriage access door
Chapter 1
8 Get started
 
						

							4Printheads
5Printhead latch
Back view
1Power input
2Rear universal serial bus (USB) port
3Rear access panel
Control panel buttons and lights
The following diagram and related table provide a quick reference to the control panel
features.
LabelName and Description
1Keypad: Enters values.
2Display: View menus and messages.
3Reduce/Enlarge: Changes the size of a copy for printing.
4Copy Menu: Presents the Copy menu for selecting options.
5Number of Copies: Select the number of copies to be printed.
6Lighter/Darker: Allows you to change the darkness of a copy.
(continued)
Understand the device parts 9
 
						

							LabelName and Description
7Scan To: Presents the Scan To menu for selecting a scan destination.
8Power: Turns the device on or off. The Power button is lit when the device is on. The light
blinks while performing a job.
When the device is turned off, a minimal amount of power is still supplied. To completely
disconnect the power supply, turn the device off, and then unplug the power cord.
9START SCAN: Starts a scan job and sends it to the destination you selected using the Scan
To button.
10Quality: Selects Best, Normal, or Fast quality for copying.
11START COPY Color: Starts a color copy job.
12START COPY Black: Starts a black-and-white copy job.
13Cancel: Stops a job, exits a menu, or exits settings.
14Right arrow: Increases values on the display.
15OK: Selects a menu or a setting on the display.
16Left arrow: Decreases values on the display.
17Setup: Presents the Setup Menu for generating reports and other maintenance settings, and
accessing the Help menu. The topic that you select from the Help menu opens a help
window on your computer screen.
Connection information
DescriptionRecommended
number of connected
computers for best
performanceSupported software
featuresSetup instructions
USB connectionOne computer
connected with a USB
cable to the rear USB
2.0 high-speed port on
the device.All features are
supported.Follow the setup poster
guide for detailed
instructions.
Printer sharingUp to five computers.
The host computer must
be turned on at all
times, or the other
computers cannot print
to the device.All features resident on
the host computer are
supported. Only print is
supported from the
other computers.Follow the instructions
in Share the device on alocally shared network.
Chapter 1
(continued)
10 Get started
 
						

							2
Install the accessories
This section contains the following topics:
•
Install the duplexer
•
Install Tray 2
•
Turn on accessories in the print driver
Install the duplexer
NOTE:This feature is available with some models of the device.
You can print on both sides of a sheet of paper automatically when the optional
automatic two-sided printing accessory (duplexer) is installed. For information on using
the duplexer, see 
Print on both sides (duplexing).
To install the duplexer
1.Push the buttons on the rear access panel and remove the panel from the device.
2.Slide the duplexer into the device until the unit locks into place. Do not press the
buttons on either side of the duplexer when installing the unit; use them only for
removing the unit from the device.
Install Tray 2
NOTE:This feature is optional with some models of the device.
Install the accessories11
 
						

							Tray 2 can hold up to 350 sheets of plain paper. For ordering information, see HP
supplies and accessories.
To install Tray 2
1.Unpack the tray, remove the packing tapes and materials, and move the tray to the
prepared location. The surface must be sturdy and level.
2.Turn off the device, and disconnect the power cord.
3.Set the device on top of the tray.
CAUTION:Be careful to keep your fingers and hands clear of the bottom of
the device.
4.Connect the power cord and turn on the device.
5.Enable Tray 2 in the print driver. For more information, see 
Turn on accessories in
the print driver.
Turn on accessories in the print driver
•To turn on accessories on Windows computers
•
To turn on accessories on Macintosh computers
Chapter 2
12 Install the accessories
 
						

							To turn on accessories on Windows computers
After you install the device software on Windows computers, Tray 2 must be turned on
in the print driver in order for it to work with the device. (The duplexer does not need to
be turned on.)
1.Click Start, point to Settings, and then click Printers or Printers and Faxes.
- Or -
Click Start, click Control Panel, and then double-click Printers.
2.Right-click the printer icon, and then click Properties, Document Defaults, or
Printing Preferences.
3.Select one of these tabs: Configure, Device Settings, or Device Options. (The
name of the tab depends on the print driver and the operating system.) On the
selected tab, click the accessory that you want to turn on, click Installed from the
drop-down menu, and then click OK.
To turn on accessories on Macintosh computers
The Mac OS automatically turns on all accessories in the print driver when you install
the device software. If you add a new accessory later, follow these steps:
1.Click the Printer Setup Utility icon in the Dock.
2.On the Printer List window, click once on the device you want to set up to select it.
3.From the Printers menu, select Show info.
4.Click the Names and Location drop-down menu and select Installable Options.
5.Check the accessory that you want to turn on.
6.Click Apply Changes.
Turn on accessories in the print driver13
 
						

							3 Use the device
This section contains the following topics:
•
Use control panel menus
•
Control-panel message types
•
Change device settings
•
Use the HP Solution Center (Windows)
•
Use the HP photo and imaging software
•
Load originals
•
Select print media
•
Load media
•
Configure trays
•
Print on special and custom-sized media
•
Print borderless
Use control panel menus
The following sections provide a quick reference to top-level menus that appear on the
control-panel display. To display a menu, press the menu button for the function you
want to use.
•Scan menu: Presents a list of destinations. Some destinations require the HP
Photosmart Software to be loaded.
•Copy menu: Menu options include:
• Selecting copy quantities
• Reducing/enlarging
• Selecting media type and size
Control-panel message types
This section contains the following topics:
•
Status messages
•
Warning messages
•
Error messages
•
Critical error messages
Status messages
Status messages reflect the current state of the device. They inform you of normal
operation and require no action to clear them. They change as the state of the device
changes. Whenever the device is ready, not busy, and has no pending warning
messages, the status message READY appears if the device is turned on.
14 Use the device
 
						

							Warning messages
Warning messages inform you of events that require your attention, but they do not
prevent the device from operating. An example of a warning message is CYAN INK
LOW. These messages appear until you resolve the condition.
Error messages
Error messages communicate that some action must be performed, such as adding
media or clearing a media jam. These messages are usually accompanied by a
blinking red Attention light. Take the appropriate action to continue printing.
If the error message shows an error code, press the Power button to turn off the
device, and then turn it on again. In most situations, this action solves the problem. If
the message persists, your device might need service. Write down the error code, and
then go to HP Instant Support to learn more about possible causes for the message.
For more information, see 
HP Instant Support.
Critical error messages
Critical error messages inform you of a device failure. Some of these messages can
be cleared by pressing the Power button to turn off the device, and then turning it on
again. If a critical error persists, service is required. For more information, see 
Support
and warranty.
Change device settings
You can change the device settings from these places:
• From the control panel.
• From the HP Solution Center (Windows) or HP Device Manager (Mac OS). For
more information, see 
Use the HP photo and imaging software.
NOTE:When you are configuring settings in HP Solution Center or in the HP
Device Manager, you cannot see the settings that have been configured from the
control panel (such as the scan settings).
To change settings from the control panel
1.At the control panel, press the menu button for the function you are using (for
example, Copy Menu).
2.To reach the option that you want to change, use one of the following methods:
• Press a control-panel button, and then use the left or right arrow keys to adjust
the value.
• Select the option from the menu on the control-panel display.
3.Select the value that you want, and then press OK.
To change settings from the HP Solution Center (Windows)
▲See 
Use the HP photo and imaging software.
Change device settings15
 
						

							To change settings from the HP photo and imaging software (Mac OS)
1.Click the HP Device Manager icon in the Dock.
2.Select the device in the Devices drop-down menu.
3.On the Information and Settings menu, click an item that you want to change.
Use the HP Solution Center (Windows)
On a Windows computer, the HP Solution Center is the entry point for the
HP Photosmart Software. Use the HP Solution Center to change print settings, order
supplies, and access the onscreen Help.
The features available in the HP Solution Center vary depending on the devices you
have installed. The HP Solution Center is customized to show icons that are
associated with the selected device. If the selected device is not equipped with a
particular feature, then the icon for that feature does not appear in the HP Solution
Center.
If the HP Solution Center on your computer does not contain any icons, an error might
have occurred during the software installation. To correct this, use the Control Panel in
Windows to completely uninstall the HP Photosmart Software, and then reinstall the
software. For more information, see the onscreen Help that came with the device.
For information about opening the HP Solution Center, see 
Use the HP photo and
imaging software.
Use the HP photo and imaging software
You can use the HP photo and imaging software to access many features that are not
available from the control panel.
The software is installed on your computer during setup. For further information, see
the setup documentation that came with your device.
Access to the HP photo and imaging software differs by operating system (OS). For
example, if you have a Windows computer, the HP photo and imaging software entry
point is the HP Photosmart Software window. If you have a Macintosh computer, the
HP photo and imaging software entry point is the HP Photosmart Studio window.
Chapter 3
16 Use the device