HP Deskjet 2540 User Manual

6 Work with ink cartridges
This section contains the following topics:
●Check estimated ink levels
●Order ink supplies
●Choose right ink cartridges
●Replace ink cartridges
●Use single-cartridge mode
●Cartridge warranty information
●Tips for working with cartridges
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Check estimated ink levels
You can easily check the ink supply level to determine how soon you might need to replace an ink
cartridge. The ink supply level shows an estimate of the amount of ink remaining in the ink cartridges.
To check the ink levels
1.Depending on your operating system, do one of the following to open the printer software:
●Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on
the app bar, and then click the icon with the printer's name....

Order ink supplies
Before ordering cartridges, locate the correct cartridge number.
Locate the cartridge number on the printer
●The cartridge number is located inside the cartridge access door.
Locate the cartridge number in the printer software
1.Depending on your operating system, do one of the following to open the printer software:
●Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on
the app bar, and then click the icon with the printer's name.
●Windows 7,...

Choose right ink cartridges
HP recommends that you use original HP cartridges. Original HP cartridges are designed and tested
with HP printers to help you easily produce great results, time after time.
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Replace ink cartridges
To replace the ink cartridges
1.Check that power is on.
2.Load paper.
3.Remove the ink cartridge.
a.Open the cartridge access door and wait for the print carriage to move to the center of the
printer.
b.Press down to release the ink cartridge, then remove it from the slot.
4.Insert one new ink cartridge.
a.Remove the ink cartridge from the packaging.
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b.Remove the plastic tape using the pink pull tab.
c.Slide the ink cartridge into slot until it clicks into place.
d.Close the cartridge access door.
NOTE:The HP printer software prompts you to align the ink cartridges when you print a
document after installing the new ink cartridge.
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Use single-cartridge mode
Use the single-cartridge mode to operate the HP Deskjet 2540 series with only one ink cartridge. The
single-cartridge mode is initiated when an ink cartridge is removed from the ink cartridge carriage.
During single-cartridge mode, the printer can copy documents, copy photos, and print jobs from the
computer.
NOTE:When the HP Deskjet 2540 series operates in single-cartridge mode, a message is
displayed on screen. If the message is displayed and two ink cartridges are installed...

Cartridge warranty information
The HP cartridge warranty is applicable when the cartridge is used in its designated HP printing
device. This warranty does not cover HP ink cartridges that have been refilled, remanufactured,
refurbished, misused, or tampered with.
During the warranty period, the cartridge is covered as long as the HP ink is not depleted and the end
of warranty date has not been reached. The end of warranty date, in YYYY/MM/DD format, may be
found on the cartridge as indicated:
For a copy...

Tips for working with cartridges
Use the following tips to work with cartridges:
●To protect the cartridges from drying out, always turn the printer off using the On button, and
wait until the On button light goes out.
●Do not open or untape cartridges until you are ready to install them. Leaving tape on the
cartridges reduces ink evaporation.
●Insert the cartridges into the correct slots. Match the color and icon of each cartridge to the color
and icon for each slot. Make sure the cartridges snap into...

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