HP Color LaserJet Enterprise CM4540f MFP User Manual

							Control-panel help
The product has a built-in Help system that explains how to use each screen. To open the Help system,
touch the Help button 
 in the upper-right corner of the screen.
For some screens, the Help opens to a global menu  where you can search for specific topics. You can
browse through the menu structure by touching the buttons in the menu.
For screens that contain settings for individual jobs,  the Help opens to a topic that explains the options
for that screen.
If the product alerts you of an error or warning, touch the error 
 or warning  button to open a
message that describes the problem. The message also  contains instructions to help solve the problem.
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							Touchscreen navigation
The home screen provides access to the product features, and it indicates the current status of the
product.
NOTE:HP regularly updates features that are availabl e in the product firmware. To take advantage
of the most current features, update the produc t firmware. To download the most recent firmware
upgrade, go to 
www.hp.com/go/cljcm4540mfp_firmware .
NOTE:Depending on how the product has been configured, the features that appear on the home
screen can vary.
HP LaserJet  
DDMMYYYY 00.00 AM
2345
6
789
1
1 Features Depending on how the product is configured, the features that appear in this area can include
any of the following items:
● Copy
● Fax
● E-mail
● Save to Network Folder
● Save to USB
● Save to Device Memory
● Open from USB
● Open from Device Memory
● Quick Sets
● Job Status
● Supplies
● Trays
● Administration
● Device Maintenance
2 Product status The status line provides information about the overall product status.
3 Copy type Shows whether copies are color.
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							4 Copy countThe copy count box indicates the number of copies that the product is set to make.
5 Help button Touch the Help button to open the embedded help system.
6 Scroll bar Touch the up or down arrows on the scroll bar to see the complete list of available features.
7 Sign In  or Sign Out Touch the Sign In button to access secured features.
Touch the  Sign Out button to sign out of the product if you have signed in for access to
secured features. After you sign out, the product restores all options to the default settings.
8 Network Address Touch the Network Address  button to find information about the network connection.
NOTE: Depending on the product configuration, this button might not appear.
9 Date and time The current date and time appear here. You can select the format that the product uses to
show the date and time, for example 12-hour format or 24-hour format.
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							Buttons on the touchscreen
The status line on the touchscreen provides information about the product status. Various buttons can
appear in this area. The following table describes each button.
Home button . Touch the home button to go to the Home screen from any other screen.
Start button. Touch the  Start button to begin the action for the feature that you are using. 
NOTE: The name of this button changes for each feature. For example, in the  Copy feature, the button
is named  Start Copy .
Stop button . If the product is processing a print or fax job, the  Stop button appears instead of the  Start
button. Touch the  Stop button to halt the current job. The product prompts you to cancel the job or to
resume it.
Warning button . The warning button appears when the product has a problem but can continue
functioning. Touch the warning button to see a message that describes the problem. The message also
has instructions for solving the problem.
Help button. Touch the help button to open the built-in online Help system.
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							2 Control panel menus
●Control panel menus
●
Administration menu
●
Device Maintenance menu
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							Control panel menus
The product has many menus on the control panel Home screen to help you perform tasks and
configure settings.
NOTE:To learn about each menu option, touch the Help button  in the upper-right corner of the
screen for that option.
NOTE: HP regularly updates features that are availabl e in the product firmware. To take advantage
of the most current features, update the produc t firmware. To download the most recent firmware
upgrade, go to 
www.hp.com/go/cljcm4540mfp_firmware .
Table 2-1  Menus on the Home screen
Menu Description
Initial Setup This menu appears when you first turn the product on. Use it to set the language, to set the
date and time, to configure essential fax and e-mail settings, and to enable the  Open from
USB  feature.
After you have completed the initial setup, you have the option to hide this menu.
Copy Use this menu to make copies of documents.
Several options are available for customizing jobs. These settings are temporary. After you
have finished the job, the product returns to the default settings.
Fax Use this menu to send a fax from the product. This menu is available only for products that
have a fax accessory. For this menu to appear on the control panel, this feature must be set up
by using the Initial Setup menu or by using the HP Embedded Web Server.
Several options are available for customizing jobs. These settings are temporary. After you
have finished the job, the product returns to the default settings.
E-mail Use this menu to scan documents and send them as an e-mail attachment. For this menu to
appear on the control panel, this feature must be set up by using the Initial Setup  menu, by
using the HP Scan to Email Setup Wizard during software installation, or by using the HP
Embedded Web Server.
Several options are available for customizing jobs. These settings are temporary. After you
have finished the job, the product returns to the default settings.
Save to USB Use this menu to scan documents and save them on a USB flash drive. For this menu to appear
on the control panel, this feature must be set up by using the HP Embedded Web Server.
Several options are available for customizing jobs. These settings are temporary. After you
have finished the job, the product returns to the default settings.
Save to Network Folder Use this menu to scan documents and save them to a shared folder on the network. For this
menu to appear on the control panel, this feature must be set up by using the HP Embedded
Web Server or by using the HP Save to Folder Setup Wizard during software installation.
Several options are available for customizing jobs. These settings are temporary. After you
have finished the job, the product returns to the default settings.
Open from USB Use this menu to open and print a document stored on a USB flash drive. For this menu to
appear on the control panel, this feature must be set up by using the Initial Setup  menu.
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							Table 2-1  Menus on the Home screen (continued)
Menu Description
Save to Device Memory Use this menu to scan documents and save them to the hard disk in the product.
Several options are available for customizing jobs. These settings are temporary. After you
have finished the job, the product returns to the default settings.
Open from Device Memory Use this menu to open and print a document stored on the product hard drive.
Quick Sets Use this menu to access preset job options for jobs that you scan and send by fax or e-mail, or
jobs that you scan and save to a USB flash drive, the product hard disk, or to a folder on the
network.
Set up Quick Sets by using the HP Embedded Web Server or HP Web Jetadmin.
Job Status Use this menu to see the status of all active jobs.
Trays Use this menu to see the current status of each tray. You can also use this menu to configure
the paper size and type settings for each tray.
Supplies Use this menu to see the current status of product supplies, such as print cartridges. Information
about ordering new supplies is also available.
Administration Use this menu to print reports and configure default settings for the product. The  Administration
menu has several sub-menus. See the sections that follow for details about these menus.
Device Maintenance Use this menu to calibrate and clean the product and to backup and restore data. See the
sections that follow for details about these menus.
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							Administration menu
You can perform basic product setup by using the Administration menu. Use the HP Embedded Web
Server for more advanced product setup. To open the HP Embedded Web Server, enter the product IP
address or host name in the address bar of a Web browser.
Reports menu
To display : At the product control panel, select the  Administration menu, and then select the  Reports
menu.
Table 2-2   Reports  menu
First level Second level Values
Configuration/Status Pages Administration Menu Map Print
View
  Current Settings PagePrint
View
  Configuration PagePrint
View
  Supplies Status PagePrint
View
  Usage Page Print
View
  File Directory PagePrint
View
  Color Usage Job LogPrint
Fax Reports Fax Activity LogPrint
View
  Billing Codes ReportPrint
View
  Blocked Fax List Print
View
  Speed Dial ListPrint
View
  Fax Call ReportPrint
View
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							Table 2-2  Reports  menu (continued)
First level Second level Values
Other Pages Demonstration Page Print
  Color Samples for RGB Print
  CMYK Values Print
  PCL Font ListPrint
  PS Font ListPrint
General Settings menu
To display: At the product control panel, select the  Administration menu, and then select the  General
Settings  menu.
In the following table, asterisks (*)  indicate the factory default setting.
Table 2-3  General Settings  menu
First level Second levelThird levelFourth level Values
Date/Time Settings Date/Time Format Date Format  DD/MMM/YYYY
MMM/DD/YYYY
YYYY/MMM/DD
   Time Format 12 hour (AM/PM)
24 hours
  Date/TimeDate  Select the date from a
pop-up calendar.
   Time Select the time from a
pop-up keypad.
   Time Zone Select the time zone from
a list.
   Adjust for Daylight
Savings Checkbox
Energy Settings Sleep ScheduleA list of scheduled events
displays.   
  +  (Add)
Edit Edit
Delete 
    Event TypeWake Up
Sleep
    Event Time 
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							Table 2-3  General Settings  menu (continued)
First level Second levelThird levelFourth level Values
    Event DaysSelect days of the week
from a list.
  Sleep Delay  Enter a value between 1
and 120 minutes.
The default value is 45
minutes.
  Optimum Speed/Energy
Usage  Faster First Page
*
Save Energy
Save More Energy
Save Most Energy
Print Quality Adjust ColorHighlightsCyan Density
Magenta Density
Yellow Density
Black Density -5 to 5
   MidtonesCyan Density
Magenta Density
Yellow Density
Black Density -5 to 5
   ShadowsCyan Density
Magenta Density
Yellow Density
Black Density -5 to 5
  Image Registration Adjust Tray  Print Test Page 
    X1 Shift
Y1 Shift
X2 Shift
Y2 Shift-5.00 mm to 5.00 mm
  Auto Sense Behavior Tray 1 Sensing  Full sensing
Expanded sensing*
Transparency Only
   Tray X Sensing Expanded sensing
Transparency Only
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