HP LaserJet M4345 User Manual

							Page descriptionHow to print the page
File directory
Contains information for any mass
storage devices, such as flash drives,
memory cards, or hard disks, that are
installed in the device.1.From the Home screen, touch  Administration.
2. Touch Information .
3. Touch Configuration Page .
4. Touch File Directory .
5. Touch Print .
Fax reports
Five reports show fax activity, fax
calls, billing codes, blocked fax
numbers, and speed-dial numbers.
NOTEFax reports are
available only on device
models that have fax
capabilties.
1. From the Home screen, touch  Administration.
2. Touch Information .
3. Touch Fax Reports .
4. Touch one of the following buttons to print the corresponding report:
●Fax Activity Log
● Fax Call Report
● Billing Codes Report
● Blocked Fax List
● Speed Dial List
5. Touch Print .
For more information, see the fax guide that came with the device.
Font lists
Shows which fonts are currently
installed in the device. 1.
From the Home screen, touch  Administration.
2. Touch Information .
3. Touch Sample Pages/Fonts .
4. Touch either PCL Font List  or PS Font List .
5. Touch Print .
NOTEThe font lists also show which fonts reside on a hard disk
accessory or DIMM.
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							Configure e-mail alerts
NOTEIf your company does not have e-mail, this feature might not be available.
You can use HP Web Jetadmin or the embedded Web  server to configure the system to alert you of
problems with the device. The alerts take the form of e-mail messages to the e-mail account(s) that
you specify.
You can configure the following:
● The device(s) you want to monitor
● The alerts you want to receive (for example, alerts for paper jams, paper out, supplies status,
and cover open)
● The e-mail account(s) to which the alerts should be forwarded
SoftwareInformation location
HP Web JetadminSee Use HP Web Jetadmin software
 for general information about HP Web Jetadmin.
See the HP Web Jetadmin Help system for details about alerts and how to set them up.
Embedded Web server See Embedded Web server  for general information about the embedded Web server.
See the embedded Web server Help system for details about alerts and how to set them
up.
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							HPEasy Printer Care software
The HP Easy Printer Care software is a program that you can use for the following tasks:
●Check the device status.
● Check supplies status.
● Set up alerts.
● Gain access to troubleshooting and maintenance tools.
You can use the HP Easy Printer Care software  when the device is directly connected to your
computer or when it is connected to a network.  To download the HP Easy Printer Care software, go
to 
www.hp.com/go/easyprintercare.
NOTE You do not have to have Internet access to open and use the HP Easy Printer Care
software. However, if you click a Web-based link, you must have Internet access to go to the
site associated with the link.
Open the HP Easy Printer Care software
Use one of the following methods to open HP Easy Printer Care software:
● On the 
Start menu, select  Programs, select Hewlett-Packard , and then select HP Easy
Printer Care software .
● In the Windows system tray (in the lower-right 
corner of the desktop), double-click the HP Easy
Printer Care software icon.
● Double-click the desktop icon.
HP Easy Printer Care software sections
SectionOptions
Device List
 tab
Shows information
about each device in the
Devices  list●Device information, including printer name, make, and model
● An icon (if the 
View as drop-down box is set to  Tiles, which is the default setting)
● Any current alerts for the device
If you click a device in the list, the HP Easy Printer Care software opens the  Overview tab for
that device.
Support  tab
Provides help
information and links● Provides device information, including alerts for items needing attention.
● Provides links to troubleshooting and maintenance tools.
Supplies Ordering
window
Provides access to
online or e-mail supplies
ordering ●
Ordering list: Shows the supplies that you can order for each device. If you want to order a
certain item, click the 
Order check box for that item in the supplies list.
● Shop Online for Supplies
 button: Opens the HP SureSupply Web site in a new browser
window. If you have checked the  Order check box for any items, the information about
those items can be transferred to the Web site, where you will receive information on
options for purchasing your selected supplies.
● Print Shopping List  button: Prints the information for the supplies that have the Order
check box selected.
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							SectionOptions
Alert Settings window
Allows you to configure
the device to
automatically notify you
of device issues● Alerts on or off: Activates or deactivates the alerts feature.
● When alerts appear: Sets when you want alerts
 to appear—either when you are printing to
that particular device, or anytime there is a device event.
● Alert event type: Sets whether you want alerts for only critical errors,\
 or for any error,
including continuable errors.
● Notification method: Sets what type of alert should appear (pop-up message or desktop
alert).
Overview
 tab
Contains basic status
information for the device● Devices
 list: Shows the devices that you can select.
● Device Status
 section: Shows device status information. This section will indicate device
alert conditions, such as an empty print cartridge. It also shows device-identification
information, control-panel messages, and print-cartridge levels. After you correct a problem
with the device, click the 
 button to update the section.
● Supplies Status
 section: Shows detailed supplies status, such as the percentage of toner
remaining in the print cartridge and the status of the media that is loaded in each tray.
● Supplies Details link: Opens the supplies status page to view more detailed information
about device supplies, ordering information, and recycling information.
Find Other Printers
window
Allows you to add more
printers to your printer list Clicking the 
Find Other Printers  link in the Devices list opens the Find Other Printers  window.
The  Find Other Printers  window provides a utility that detects other network printers so that you
can add them to the Devices  list and then monitor those devices from your computer.
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							Use the embedded Web server
NOTEWhen the device is directly connected to a computer, use the HP Easy Printer Care
software to view the device status.
● View device control status information
● Set the type of paper loaded in each tray
● Determine the remaining life on all supplies and order new ones
● View and change tray configurations
● View and change the device control panel menu configuration
● View and print internal pages
● Receive notification of device and supplies events
● View and change network configuration
● View support content that is specific to the current state of the device
When the device is connected to the network,  the embedded Web server is automatically available.
You can open the embedded Web server from Windows 95 and later.
To use the embedded Web server, you must have Microsoft Internet Explorer 4 and later or
Netscape Navigator 4 and later. The embedded Web server works when the device is connected to
an IP-based network. The embedded Web server does not support IPX-based or AppleTalk printer
connections. You do not need Internet access to open and use the embedded Web server.
Open the embedded Web server by using a network connection
1. In a supported Web browser on your computer, type  the device IP address or host name in the
address/URL field. To find the IP address or  host name, print a configuration page. See 
Use
information pages.
NOTE After you open the URL, you can bookmark it so that you can return to it quickly
in the future.
2. The embedded Web server has three tabs that contain settings and information about the
device: the  Information  tab, the Settings  tab, and the  Networking tab. Click the tab that you
want to view.
See 
Embedded Web server sections  for more information about each tab.
Embedded Web server sections
Tab or sectionOptions
Information  tab
Provides device, status, and
configuration information ●
Device Status
: Shows the device status and shows the life remaining of
HP supplies, with 0% indicating that a supply is empty. The page also shows the
type and size of print paper set for each tray. To change the default settings, click
Change Settings .
● Configuration Page
: Shows the information found on the configuration page.
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							Tab or sectionOptions
●Supplies Status
: Shows the life remaining of HP supplies, with 0 percent
indicating that a supply is empty. This page also provides supplies part numbers.
To order new supplies, click  Order Supplies in the Other Links area on the left
side of the window.
● Event log
: Shows a list of all device events and errors.
● Usage page
: Shows a summary of the number of pages the device has printed,
grouped by size and type.
● Device Information
: Shows the device network name, address, and model
information. To change these entries, click  Device Information on the Settings
tab.
● Control Panel
: Shows messages from the device control panel, such as  Ready
or  Sleep mode on .
● Print
: Allows you to send print jobs to the device.
Settings  tab
Provides the ability to configure
the device from your computer ●
Configure Device
: Allows you to configure device settings. This page contains
the traditional menus found on devices using a control-panel display.
● E-mail Server
: Network only. Used in conjunction with the  Alerts page to set up
incoming and outgoing e-mail, as well as to set e-mail alerts.
● Alerts
: Network only. Allows you to set up to receive e-mail alerts for various
device and supplies events.
● AutoSend
: Allows you to configure the device to send automated e-mails
regarding device configuration and supplies to specific e-mail addresses.
● Security
: Allows you to set a password that must be entered to gain access to the
Settings  and Networking  tabs. Enable and disable certain features of the
embedded Web server.
● Edit Other Links
: Allows you to add or customize a link to another Web site. This
link is displayed in the  Other Links area on all embedded Web server pages.
● Device Information : Allows you to name the device and assign an asset number
to it. Enter the name and e-mail address for the primary contact who will receive
information about the device.
● Language
: Allows you to determine the language in which to display the
embedded Web server information.
● Date & Time
: Allows time synchronization with a network time server.
● Wake Time
: Allows you to set or edit a wake time for the device.
NOTEThe Settings  tab can be password-protected. If this device is on a
network, always consult with the system administrator before changing
settings on this tab.
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							Tab or sectionOptions
Networking tab
Provides the ability to change
network settings from your
computerNetwork administrators can use this tab to control network-related settings for the
device when it is connected to an IP-based network. This tab does not appear if the
device is directly connected to a computer, or if the device is connected to a\
 network
using anything other than an HP Jetdirect print server.
NOTE The Networking  tab can be password-protected.
Other links
Contains links that connect you to
the Internet ●
HP Instant Support™: Connects you to the HP Web site to help you find
solutions. This service analyzes your device error log and configuration
information to provide diagnostic and support information specific to your device.
● Order Supplies
: Connects to the HP SureSupply Web site, where you will receive
information on options for purchasing original HP supplies, such as print
cartridges and paper.
● Product Support
: Connects to the support site for the device, from which you can
search for help regarding general topics.
NOTE You must have Internet access in order to use any of these links. If
you use a dial-up connection and did  not connect when you first opened the
embedded Web server, you must connect before you can visit these Web
sites. Connecting might require that you close the embedded Web server and
reopen it.
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							Use HP Web Jetadmin software
HP Web Jetadmin is a Web-based software solution for remotely installing, monitoring, and
troubleshooting network-connected peripherals. The intuitive browser interface simplifies cross-
platform management of a wide range of devices, including HP and non-HP devices. Management is
proactive, allowing network administrators the ability to resolve issues before users are affected.
Download this free, enhanced-management software at 
www.hp.com/go/webjetadmin_software. 
To obtain plug-ins to HP Web Jetadmin, click  plug-ins, and then click the  download link that is next
to the name of the plug-in that you want. The HP Web Jetadmin software can automatically notify
you when new plug-ins are available. On the  Product Update page, follow the directions to
automatically connect to the HP Web site.
If installed on a host server, HP Web Jetadmin is  available to any client through a supported Web
browser, such as Microsoft Internet Explorer 6.0 for  Windows or Netscape Navigator 7.1 for Linux.
Browse to the HP Web Jetadmin host.
NOTE Browsers must be Java-enabled. Browsing from  an Apple PC is not supported.
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							Use the HPPrinter Utility for Macintosh
Use the HP Printer Utility to configure and maintain a printer from a Mac OS X computer.
Open the HP Printer Utility
Open the HP Printer Utility in Mac OS X V10.2.8
1.Open the Finder, and then click  Applications.
2. Click  Library , and then click  Printers.
3. Click  hp, and then click  Utilities.
4. Double-click HP Printer Selector  to open the HP Printer Selector.
5. Select the device that you want to configure, and then click  Utility.
Open the HP Printer Utility in Mac OS X V10.3, V10.4 and later
1. In the Dock, click the  Printer Setup Utility icon.
NOTEIf the Printer Setup Utility  icon does not appear in the Dock, open the Finder,
click  Applications , click Utilities , and then double-click  Printer Setup Utility.
2.Select the device that you want to configure, and then click  Utility.
HP Printer Utility features
The HP Printer Utility consists of pages  that you open by clicking in the Configuration Settings list.
The following table describes the tasks that you can perform from these pages.
ItemDescription
Configuration PagePrints a configuration page.
Supplies StatusShows the device supplies status and provides links for online supplies-\
ordering.
HP SupportProvides access to technical assistance, online supplies ordering, online registration,
and recycling and return information.
File UploadTransfers files from the computer to the device.
Upload FontsTransfers font files from the computer to the device.
Firmware UpdateTransfers updated firmware files from the computer to the device.
Duplex ModeTurns on the automatic two-sided printing mode.
Economode & Toner DensityTurns on the Economode setting to conserve toner, or adjusts toner density.
ResolutionChanges the resolution settings, including the REt setting.
Lock ResourcesLocks or unlocks storage products, such as a hard disk.
Stored JobsManages print jobs that are stored on the device hard disk.
Trays ConfigurationChanges the default tray settings.
IP Settings Changes the device network settings and provides access to the embedded Web server.
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							ItemDescription
Bonjour SettingsProvides the ability to turn on or off Bonjour support or change the device service name
that is listed on a network.
Additional SettingsProvides access to the embedded Web server.
E-mail AlertsConfigures the device to send e-mail notices for certain events.
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