HP LaserJet Enterprise M4555f User Manual

							Receive-fax features●Stamp received faxes
● Block incoming faxes
● Fax polling
● Adjustable rings-to-answer
Advanced fax features ●Notification of fax status
● JBIG compression
● Error correction
● Fax archive
Remote fax configuration ●Embedded Web server
● HP Web Jetadmin
● HP MFP Digital Sending Software
Security features ●Fax-printing schedule
Verify fax operation
When the fax accessory is installed and operating 
correctly, the fax icon displays on the product
control panel. If the fax accessory has just been in stalled but has not been configured, the fax icon is
grayed-out. If this occurs, use the instructions that follow to configure the fax accessory.
Required fax settings
After the fax accessory is installed, you must configure certain settings before you can use the
accessory. If these settings are not configured, th e fax icon is grayed-out. These settings include:
● Country/region
● Date/Time
● Company Name
● Fax Number
● Dialing Prefix
 (optional)
This information is used in the fax heade r, which is printed on all outgoing faxes.
NOTE:When first installed, the fax accessory might read some of these settings from the product;
therefore, a value may already be set. You should  check the values to verify that they are set and
correct.
NOTE: In the U.S. and many other countries/regions,  setting the date, time, country/region, phone
number, and company name is a legal requirement for fax.
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							Fax Setup Wizard
The Fax Setup Wizard guides you through a step-by-step procedure to configure fax settings that are
required to use the fax feature. If the settings  are not configured, the fax feature is disabled.
The first time the product is turned on with a fa x accessory installed, access the Fax Setup Wizard by
following these steps:
1. From the Home screen, touch the  Initial Setup button.
2. Touch the  Fax Setup Wizard  menu.
3. Follow the steps in the Fax Setup Wizard  to configure the required settings.
4. When the Fax Setup Wizard finishes, the option to hide the  Initial Setup button appears on the
Home screen.
Access the Fax Setup Wizard  after initial setup through the control panel by following these steps:
1. From the Home screen, scroll to and touch the  Administration button.
2. Open the following menus:
●Fax Settings
● Fax Send Settings
● Fax Send Setup
● Fax Setup Wizard
Follow these steps to configure the required fax settings using the Fax Setup Wizard: 1.Touch your country/region on the first screen of the Fax Setup Wizard and then touch the  Next
button.
2. Touch the date and time boxes to enter the date/time, and then touch the  Next button.
3. Touch the  Company Name  and Fax Number  boxes to enter your company name and fax number,
and then touch the  Next button.
4. Touch the  Dialing Prefix  box to enter your dialing prefix, if required, and then touch the  Next
button.
5. Confirm your fax configuration settings on the final screen of the Fax Setup Wizard. Touch the
Finish  button to complete the Fax Setup Wizard.
-or-
Touch the  Back button to move back through the Fax Se tup Wizard screens and make changes to
your configuration entries.
NOTE: The settings configured using the Fax Setup Wiza rd on the control panel override any settings
made in the embedded Web server.
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							NOTE:If the Fax Setup  menu settings does not appear in the menu listing, LAN or internet fax might
be enabled. When LAN or internet fax is enabled,  the analog fax accessory is disabled and the fax
menu does not display. Only one fax feature, eith er LAN fax, analog fax or internet fax, can be
enabled at a time. The fax icon displays for either fa x feature. If you wish to use analog fax when LAN
fax is enabled, use the HP MFP Digital Sending Soft ware Configuration Utility or the product embedded
Web server to disable LAN fax.
Set or verify the date and time
The date and time setting for the fax accessory is  the same value as the product date and time setting.
This information can be entered using the Fa x Setup Wizard, or by following these steps:
1. From the Home screen, scroll to and touch the  Administration button.
2. Open the following menus:
●General Settings
● Date/Time Settings
● Date/Time
3. Touch the correct  Time Zone setting for your locale.
4. Touch the  Month drop down menu and select a month.
5. Touch the boxes next to the  Date drop down menu to enter the day and year from the keypad.
6. Touch the boxes below the  Time heading to enter the hour and minutes from the keypad and then
touch the  AM or PM button.
7. Touch the  Adjust for Daylight Savings  feature, if necessary.
8. Touch the  Save button to save the settings.
Set or verify the date/time format
The date and time format setting for the fax accessory is in the same format as the product date and
time setting. This information can be entered using  the Fax Setup Wizard, or by following these steps:
1. From the Home screen, scroll to and touch the  Administration button.
2. Open the following menus:
●General Settings
● Date/Time Settings
● Date/Time Format
3. Touch a  Date Format  option.
4. Touch a  Time Format  option.
5. Touch the  Save button to save the settings.
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							Set fax settings
Remote fax configuration
In addition to using the product control panel, you can configure the fax accessory remotely by using
various software tools. Because the product contains an embedded Web server (EWS), you can
configure the fax accessory across the Web by using either a Web browser or HP Web Jetadmin
(WJA). In addition, you can configure the fax accessory across the network with a network-connected
computer by using the HP MFP Digital Sending So ftware Configuration Utility (DSS). These tools
provide access to most of the fax accessory config uration settings that available from the product fax
menu.
Web browser
The product contains an embedded Web server (EWS). The EWS allows you to use a Web browser to
access and set the analog-fax settings.
1. Type the IP address of the product in the browser URL address bar and press Enter  to open the
EWS Configure product screen. To get the IP address of the product, print a product Configuration
page.
NOTE: If DSS is being used, a message appears on EWS indicating that DSS is in control. The
only way to change settings is through DSS.
2. Click the  Fax tab. The  Fax Send Setup  screen displays.
3. On the Fax Send Setup  screen, click Enable Fax Send  to enable the fax. Make any changes
to the common job settings and to the specific settings for the type of fax being used, and then
click the  Apply button to accept the settings.
HP Web Jetadmin
To access the product analog-fax settings by using HP Web Jetadmin, perform the following steps. For
detailed information about HP Web Jetadmin, see the  HP Web Jetadmin Reference Manual.
1. Start HP Web Jetadmin.
2. In the At a Glance  text box, type the IP address of the product in the  Quick Device Find text
box, and then click the  Go button to see the device status in the right pane. Select  Digital
Sending and Fax  from the status drop-down menu in that pane.
3. Configure the options in the  Fax Settings section or the  Advanced Fax Settings  section. For
information about a specific setting, select  the context help next to the setting.
4. After you have made changes to the settings, click the  Apply button to accept the settings.
In addition to configuring a single product, you can also perform multiple device configuration. Multiple
device mode configures several products at on ce. For information about this feature, see the Web
Jetadmin User Guide  available under the Self Help and Documentation  tab at 
www.hp.com/
go/webjetadmin.
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							HP MFP Digital Sending Software Configuration Utility
To access the analog MFP fax settings by using the DSS configuration utility, perform the following
steps.
1. Start the utility (on the computer or  server) to open the main screen.
2. Select the product and click the  Configure MFP button on the main screen, and then click the
Send to Fax tab to open the Fax Settings screen.
3. To enable the fax capabilities on the product, select the  Enable Fax Send option. To access
Analog-fax settings, select  Internal Modem in the Fax Send Method  drop-down list. On the
Common Job Settings tab, make any changes to the settings and click the  Apply button to
accept the settings. Select the  Internal Modem tab to set additional fax settings.
In addition to configuring a single product, you can also configure multiple devices. For more
information about the HP MFP Digital Sending Software Configuration Utility, see the  HP MFP Digital
Sending Software User Guide  or the HP MFP Digital Sending Software Support Guide .
NOTE:Depending on the capabilities and settings of yo ur fax method, some of these options might
not be available or configurable.
Send fax settings
Fax send setup
Use the  Fax Send Setup  menu to configure the following features:
● Fax Setup Wizard
● Fax Dialing Settings
● General Fax Send Settings
● Billing Codes
Fax Setup Wizard The Fax Setup Wizard guides you through a step-by- step procedure to configure fax settings that are
required to use the fax feature. If the settings  are not configured, the fax feature is disabled.
The first time the product is turned on with a fa x accessory installed, access the fax setup wizard by
following these steps:
1. From the Home screen, touch the  Initial Setup button.
2. Touch the  Fax Setup Wizard  menu.
3. Follow the steps in the Fax Setup Wizard  to configure the required settings.
4. When the Fax Setup Wizard finishes, the option to hide the  Initial Setup button appears on the
Home screen.
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							Access the Fax Setup Wizard after initial setup through the control panel by following these steps:
1. From the Home screen, scroll to and touch the  Administration button.
2. Open the following menus:
●Fax Settings
● Fax Send Settings
● Fax Send Setup
● Fax Setup Wizard
Follow these steps to configure the required fax settings using the Fax Setup Wizard: 1.Touch your country/region on the first screen of the Fax Setup Wizard and then touch the  Next
button.
2. Touch the date and time boxes to enter the date/time, and then touch the  Next button.
3. Touch the  Company Name  and Fax Number  boxes to enter your company name and fax number,
and then touch the  Next button.
4. Touch the  Dialing Prefix  box to enter your dialing prefix, if required, and then touch the  Next
button.
5. Confirm your fax configuration settings on the final screen of the Fax Setup Wizard. Touch the
Finish  button to complete the Fax Setup Wizard.
-or-
Touch the  Back button to move back through the Fax Se tup Wizard screens and make changes to
your configuration entries.
NOTE: The settings configured using the Fax Setup Wiza rd on the control panel override any settings
made in the embedded Web server.
NOTE: If the Fax Setup  menu settings does not appear in  the menu listing, LAN fax might be
enabled. When LAN fax is enabled, the analog fax  accessory is disabled and the fax menu does not
display. Only one fax feature, either LAN fax, analog  fax or internet fax, can be enabled at a time. The
fax icon displays for either fax feature. If you wish  to use analog fax when LAN fax is enabled, use the
HP MFP Digital Sending Software Configuration Utility to disable LAN fax.
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							Fax dialing settings
Set the fax dial volumeUse the Fax Dial Volume  setting to control the products dialing volume level when sending faxes.
1. From the Home screen, scroll to and touch the  Administration button.
2. Open the following menus:
●Fax Settings
● Fax Send Settings
● Fax Send Setup
● Fax Dialing Settings
3. Touch the  Fax Dial Volume  drop-down menu and select one of the following settings:
● Off
● Low
 (default)
● High
4. Touch the  Save button to save the fax volume setting.
Set the dialing mode The dialing mode setting sets the type of dialing that  is used: either tone (touch-tone phones) or pulse
(rotary-dial phones).
To set the dialing mode, perform the following steps.
1. From the Home screen, scroll to and touch the  Administration button.
2. Open the following menus:
●Fax Settings
● Fax Send Settings
● Fax Send Setup
● Fax Dialing Settings
3. Touch the  Dialing Mode  drop down menu and select either the  Tone option (default) or  Pulse
option to set the fax dialing mode.
4. Touch the  Save button.
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							Set fax send speedThe fax send speed setting sets the modem bit rate  (measured in bits per second) of the analog fax
modem while sending a fax.
1. From the Home screen, scroll to and touch the  Administration button.
2. Open the following menus:
●Fax Settings
● Fax Send Settings
● Fax Send Setup
● Fax Dialing Settings
3. Touch the drop down menu under the  Fax Send Speed heading and then touch one of the
following:
● Fast
 (default) — 33600 bps (bits per second)
● Medium
 — 14400 bps
● Slow
 — 9600 bps
4. Touch the  Save button.
Set the redial interval The redial interval setting selects the number of minu tes between retries if the number dialed is busy or
not answering.
NOTE: You might observe a redial message on the control panel when both the  Redial-on-Busy
and  Redial-on-No-Answer  settings are set to off. This occurs when the fax accessory dials a
number, establishes a connection, and then loses the  connection. As a result of this error condition, the
fax accessory performs two automatic redial attempts  regardless of the redial settings (the first one at
26,400 bps and, if that fails, a second one at 14,400 bps). During this redial operation, a message
appears on the control panel to indicate that a redial is in progress.
1. From the Home screen, scroll to and touch the  Administration button.
2. Open the following menus:
●Fax Settings
● Fax Send Settings
● Fax Send Setup
● Fax Dialing Settings
3. Touch the  Redial Interval  text box to display the keypad.
4. Enter the value (1-5, default is 5) and touch the  OK button.
5. Touch the  Save button.
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							Set redial on errorThe Redial on error  feature sets the number of times a fax nu mber will be redialed when an error occurs
during a fax transmission.
1. From the Home screen, scroll to and touch the  Administration button.
2. Open the following menus:
●Fax Settings
● Fax Send Settings
● Fax Send Setup
● Fax Dialing Settings
3. Touch the  Redial on error  box to open the keypad.
4. Enter a value (0-9, default is 2) and then touch the  OK button.
5. Touch the  Save button.
Set redial-on-busy The redial-on-busy setting selects the number of ti mes (0 through 9) the fax accessory redials a number
when the number is busy. The interval between retries is set by the  Redial Interval setting.
1. From the Home screen, scroll to and touch the  Administration button.
2. Open the following menus:
●Fax Settings
● Fax Send Settings
● Fax Send Setup
● Fax Dialing Settings
3. Touch the  Redial On Busy  text box to display the keypad.
4. Enter a value (0-9, default is 3) and then touch the  OK button.
5. Touch the  Save button.
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							Set redial-on-no-answerThe redial-on-no-answer setting selects the number  of times the fax accessory redials if the number
dialed does not answer. The number of retries is either 0 to 1 (used in the U.S.) or 0 to 2, depending
on the country/region setting. The interval betwee n retries is set by the redial interval setting.
1. From the Home screen, scroll to and touch the  Administration button.
2. Open the following menus:
●Fax Settings
● Fax Send Settings
● Fax Send Setup
● Fax Dialing Settings
3. Touch the  Redial On No Answer  text box to display the keypad.
4. Enter a value (0-2, default is 0) and then touch the  OK button.
5. Touch the  Save button.
Set the dial tone detection The detect dial tone setting determines whether th e fax checks for a dial tone before sending a fax.
1. From the Home screen, scroll to and touch the  Administration button.
2. Open the following menus:
●Fax Settings
● Fax Send Settings
● Fax Send Setup
● Fax Dialing Settings
3. Touch the  Detect Dial Tone  setting; a checkmark appears next to the  Detect Dial Tone setting when
selected. The default setting is unchecked (disabled).
4. Touch the  Save button to enable dial tone detection.
Set a dialing prefix (if required) The dialing prefix setting allows you to enter a prefix  number (such as a 9 to access an outside line)
when dialing. This prefix number is automati cally added to all phone numbers when dialed.
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