HP LaserJet M5025 User Manual
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Device software The printing-system software is included with the device. See the getting started guide for installation instructions. The printing system includes software for end users and network administrators, and printer drivers for access to the features and communication with the computer. NOTEFor a list of printer drivers and updated software, go to www.hp.com/go/ M5025_software or www.hp.com/go/M5035_software. Supported operating systems The device supports the following operating systems: Full software installation ●Windows XP (32-bit and 64-bit) ●Windows Server 2003 (32-bit and 64-bit) ●Windows 2000 ●Mac OS X V10.2.8, V10.3, V10.4 and later Printer driver only ●Linux (Web only) ●UNIX model scripts (Web only) NOTEFor Mac OS V10.4 and later, PPC and Intel Core Processor Macs are supported. Supported printer drivers Operating systemPCL 5PCL 6Postscript level 3 emulation Windows Mac OS X V10.2.8, V10.3, V10.4 and later Linux1 1For Linux, download the postscript level 3 emulation driver from www.hp.com/go/linuxprinting. The printer drivers include online Help that has instructions for common printing tasks and also describes the buttons, checkboxes, and drop-down lists that are in the printer driver. ENWWDevice software 9
Select the correct printer driver Printer drivers allow you to gain access to the features of the device and allow the computer to communicate with the device (using a printer language). Check the installation notes and readme files on the CD for additional software and languages. The device uses the PCL 5, PCL 6, and PostScript 3 emulation printer description language (PDL) drivers. ●Use the PCL 6 printer driver fo r the best overall performance. ● Use the PCL 5 printer driver for general office printing. ● Use the PS driver for printing from PostScript -based programs, for compatibility with PostScript Level 3 needs, or for PS flash font support. Operating system1PCL 5 PCL 6PS 3 emulation Windows 20002 Windows XP (32-bit)3 Windows Server 2003 (32-bit) Windows Server 2003 (64-bit) Mac OS X V10.2 and later 1Not all features are available from all drivers or operating systems.2For Windows 2000 and Windows XP (32-bit and 64-bit), download the PCL 5 driver from www.hp.com/go/M5025_software or www.hp.com/go/M5035_software .3For Windows XP (64-bit), download the PCL 6 driver from www.hp.com/go/M5025_software or www.hp.com/go/M5035_software. The printer drivers include online He lp that has instructions for common printing tasks and also describes the buttons, checkboxes, and drop-down lists that are in the printer driver. Universal printer drivers The HP Universal Print Driver Series for Windows includes se parate HP postscript level 3 emulation and HP PCL 5 versions of a single driver that prov ides access to almost any HP device while providing system administrator with tools to manage devices more effectively. The Universal Print Driver is included on the device CD, under the Optional So ftware section. For more information, go to www.hp.com/go/universalprintdriver. Driver Autoconfiguration The HP LaserJet PCL 5, PCL 6, and PS level 3 emulation drivers for Windows 2000 and Windows XP feature automatic discovery and driv er configuration for device accessories at the time of installation. Some accessories that the Driver Autoconfiguratio n supports are the duplexing unit, optional paper trays, and dual inline memory modules (DIMMs). 10 Chapter 1 Basics ENWW
Update Now If you have modified the device configuration since installation, the driver can be automatically updated with the new configuration. In the Properties dialog box (see Open the printer drivers), on the Device Settings tab, click the Update Now button to update the driver. HP Driver Preconfiguration HP Driver Preconfiguration is a software architecture and set of tools that you can use to customize and distribute HP software in managed corporate printing environments. Using HP Driver Preconfiguration, information technology (IT) administrators can preconfigure the printing and default settings for HP printer drivers before installing the drivers in the network environment. For more information, see the HP Driver Preconfiguration Support Guide, which is available at www.hp.com/go/hpdpc_sw. Priority for print settings Changes to print settings are prioritized depending on where the changes are made: NOTEThe names of commands and dialog boxes might vary depending on your software program. ●Page Setup dialog box: Click Page Setup or a similar command on the File menu of the program you are working in to open this dialog box. Settings changed here override settings changed anywhere else. ●Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the program you are working in to open this dialog box. Settings changed in the Print dialog box have a lower priority and do not override changes made in the Page Setup dialog box. ●Printer Properties dialog box (printer driver): Click Properties in the Print dialog box to open the printer driver. Settings changed in the Printer Properties dialog box do not override settings anywhere else in the printing software. ●Default printer driver settings: The default printer driver settings determine the settings used in all print jobs, unless settings are changed in the Page Setup, Print, or Printer Properties dialog boxes. ●Printer control panel settings: Settings changed at the printer control panel have a lower priority than changes made anywhere else. ENWWDevice software 11
Open the printer drivers Operating SystemTo change the settings for all print jobs until the software program is closedTo change the default settings for all print jobsTo change the device configuration settings Windows 2000, XP, and Server 20031.On the File menu in the software program, click Print. 2.Select the driver, and then click Properties or Preferences. The steps can vary; this procedure is most common.1.Click Start, click Settings, and then click Printers or Printers and Faxes. 2.Right-click the driver icon, and then select Printing Preferences.1.Click Start, click Settings, and then click Printers or Printers and Faxes. 2.Right-click the driver icon, and then select Properties. 3.Click the Device Settings tab. Mac OS X V10.2.8, V10.3, V10.4 and later1.On the File menu, click Print. 2.Change the settings that you want on the various pop-up menus.1.On the File menu, click Print. 2.Change the settings that you want on the various pop-up menus. 3.On the Presets pop-up menu, click Save as and type a name for the preset. These settings are saved in the Presets menu. To use the new settings, you must select the saved preset option every time you open a program and print.1.In the Finder, on the Go menu, click Applications. 2.Open Utilities, and then open Print Center (OS X V10.2.8) or Printer Setup Utility. 3.Click on the print queue. 4.On the Printers menu, click Show Info. 5.Click the Installable Options menu. NOTEConfiguration settings might not be available in Classic mode. 12 Chapter 1 BasicsENWW
Software for Macintosh computers The HP installer provides PostScript® Printer Description (PPD) files, Printer Dialog Extensions (PDEs), and the HP Printer Utility for use with Macintosh computers. For network connections, use the embedded Web server (EWS) to configure the device. See Embedded Web server. The printing system software includes the following components: ●PostScript Printer Description (PPD) files The PPDs, in combination with the Apple PostScript printer drivers, provide access to device features. Use the Apple PostScript printer driver that comes with the computer. ●HP Printer Utility Use the HP Printer Utility to set up device features that are not available in the printer driver: ●Name the device. ●Assign the device to a zone on the network. ●Assign an internet protocol (IP) address to the device. ●Download files and fonts. ●Configure the device for IP or AppleTalk printing. You can use the HP Printer Utility when your device uses a universal serial bus (USB) cable or is connected to a TCP/IP-based network. For more information, see Use the HP Printer Utility for Macintosh. NOTEThe HP Printer Utility is supported for Mac OS X V10.2 or later. Remove software from Macintosh operating systems To remove the software from a Macintosh computer, drag the PPD files to the trash can. ENWWDevice software 13
Utilities The device is equipped with several utilities that make it easy to monitor and manage the device on a network. HP Web Jetadmin HP Web Jetadmin is a browser-based management tool for HP Jetdirect-connected printers within your intranet, and it should be be installed only on the network administrator’s computer. To download a current version of HP Web Jetadmin and for the latest list of supported host systems, visit www.hp.com/go/webjetadmin. When installed on a host server, any client can gain access to HP Web Jetadmin by using a supported Web browser (such as Microsoft® Internet Explorer 4.x or Netscape Navigator 4.x or later) by navigating to the HP Web Jetadmin host. Embedded Web server The device is equipped with an embedded Web server, which provides access to information about device and network activities. This information appears in a Web browser, such as Microsoft Internet Explorer or Netscape Navigator. The embedded Web server resides on the device. It is not loaded on a network server. The embedded Web server provides an interface to the device that anyone who has a network- connected computer and a standard Web browser can use. No special software is installed or configured, but you must have a supported Web browser on your computer. To gain access to the embedded Web server, type the IP address for the device in the address line of the browser. (To find the IP address, print a configuration page. For more information about printing a configuration page, see Use information pages.) For a complete explanation of the features and functionality of the embedded Web server, see Use the embedded Web server. 14 Chapter 1 BasicsENWW
HP Easy Printer Care software The HP Easy Printer Care software is a program that you can use for the following tasks: ●Checking the device status ●Checking the supplies status ●Setting up alerts ●Viewing device documentation ●Gaining access to troubleshooting and maintenance tools You can view the HP Easy Printer Care software when the device is directly connected to your computer or when it is connected to a network. To download the HP Easy Printer Care software, go to www.hp.com/go/easyprintercare. Supported operating systems For information about supported operating systems, go to www.hp.com/go/easyprintercare. Supported browsers To use the HP Easy Printer Care software, you must have one of the following browsers: ●Microsoft Internet Explorer 5.5 or later ●Netscape Navigator 7.0 or later ●Opera Software ASA Opera 6.05 or later All pages can be printed from the browser. Other components and utilities WindowsMacintosh OS ●Software installer — automates the printing system installation ●Online Web registration●PostScript Printer Description files (PPDs) — use with the Apple PostScript drivers that come with the Mac OS ●The HP Printer Utility — change device settings, view status, and set up printer-event notification from a Mac. This utility is supported for Mac OS X V10.2 and later. ENWWDevice software 15
2 Control panel ●Use the control panel ● Use the Administration menu ENWW17
Use the control panel The control panel has a VGA touchscreen that provides access to all device functions. Use the buttons and numeric keypad to cont rol jobs and the device status. The LEDs indicate overall device status. Control-panel layout The control panel includes a touchscreen graphical display, job-control buttons, a numeric keypad, and three light-emitting diode (LED) status lights. 1Attention lightThe Attention light indicates that the devi ce has a condition that requires intervention. Examples include an empt y paper tray or an error message on the touchscreen. 2Data lightThe Data light indicates that the device is receiving data. 3Ready lightThe Ready light indicates that the device is ready to begin processing any job. 4Brightness-adjustment dialTurn the dial to control the brightness of the touchscreen. 5Touchscreen graphical displayUse the touchscreen to open an d set up all device functions. 6Numeric keypadAllows you to type numeric values for number of copies required and other numeric values. 7Sleep buttonIf the device is inactive for a long period of time, it automatically enters a sleep mode. To place the device into sleep mode or to reactivate the device, press the Sleep button. 8Reset buttonResets the job settings to factor y or user-defined default values. 9Stop buttonStops the active job. While stopped, t he control panel shows the options for the stopped job (for example, if you press the Stop button while the device is processing a print job, the contro l panel message prompts you to cancel or resume the print job). 10Start buttonBegins a copy job, starts digital s ending, or continues a job that has been interrupted. 18 Chapter 2 Control panel ENWW