HP Deskjet 2540 User Manual

							Status lights
When the printert is turned on, the On button light will be lit. When the printer is processing a job, the
On button light will be blinking. Additional blinking lights signal errors that you can resolve. See below
to learn about blinking lights and what to do.
Light behavior Cause and Solution
Attention light is blinking.●Output tray closed when printing is attempted.
Open the output tray.
●Scanner is not working.
Turn off and turn on the printer.
If the problem persists, contact HP. The printer still prints
even if the scanner is not working.
Attention light and both cartridge lights are blinking.●Cartridge access door is open.
Close the cartridge access door. For more information,
see Prepare trays on page 70.
●Cartridge access door is open and one or more ink
cartridges are in error state.
Remove and reinsert the ink cartridges and then closethe cartridge access door.
●Cartridge carriage inside the printer has stalled.
Open the cartridge access door and make sure the
carriage is not obstructed. Move the carriage to the
right, close the cartridge access door, and then press
any button, except Cancel, to resume. See Clear printcarriage on page 68 for more information.
Both cartridge lights are blinking.Both cartridges are missing, do not have the tape removed,
may be very low on ink, or defective.
●Install missing cartridges, remove the pink tape from thecartridges, or replace the defective cartridges. For more
information, see Replace ink cartridges on page 41.
●If the print quality is poor, consider replacing the inkcartridge. For more information, see Replace ink
cartridges on page 41.
●Determine if ink cartridges are defective. For moreinformation, see Identify a defective cartridge
on page 69.
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							Light behavior Cause and Solution
One cartridge light is blinking.Blinking cartridge light indicates that corresponding cartridge
has a problem. Cartridge may be improperly installed,incompatible, or very low on ink.
●If you see a message on your computer screen, refer to
the message for more information about the problem.
●If there is no message on your computer screen, try
removing and reinserting the ink cartridge.
●Confirm that you are using the correct HP ink cartridgefor your printer.
●If the print quality is poor, consider replacing the ink
cartridge. For more information, see Replace inkcartridges on page 41.
The media error indicator and Attention light are blinking.●There is no paper, or paper is not feeding.
Load paper, then press any button, except Cancel, toresume printing. For more information, see Load media
on page 24.
●There is a paper jam.
Clear a paper jam. Load paper, then press any button,
except Cancel, to resume printing. For more informationabout how to clear a paper jam, see Clear paper jam
on page 62.
Both cartridge lights are solid on.Both cartridges are low on ink and will need to be replaced
soon.
●Continue to print using the remaining ink cartridges.Also, the quality of printed documents might be
affected.
●If the print quality is poor, consider replacing the inkcartridges. For more information, see Replace ink
cartridges on page 41.
One cartridge light is solid on.●One corresponding cartridge is low on ink and will need
to be replaced soon.
◦Continue to print using the remaining ink cartridge.Also, the quality of printed documents might be
affected.
◦If the print quality is poor, consider replacing theink cartridge. For more information, see Replace
ink cartridges on page 41.
●One corresponding cartridge still has the tape on, ismissing, or is counterfeit.
◦Install the ink cartridge, or remove the pink tape
from the ink cartridge, or replace the defective ink
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							Light behavior Cause and Solution
cartridge. For more information, see Replace ink
cartridges on page 41.
◦Determine if the ink cartridge is defective. Formore information, see Identify a defective cartridge
on page 69.
◦If the ink cartridge is counterfeit, replace the
corresponding ink cartridge with an original HP ink
cartridge, or press any button, except the Cancel
button, to resume printing.
On button light, Wireless status light, Wireless Direct statuslight, letter “E”, the media error indicator, the wireless
strength indicator, Attention light, and both cartridge lights
are blinking.
The printer is in an error state.
To exist the error state, reset the printer.
1.Turn printer off.
2.Unplug the power cord.
3.Wait a minute, plug power cord back in.
4.Turn on the printer.
If the problem persists, contact HP.
Wireless status light is blinking and the signal bar is cycling.●The printer is establishing a wireless network
connection.
●WPS is in progress.
Wireless status light is blinking and the wireless strengthindicator is solid on.There is no wireless signal.
●Make sure your wireless router or access point ispowered on.
●Move the printer closer to the wireless router.
Wireless status light and the wireless strength indicator are
blinking.
The printer has a problem establishing the wireless network,
an error occurs or overlap session is detected when using
WPS.
Turn off wireless by pressing the Wireless button to clear the
error.
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							Auto-Off
Auto-Off is automatically enabled by default when you turn on the printer. When Auto-Off is enabled,
the printer will automatically turn off after 2 hours of inactivity to help reduce energy use. Auto-Off
turns the printer off completely, so you must use the On button to turn the printer back on. For printer
models with wireless or Ethernet network capability, Auto-Off is automatically disabled when the
printer establishes a wireless or Ethernet network connection. Even when Auto-Off is disabled, the
printer enters Sleep mode after 5 minutes of inactivity to help reduce energy use.
You can change the Auto-Off setting from the printer software.
To change Auto-Off setting
1.Depending on your operating system, do one of the following to open the printer software:
●Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on
the app bar, and then click the icon with the printer's name.
●Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start,
select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet
2540 series.
2.In the printer software, select Print & scan, and then select Maintain Your Printer to access the
printer toolbox.
3.In the printer toolbox, click Advanced Settings, and then follow the on-screen instructions.
Once you change the setting, the printer maintains the setting that you choose.
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							3Print
This section contains the following topics:
●Print documents
●Print photos
●Print envelopes
●Print with HP wireless direct
●Print using the maximum dpi
●Tips for print success
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							Print documents
Load paper
1.Make sure the output tray is open.
2.Make sure you have paper loaded in the input tray.
To print a document
1.From your software, click the Print button.
2.Make sure your printer is selected.
3.Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties, Options, Printer
Setup, Printer Properties, Printer, or Preferences.
4.Select the appropriate options.
●On the Layout tab, select Portrait or Landscape orientation.
●On the Paper/Quality tab of the print driver, select the appropriate paper type and print
quality from the Media drop-down list.
●Click Advanced to select the appropriate paper size from the Paper Size drop-down list.
5.Click OK to close the Properties dialog box.
6.Click Print or OK to begin printing.
To print on both sides of the page
1.From your software, click the Print button.
2.Make sure your printer is selected.
3.Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties, Options, Printer
Setup, Printer Properties, Printer, or Preferences.
4.Select the appropriate options.
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							●On the Layout tab, select Portrait or Landscape orientation.
●On the Paper/Quality tab, select the appropriate paper type and print quality from the Media
drop-down list.
●Click Advanced to select the appropriate paper size from the Paper Size drop-down list.
5.On the Layout tab, select an appropriate option from the Print on Both Sides Manually drop-
down list.
6.Click OK to print.
7.After the even numbered pages of the document have been printed, remove the document from
the output tray.
8.Follow the on-screen instructions, reload the paper in the input tray with the blank side up and
top of page down, and then click Continue.
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							Print photos
Load photo paper
1.Make sure the output tray is open.
2.Remove all paper from the input tray, and then load the photo paper with side to be printed on
facing up.
To print a photo on photo paper
1.On the File menu in your software, click Print.
2.Make sure your printer is selected.
3.Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties, Options, Printer
Setup, Printer Properties, Printer, or Preferences.
4.Select the appropriate options.
●On the Layout tab, select Portrait or Landscape orientation.
●On the Paper/Quality tab of the print driver, select the appropriate paper type and print
quality from the Media drop-down list.
●Click Advanced to select the appropriate paper size from the Paper Size drop-down list.
NOTE:For maximum dpi resolution, go to the Paper/Quality tab and select Photo Paper, Best
Quality from the Media drop-down list. Then go to the Advanced tab and select Yes from the
Print in Max DPI drop-down list. If you want to print Max DPI in grayscale, select High Quality
Grayscale from the Print in Grayscale drop-down list.
5.Click OK to return to the Properties dialog box.
6.Click OK, and then click Print or OK in the Print dialog box.
NOTE:After the printing is finished, remove unused photo paper from the input tray. Store the photo
paper so it does not start to curl, which could reduce the quality of your printout.
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							Print envelopes
You can load one or more envelopes into the input tray of the HP Deskjet 2540 series. Do not use
shiny or embossed envelopes or envelopes that have clasps or windows.
NOTE:For specific details on how to format text for printing on envelopes, consult the help files in
your word application.
Load envelopes
1.Make sure the output tray is open.
2.Slide the paper-width guide all the way to the left.
3.Place the envelopes in the right side of the tray. The side to be printed on should face up.
4.Push the envelopes into the printer until they stop.
5.Slide the paper-width guide firmly against the edge of the envelopes.
To print an envelope
1.On the File menu in your software, click Print.
2.Make sure your printer is selected.
3.Click the button that opens the Properties dialog box.
Depending on your software application, this button might be called Properties, Options, Printer
Setup, Printer Properties, Printer, or Preferences.
4.Select the appropriate options.
●On the Layout tab, select Portrait or Landscape orientation.
●On the Paper/Quality tab of the print driver, select the appropriate paper type and print
quality from the Media drop-down list.
●Click Advanced to select the appropriate paper size from the Paper Size drop-down list.
5.Click OK, and then click Print or OK in the Print dialog box.
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							Print with HP wireless direct
With HP wireless direct, you can print wirelessly from a computer, smart phone, tablet, or other
wireless-capable device—without connecting to an existing wireless network.
When using HP wireless direct, note the following guidelines:
●Make sure your computer or mobile device has the necessary software:
If you are using a computer, make sure you have installed the printer software provided with the
printer.
●If you are using a mobile device, make sure you have installed a compatible printing app. For
more information about mobile printing, visit www.hp.com/global/us/en/eprint/
mobile_printing_apps.html.
●Make sure HP wireless direct is turned on in the printer and, if necessary, security is enabled.
For more information, see Connect wirelessly to the printer without a router on page 53.
●Up to five computers and mobile devices can use the same HP wireless direct connection.
●HP wireless direct can be used while the printer is also connected to a computer using USB
cable or to a network using a wireless connection.
●HP wireless direct cannot be used to connect a computer, mobile device, or printer to the
Internet.
 Click here to go online for more information.
NOTE:At this time, these websites might not be available in all languages.
This section contains the following topics:
●Print from a wireless-capable mobile device
●Print from a wireless-capable computer
Print from a wireless-capable mobile device
Make sure you have installed a compatible printing app on your mobile device. For more information,
visit www.hp.com/global/us/en/eprint/mobile_printing_apps.html.
1.Make sure you have turned on HP wireless direct on the printer. For more information, see
Connect wirelessly to the printer without a router on page 53.
2.Turn on the Wi-Fi connection on your mobile device. For more information, see the
documentation provided with the mobile device.
NOTE:If your mobile device does not support Wi-Fi, you are not able to use HP wireless
direct.
3.From the mobile device, connect to a new network. Use the process you normally use to
connect to a new wireless network or hotspot. Choose the HP wireless direct name from the list
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