HP Deskjet 2540 User Manual

							7 Connectivity
●Wi-Fi Protected Setup (WPS – requires WPS router)
●Traditional wireless connection (requires router)
●USB connection (non-network connection)
●Change from a USB connection to a wireless network
●Connect wirelessly to the printer without a router
●Tips for setting up and using a networked printer
●Advanced printer management tools (for networked printers)
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							Wi-Fi Protected Setup (WPS – requires WPS router)
These instructions are for customers who have already set up and installed the printer software. For
the first time installation refer to the setup instructions that came with the printer.
To connect the HP Deskjet 2540 series to a wireless network using WPS, you will need the following:
●A wireless 802.11b/g/n network that includes a WPS-enabled wireless router or access point.
NOTE:The HP Deskjet 2540 series only supports connections using 2.4GHz.
●A desktop computer or laptop is with either wireless networking support, or a network interface
card (NIC). The computer must be connected to the wireless network that you intend to install
the HP Deskjet 2540 series on.
NOTE:If you have a WPS router with a WPS push button, follow the Push Button method. If you
are not certain your router has a push button, follow the Wireless Settings Menu method.
Push Button Configuration (PBC) method
1.Press and hold the Wireless button on the printer for more than 3 seconds to start WPS push
mode. The Wireless status light starts blinking.
2.Press the WPS button on your router.
NOTE:The product begins a timer for approximately two minutes while a wireless connection is
established.
PIN method
1.Press the Wireless button and Start Copy Black button at the same time to print the network
configuration page, and then locate a WPS PIN.
The WPS PIN is printed at the top of the printed information page.
2.Press and hold the Wireless button from the printer control panel for more than 3 seconds. The
Wireless status light starts blinking.
3.Open the configuration utility or software for the wireless router or wireless access point, and
then enter the WPS PIN.
NOTE:For more information about using the configuration utility, see the documentation
provided with the router or wireless access point.
Wait for about 2 minutes. If the printer connects successfully, the wireless light stops blinking but
remains lit.
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							Traditional wireless connection (requires router)
To connect the HP Deskjet 2540 series to an integrated wireless WLAN 802.11 network, you will
need the following:
●A wireless 802.11b/g/n network that includes a wireless router or access point.
NOTE:The HP Deskjet 2540 series only supports connections using 2.4GHz.
●A desktop computer or laptop with either wireless networking support, or a network interface
card (NIC). The computer must be connected to the wireless network that you intend to install
the HP Deskjet 2540 series on.
●Network name (SSID).
●WEP key or WPA Passphrase (if needed).
To connect the printer
1.Insert the printer software CD in the computer CD-ROM drive.
NOTE:Do not connect the USB cable to the printer until you are prompted to do so.
2.Follow the on-screen instructions.
When you are prompted, connect the product to the computer by selecting Wireless in the
Connection Options screen. Follow the on-screen prompts to enter your wireless network
settings. The printer will attempt to connect to the network. If the connection fails, follow the
prompts to correct the problem, and then try again.
3.When the setup is finished, you will be prompted to disconnect the USB cable and test the
wireless network connection. Once the printer connects successfully to the network, you will not
need USB cable when installing the printer on the subsequent computers. Instead, the printer
name will appear in the network list and you can select it directly.
Connect a new printer
If you have not connected the printer to your computer, or you want to connect another new printer of
the same model to your computer, you can use the Connect a new printer function to set up the
connection.
NOTE:Use this method if you have already installed the printer software.
1.Depending on your operating system, do one of the following:
●Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on
the app bar.
●Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start,
select All Programs, click HP, click HP Deskjet 2540 series.
2.Click Printer Setup & Software.
3.Select Connect a new printer. Follow the on-screen instructions.
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							Change network settings
This method is available if you have already installed the printer software.
NOTE:This method requires a USB cable. Do not connect the USB cable until prompted to do so.
1.Depending on your operating system, do one of the following:
●Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on
the app bar.
●Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start,
select All Programs, click HP, click HP Deskjet 2540 series.
2.Click Printer Setup & Software.
3.Select Reconfigure Wireless Settings. Follow the on-screen instructions.
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							USB connection (non-network connection)
The HP Deskjet 2540 series supports a rear USB 2.0 High Speed port for connection to a computer.
To connect the printer with the USB cable
1.Insert the printer software CD in the computer CD-ROM drive.
NOTE:Do not connect the USB cable to the printer until you are prompted to do so.
2.Follow the on-screen instructions. When you are prompted, connect the printer to the computer
by selecting USB on the Connection Options screen.
3.Follow the on-screen instructions.
If the printer software has been installed, the printer will operate as a plug-and-play device. If the
software has not been installed, insert the CD that came with the printer and follow the on-screen
instructions.
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							Change from a USB connection to a wireless network
If you first set up your printer and installed the software with a USB cable, directly connecting the
printer to your computer, you can easily change to a wireless network connection. You will need a
wireless 802.11b/g/n network that includes a wireless router or access point.
NOTE:The HP Deskjet 2540 series only supports connections using 2.4GHz.
Before changing from a USB connection to a wireless network, make sure that:
●The printer is connected to your computer with the USB cable until you are prompted to
disconnect the cable.
●The computer is connected to the wireless network that you intend to install the printer on.
Change from a USB connection to a wireless network
1.Depending on your operating system, do one of the following:
●Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on
the app bar.
●Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start,
select All Programs, click HP, click HP Deskjet 2540 series.
2.Click Printer Setup & Software.
3.Select Convert a USB connected printer to wireless. Follow the on-screen instructions.
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							Connect wirelessly to the printer without a router
HP wireless direct allows your wireless devices such as computers, smart phones, tablet, and other
wireless, to connect to your printer directly through the wireless network, using the process you
currently use to connect your wireless device to new wireless networks and hotspots. With HP
wireless direct, you can print directly to the printer wirelessly, without a wireless router, from your
wireless enabled devices.
To connect wirelessly to the printer without a router, press the Wireless Direct button from the printer
control panel. If this is the first time you turn on HP wireless direct, a How to Connect information
page will be printed out. Follow the instructures on the printed information page.
NOTE:HP wireless direct with security is enabled by default when you turn it on. The HP wireless
direct password can be found by printing the information page.
NOTE:The information page may not be available in all languages. It only can be printed
automatically when you first enable HP wireless direct.
To print the information page, press and hold the Wireless Direct button for more than 3 seconds.
If HP wireless direct is turned on, the Wireless Direct status light is solid on.
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							Tips for setting up and using a networked printer
Use the following tips to set up and use a networked printer:
●When setting up the wireless networked printer, make sure your wireless router or access point
is powered on. The printer searches for wireless routers, then lists the detected network names
on the computer.
●If your computer is connected to a Virtual Private Network (VPN), you need to disconnect from
the VPN before you can access any other device on your network, including the printer.
●Learn how to find your network security settings. Click here to go online for more information.
●Learn about other troubleshooting tips. Click here to go online for more information.
●Learn about the HP Print and Scan Doctor. Click here to go online for more information.
●Learn how to change from a USB to wireless connection. Click here to go online for more
information.
●Learn how to work with your firewall and antivirus programs during printer setup. Click here to go
online for more information.
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							Advanced printer management tools (for networked printers)
When the printer is connected to a network, you can use the EWS to view status information, change
settings, and manage the printer from your computer.
NOTE:To view or change some settings, you might need a password.
You can open and use the EWS without being connected to the Internet. However, some features are
not available.
●To open the embedded web server
●About cookies
To open the embedded web server
You can access the EWS through either the network, the printer software, or HP wireless direct.
Open the embedded web server through network
NOTE:The printer must be on a network and must have an IP address. The IP address for the
printer can be found by printing a network configuration page.
●In a supported Web browser on your computer, type the IP address or hostname that has been
assigned to the printer.
For example, if the IP address is 192.168.0.12, type the following address into a Web browser:
http://192.168.0.12.
Open the embedded web server from printer software
1.Depending on your operating system, do one of the following to open the printer software:
●Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on
the app bar, and then click the icon with the printer's name.
●Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start,
select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet
2540 series.
2.Click Print & Scan, and then click Printer Home Page (EWS).
Open the embedded web server through HP wireless direct
1.From the printer control panel, press the Wireless Direct button to turn on HP wireless direct. For
more information, see Connect wirelessly to the printer without a router on page 53.
2.From your wireless computer, turn wireless on, search for and connect to the HP wireless direct
name, for example: HP-Print-**-Deskjet 2540 series. If you have HP wireless direct security on,
enter the HP wireless direct password when prompted.
3.In a supported Web browser on your computer, type the following address: http://192.168.223.1.
About cookies
The embedded Web server (EWS) places very small text files (cookies) on your hard drive when you
are browsing. These files let the EWS recognize your computer the next time you visit. For example,
if you have configured the EWS language, a cookie helps remember which language you have
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							selected so that the next time you access the EWS, the pages are displayed in that language.
Though some cookies are cleared at the end of each session (such as the cookie that stores the
selected language), others (such as the cookie that stores customer-specific preferences) are stored
on the computer until you clear them manually.
You can configure your browser to accept all cookies, or you can configure it to alert you every time a
cookie is offered, which allows you to decide which cookies to accept or refuse. You can also use
your browser to remove unwanted cookies.
NOTE:Depending on your printer, if you disable cookies, you also disable one or more of the
following features:
●Starting where you left the application (especially useful when using setup wizards)
●Remembering the EWS browser language setting
●Personalizing the EWS Home page
For information about how to change your privacy and cookie settings and how to view or delete
cookies, see the documentation available with your Web browser.
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