HP LaserJet M5025 User Manual

							5 Device features
●Use the stapler
●
Use job storage features
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							Use the stapler
The automatic stapler is only available on the HP LaserJet M5035XS MFP.
The optional stapler/stacker can staple jobs of up to 30 sheets of 75 g/m
2 (20 lb) paper. The stapler can
staple these sizes: A4, Letter, Legal, Executive (JIS), and 8.5x13. It can stack up to 500 sheets of paper.
●Paper weight can range from 60 to 120 g/m
2 (16 to 32 lb). Heavier paper might have a stapling
limit of fewer than 30 sheets.
●If the job consists of only one sheet, or if it consists of more than 30 sheets, the MFP delivers the
job to the bin, but the MFP does not staple the job.
●The stapler supports paper only. Do not try to staple other types of print media, such as envelopes,
transparencies, or labels.
When you want the MFP staple a document, select stapling in the software. You can usually select the
stapler in your program or printer driver, although some options might be available only in the printer
driver. Where and how you make selections depends on your program or printer driver.
If you cannot select the stapler in the program or printer driver, select the stapler at the MFP control
panel.
The stapler accepts print jobs if it is out of staples, but it does not staple the pages. The printer driver
can be configured to disable the staple option if the staple cartridge is empty.
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							Load staples
Each staple cassette holds 5,000 unformed staples.
1.Open the stapler door.
2.Lift up the green handle on the staple cartridge to dislodge it and then pull the cartridge out of the
device.
3.Insert the staple cartridge into the opening inside the stapler door and then press the green handle
down.
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							4.Close the stapler door.
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							Staple media
Select the stapler at the control panel for printed jobs
1.Touch Administration, touch Device Behavior, touch Stapler/Stacker, and then touch Staple.
2.Touch the option that you want to use, either None or One left angled.
NOTESelecting the stapler at the printer control panel changes the default setting to Staple. It
is possible that all print jobs will be stapled. However, settings that are changed in the printer
driver override settings that are changed at the control panel.
Select the stapler in the printer driver for printed jobs (Windows)
NOTEThe following procedure changes the default setting to staple all print jobs.
1.Open the printer driver. See Open the printer drivers. Look for the column with the heading To
change the print job default settings.
2.On the Output tab, click the drop-down list under Staple, and click One Staple Angled.
NOTEYou can create a Quick Set with the appropriate settings.
Select the stapler in the printer driver for printed jobs (Mac)
Select the stapler by creating a new preset in the printer driver.
1.Open the printer driver. See 
Open the printer drivers. Look for the column with the heading To
change the print job default settings, and follow the instructions for the operating system that you
are using.
2.Create the new preset.
Set the stapler at the control panel for all copy jobs
NOTEThe following procedure changes the default setting for all copy jobs.
1.Touch Administration, touch Default Job Options, touch Default Copy Options, and then touch
Staple/Collate.
2.Touch the option that you want to use, either None or One left angled.
Set the stapler at the control panel for a single copy job
NOTEThe following procedure sets the stapling option for only the current copy job.
1.Touch Copyand then touch Staple/Collate.
2.Touch the option that you want to use, either None or Top left angled.
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							Configure the device to stop or continue when the staple cartridge is empty
You can specify whether the MFP stops printing when the staple cartridge is empty or if it continues
printing but does not staple the jobs.
1.Touch Administration, touch Device Behavior, touch Stapler/Stacker, and then touch Staples
Out.
2.Touch the option that you want to use:
●Select Stop to stop all printing until the staple cartridge is replaced.
●Select Continue to continue printing jobs without stapling them.
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							Use job storage features
The following job-storage features are available for this device:
●Proof and hold jobs: This feature provides a quick and easy way to print and proof one copy of
a job and then print the additional copies.
●Private jobs: When you send a private job to the device, the job does not print until you provide
the required personal identification number (PIN) at the control panel.
●QuickCopy jobs: You can print the requested number of copies of a job and then store a copy of
the job on the device hard disk. Storing the job allows you to print additional copies of the job later.
●Stored jobs: You can store a job such as a personnel form, time sheet, or calendar on the device
and allow other users to print the job at any time. Stored jobs also can be protected by a PIN.
Follow the instructions in this section to gain access to the job storage features at the computer. See
the specific section for the type of print, copy, or scan job that you want to create.
CAUTIONIf you turn off the device, all QuickCopy, proof and hold, and private jobs are deleted.
Gain access to the job storage features
For Windows
1.On the File menu, click Print.
2.Click Properties, and then click the Job Storage tab.
3.Select the job storage mode that you want.
For Macintosh
In newer drivers: Select Job Storage in the pull-down menu in the Print dialog box. In older drivers,
select Printer Specific Options.
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							Use the proof and hold feature
The proof and hold feature provides a quick and easy way to print and proof one copy of a job and then
to print the additional copies.
To permanently store the job and prevent the device from deleting it when space is needed for something
else, select the Stored Job option in the driver.
Create a proof and hold job
CAUTIONIf the device needs additional space to store newer proof and hold jobs, the device
deletes other stored proof and hold jobs, starting with the oldest job. To permanently store a job
and prevent the device from deleting it when space is needed, select the Stored Job option in
the driver instead of the Proof and Hold option.
In the driver, select the Proof and Hold option and type a user name and job name.
The device prints one copy of the job for you to proof. Then, see 
Print the remaining copies of a proof
and hold job.
Print the remaining copies of a proof and hold job
At the device control panel, use the following procedure to print the remaining copies of a job held on
the hard disk.
1.From the Home screen, touch Job Storage.
2.Touch the Retrieve tab.
3.Scroll to and touch the job storage folder that holds the job.
4.Scroll to and touch the job that you want to print.
5.
Touch the Copies field to change the number of copies to print. Touch Retrieve Stored Job (
) to
print the document.
Delete a proof and hold job
When you send a proof and hold job, the device automatically deletes your previous proof and hold job.
1.From the Home screen, touch Job Storage.
2.Touch the Retrieve tab.
3.Scroll to and touch the job storage folder that holds the job.
4.Scroll to and touch the job that you want to delete.
5.Touch Delete.
6.Touch Yes.
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							Use the private job feature
Use the private printing feature to specify that a job is not printed until you release it. First, set a 4-digit
PIN by typing the PIN in the printer driver. The PIN is sent to the device as part of the print job. After
you have sent the print job to the device, you must use the PIN to print the job.
Create a private job
To specify that a job is private, in the driver, select the Private Job option, type a user name and job
name, and then type a four-digit PIN. The job will not print until you enter the PIN at the device control
panel.
Print a private job
You can print a private job at the control panel after the job has been sent to the device.
1.From the Home screen, touch Job Storage.
2.Touch the Retrieve tab.
3.Scroll to and touch the job storage folder that holds the private job.
4.Scroll to and touch the private job that you want to print.
NOTEA private job will have a  [lock symbol] next to it.
5.Touch the PIN field.
6.Use the numeric keypad to type the PIN, and then touch OK.
7.Touch the Copies field to change the number of copies to print.
8.
Touch Retrieve Stored Job (
) to print the document.
Delete a private job
A private job is automatically deleted from the device hard disk after you release it for printing. If you
want to delete the job without printing it, use this procedure.
1.From the Home screen, touch Job Storage.
2.Touch the Retrieve tab.
3.Scroll to and touch the job storage folder that holds the private job.
4.Scroll to and touch the private job that you want to delete.
NOTEA private job will have a  [lock symbol] next to it.)
5.Touch the PIN field.
6.Use the numeric keypad to type the PIN, and then touch OK.
7.Touch Delete.
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							Use the QuickCopy feature
The QuickCopy feature prints the requested number of copies of a job and stores a copy on the device
hard disk. Additional copies of the job can be printed later. This feature can be turned off in the printer
driver.
The default number of different QuickCopy jobs that can be stored on the device is 32. At the control
panel, you can set a different default number. See 
Use the Administration menu.
Create a QuickCopy job
CAUTIONIf the device needs additional space to store newer QuickCopy jobs, the device
deletes other stored QuickCopy jobs, starting with the oldest job. To permanently store a job and
prevent the device from deleting it when space is needed, select the Job Storage option in the
driver instead of the QuickCopy option.
In the driver, select the QuickCopy option, and then type a user name and a job name.
When you send the job to print, the device prints the number of copies that you set in the driver. To print
more quick copies at the device control panel, see 
Print additional copies of a QuickCopy job.
Print additional copies of a QuickCopy job
This section describes how to print additional copies of a job stored on the device hard disk at the control
panel.
1.From the Home screen, touch Job Storage.
2.Touch the Retrieve tab.
3.Scroll to and touch the job storage folder that holds the job.
4.Scroll to and touch the job that you want to print.
5.Touch the Copies field to change the number of copies to print.
6.
Touch Retrieve Stored Job (
) to print the document.
Delete a QuickCopy job
Delete a QuickCopy job at the device control panel when you no longer need it. If the device requires
additional space to store new QuickCopy jobs, the device automatically deletes other stored QuickCopy
jobs, starting with the oldest job.
NOTEStored QuickCopy jobs can be deleted at the control panel or in HP Web Jetadmin.
1.From the Home screen, touch Job Storage.
2.Touch the Retrieve tab.
3.Scroll to and touch the job storage folder that holds the job.
4.Scroll to and touch the job that you want to delete.
5.Touch Delete.
6.Touch Yes.
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