HP Deskjet 2540 User Manual

							6 Work with ink cartridges
This section contains the following topics:
●Check estimated ink levels
●Order ink supplies
●Choose right ink cartridges
●Replace ink cartridges
●Use single-cartridge mode
●Cartridge warranty information
●Tips for working with cartridges
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							Check estimated ink levels
You can easily check the ink supply level to determine how soon you might need to replace an ink
cartridge. The ink supply level shows an estimate of the amount of ink remaining in the ink cartridges.
To check the ink levels
1.Depending on your operating system, do one of the following to open the printer software:
●Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on
the app bar, and then click the icon with the printer's name.
●Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start,
select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet
2540 series.
2.In the printer software, click Estimated Ink Levels.
NOTE:If you have installed a refilled or remanufactured ink cartridge, or an ink cartridge that has
been used in another printer, the ink level indicator might be inaccurate or unavailable.
NOTE:Ink level warnings and indicators provide estimates for planning purposes only. When you
receive a low-ink warning message, consider having a replacement ink cartridge available to avoid
possible printing delays. You do not have to replace the ink cartridges until the print quality is
unacceptable.
NOTE:Ink from the ink cartridges is used in the printing process in a number of different ways,
including in the initialization process, which prepares the printer and cartridges for printing, and in
printhead servicing, which keeps print nozzles clear and ink flowing smoothly. In addition, some
residual ink is left in the ink cartridge after it is used. For more information, see www.hp.com/go/
inkusage.
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							Order ink supplies
Before ordering cartridges, locate the correct cartridge number.
Locate the cartridge number on the printer
●The cartridge number is located inside the cartridge access door.
Locate the cartridge number in the printer software
1.Depending on your operating system, do one of the following to open the printer software:
●Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on
the app bar, and then click the icon with the printer's name.
●Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start,
select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet
2540 series.
2.In the printer software, click Shop, and then click Shop For Supplies Online.
The correct cartridge number appears when you use this link.
To order original HP supplies for the HP Deskjet 2540 series, go to www.hp.com/buy/supplies. If
prompted, choose your country/region, follow the prompts to select your product, and then click one
of the shopping links on the page.
NOTE:Ordering ink cartridges online is not supported in all countries/regions. If it is not available in
your country/region, you may still view supplies information and print a list for reference when
shopping at a local HP reseller.
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							Choose right ink cartridges
HP recommends that you use original HP cartridges. Original HP cartridges are designed and tested
with HP printers to help you easily produce great results, time after time.
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							Replace ink cartridges
To replace the ink cartridges
1.Check that power is on.
2.Load paper.
3.Remove the ink cartridge.
a.Open the cartridge access door and wait for the print carriage to move to the center of the
printer.
b.Press down to release the ink cartridge, then remove it from the slot.
4.Insert one new ink cartridge.
a.Remove the ink cartridge from the packaging.
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							b.Remove the plastic tape using the pink pull tab.
c.Slide the ink cartridge into slot until it clicks into place.
d.Close the cartridge access door.
NOTE:The HP printer software prompts you to align the ink cartridges when you print a
document after installing the new ink cartridge.
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							Use single-cartridge mode
Use the single-cartridge mode to operate the HP Deskjet 2540 series with only one ink cartridge. The
single-cartridge mode is initiated when an ink cartridge is removed from the ink cartridge carriage.
During single-cartridge mode, the printer can copy documents, copy photos, and print jobs from the
computer.
NOTE:When the HP Deskjet 2540 series operates in single-cartridge mode, a message is
displayed on screen. If the message is displayed and two ink cartridges are installed in the printer,
verify that the protective piece of plastic tape has been removed from each ink cartridge. When the
plastic tape covers the ink cartridge contacts, the printer cannot detect that the ink cartridge is
installed.
Exit single-cartridge mode
●Install both the black and tri-color ink cartridges in the HP Deskjet 2540 series to exit single-
cartridge mode.
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							Cartridge warranty information
The HP cartridge warranty is applicable when the cartridge is used in its designated HP printing
device. This warranty does not cover HP ink cartridges that have been refilled, remanufactured,
refurbished, misused, or tampered with.
During the warranty period, the cartridge is covered as long as the HP ink is not depleted and the end
of warranty date has not been reached. The end of warranty date, in YYYY/MM/DD format, may be
found on the cartridge as indicated:
For a copy of the HP Limited Warranty Statement, see the printed documentation that came with the
printer.
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							Tips for working with cartridges
Use the following tips to work with cartridges:
●To protect the cartridges from drying out, always turn the printer off using the On button, and
wait until the On button light goes out.
●Do not open or untape cartridges until you are ready to install them. Leaving tape on the
cartridges reduces ink evaporation.
●Insert the cartridges into the correct slots. Match the color and icon of each cartridge to the color
and icon for each slot. Make sure the cartridges snap into place.
●Align the printer for best print quality. See Improve print quality on page 58 for more
information.
●When the Estimated Ink Levels screen shows one or both cartridges in a low state, consider
getting replacement cartridges to avoid possible printing delays. You do not need to replace the
cartridges until print quality becomes unacceptable. See Replace ink cartridges on page 41 for
more information.
●If you remove a cartridge from the printer for any reason, try to replace it again as soon as
possible. Outside of the printer, if unprotected, cartridges begin to dry out.
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