HP Deskjet 2540 User Manual
Have a look at the manual HP Deskjet 2540 User Manual online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 1114 HP manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.
Table of contents 1 HP Deskjet 2540 series Help ............................................................................................................................ 1 2 Get to know the HP Deskjet 2540 series .......................................................................................................... 3 Printer parts .......................................................................................................................................... 4 Control panel features .......................................................................................................................... 5 Wireless settings .................................................................................................................................. 6 Status lights .......................................................................................................................................... 7 Auto-Off .............................................................................................................................................. 10 3 Print ................................................................................................................................................................. 11 Print documents ................................................................................................................................. 12 Print photos ........................................................................................................................................ 14 Print envelopes ................................................................................................................................... 15 Print with HP wireless direct ............................................................................................................... 16 Print using the maximum dpi .............................................................................................................. 18 Tips for print success ......................................................................................................................... 19 4 Paper basics ................................................................................................................................................... 21 Recommended papers for printing ..................................................................................................... 22 Load media ......................................................................................................................................... 24 5 Copy and scan ................................................................................................................................................ 29 Copy documents ................................................................................................................................ 30 Scan to a computer ............................................................................................................................ 32 Tips for copy success ......................................................................................................................... 34 Tips for scan success ......................................................................................................................... 35 6 Work with ink cartridges .................................................................................................................................. 37 Check estimated ink levels ................................................................................................................. 38 Order ink supplies .............................................................................................................................. 39 Choose right ink cartridges ................................................................................................................. 40 ENWWiii
Replace ink cartridges ........................................................................................................................ 41 Use single-cartridge mode ................................................................................................................. 43 Cartridge warranty information ........................................................................................................... 44 Tips for working with cartridges .......................................................................................................... 45 7 Connectivity .................................................................................................................................................... 47 Wi-Fi Protected Setup (WPS – requires WPS router) ........................................................................ 48 Traditional wireless connection (requires router) ............................................................................... 49 USB connection (non-network connection) ........................................................................................ 51 Change from a USB connection to a wireless network ...................................................................... 52 Connect wirelessly to the printer without a router .............................................................................. 53 Tips for setting up and using a networked printer .............................................................................. 54 Advanced printer management tools (for networked printers) ........................................................... 55 8 Solve a problem .............................................................................................................................................. 57 Improve print quality ........................................................................................................................... 58 Clear paper jam .................................................................................................................................. 62 Unable to print .................................................................................................................................... 65 Clear print carriage ............................................................................................................................. 68 Identify a defective cartridge .............................................................................................................. 69 Prepare trays ...................................................................................................................................... 70 Resolve copy and scan issues ........................................................................................................... 71 Printer failure ...................................................................................................................................... 72 Ink cartridge problem .......................................................................................................................... 73 Older generation cartridges ................................................................................................................ 75 Networking ......................................................................................................................................... 76 HP support ......................................................................................................................................... 77 Appendix A Technical information ..................................................................................................................... 79 Hewlett-Packard Company notices .................................................................................................... 80 Specifications ..................................................................................................................................... 81 Environmental product stewardship program ..................................................................................... 84 Regulatory notices .............................................................................................................................. 88 Index ................................................................................................................................................................... 97 ivENWW
1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ●Printer parts on page 4 ●Control panel features on page 5 ●Load media on page 24 ●Copy documents on page 30 ●Scan to a computer on page 32 ●Print on page 11 ●Replace ink cartridges on page 41 ●Clear paper jam on page 62 ●Check estimated ink levels on page 38 ENWW1
2 Get to know the HP Deskjet 2540 series ●Printer parts ●Control panel features ●Wireless settings ●Status lights ●Auto-Off ENWW3
Printer parts 1Input tray 2Input tray guard 3Cartridges 4Lid 5Lid-backing 6Paper-width guide for the input tray 7Control panel 8Cartridge access door 9Output tray 10Output tray extender (also referred to as the tray extender) 11Scanner glass 12Rear USB port 13Power connection. 4 Chapter 2 Get to know the HP Deskjet 2540 series ENWW
Control panel features FeatureDescription 1On button: Turns the printer on or off. When the printer is off, a minimal amount of power isstill used. To completely remove power, turn off the printer, then unplug the power cord. 2Cancel button: Stops the current operation. 3Wireless status light and button: Blue light indicates a wireless connection. Press the button to turn on or off the printer wireless capabilities. Press and hold the button for more than 3seconds until light blinks to start Wi-Fi Protected Setup (WPS) push button mode. 4Wireless Direct status light and button: White light indicates the status of HP wireless direct.Press the button to turn on or off HP wireless direct. 5Start Copy Black button: Starts a black-and-white copy job. Acts as a resume button afterresolving print problems. 6Start Copy Color button: Starts a color copy job. Acts as a resume button after resolving printproblems. 7Attention light: Indicates that there is a paper jam, the printer is out of paper, or some eventthat requires your attention. 8Cartridge lights: Indicates low ink or ink cartridge problems. 9Control panel display: Indicates the number of copies, media error, and wireless status. ENWWControl panel features 5
Wireless settings Press the Wireless button to turn on the printer wireless capabilities. ●If the printer has an active connection to a wireless network, the wireless light will be on solid blue. In the mean time, the printer display will show the wireless icon and signal bar. ●If wireless is turned off, the wireless light will be off. ●If wireless is enabled (wireless radio on) and you do not have a wireless connection, the wireless light will be blinking. In the mean time, the display screen shows the wireless strength indicator. How do I? Instructions Print network configuration page. The network configuration page will display the network status, hostname, network name, and more. Press the Wireless button and the Start Copy Black button from the printer control panel at the same time. Print wireless network test report. The wireless network test report will display the diagnostics results for the status of the wireless network, wireless signalstrength, detected networks, and more. Press the Wireless button and the Start Copy Black button from the printer control panel at the same time. Restore network settings to default settings. Press the Wireless button and the Cancel button from the printer control panel at the same time, and then hold them for 5 seconds. Turn wireless on or off. Press the Wireless button from the printer control panel. Establish a WPS connection.Wi-Fi Protected Setup (WPS – requires WPS router) on page 48 6 Chapter 2 Get to know the HP Deskjet 2540 series ENWW