HP Color LaserJet Enterprise CM4540f MFP User Manual
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Use a printing shortcut with Windows ....................................................... 131 Create printing shortcuts ......................................................................... 132 Improve print quality with Windows ........................................................................ 135 Select the page size with Windows .......................................................... 135 Select a custom page size with Windows .................................................. 135 Select the paper type with Windows ........................................................ 135 Select the paper tray with Windows ......................................................... 135 Select the gloss level with Windows ......................................................... 135 Print on both sides (duplex) with Windows ............................................................... 136 Print multiple pages per sheet with Windows ............................................................ 137 Select page orientation with Windows ..................................................................... 139 Set color options with Windows .............................................................................. 141 Additional print tasks with Windows ...................................................................................... 143 Print colored text as black (grayscale) with Windows ................................................ 143 Print on preprinted letterhead or forms with Windows ................................................ 143 Print on special paper, labe ls, or transparencies ....................................................... 145 Print the first or last page on different paper with Windows ........................................ 148 Scale a document to fit page size with Windows ...................................................... 150 Add a watermark to a document with Windows ....................................................... 152 Create a booklet with Windows .............................................................................. 152 Select output options with Windows (fskm models only) ............................................. 154 Select an output bin with Windows .......................................................... 154 Select staple options with Windows .......................................................... 155 Use job storage features with Windows ................................................................... 157 Create a stored job with Windows ........................................................... 157 Print a stored job .................................................................................... 158 Delete a stored job ................................................................................. 159 Set job storage options with Windows ...................................................... 159Print one copy for proof before printing all the copies .................. 159 Temporarily store a personal job on the product and print it later . . 160 Temporarily store a job on the product ....................................... 160 Permanently store a job on the product ...................................... 160 Make a permanently stored job private so that anyone who tries to print it must provide a PIN .................................................... 161 Receive notification when someone prints a stored job ................. 161 Set the user name for a stored job ............................................. 161 Specify a name for the stored job .............................................. 161 Print special jobs with Windows ............................................................................. 162 Print business graphics or marketing material ............................................. 162Supported glossy paper ........................................................... 162 Print weatherproof maps and outdoor signs ............................................... 163 ENWW ix
Supported tough paper ............................................................ 163 Set the duplex alignment ......................................................................... 163 Walk-up USB printing .......................................................................................................... . 164 9 Color ............................................................................................................................ 167 Adjust color .................................................................................................................. ....... 168 Change the color theme fo r a print job .................................................................... 168 Change the color options ....................................................................................... 169 Manual color options ............................................................................................. 170 Use the HP EasyColor option .................................................................................. 171 Match colors .................................................................................................................. ..... 172 Sample book color matching .................................................................................. 172 Print color samples ................................................................................................ 173 PANTONE® color matching ................................................................................... 173 10 Copy ...................................................................................................................... .... 175 Use copy functions ............................................................................................................ ... 176 Copy ................................................................................................................... 176 Cancel a copy job ................................................................................................ 176 Reduce or enlarge a copy image ............................................................................ 177 Collate a copy job ................................................................................................ 178 Make color copies or black and white copies ........................................................... 178 Copy settings ................................................................................................................. ...... 179 Change copy quality ............................................................................................. 179 Optimize the copy image for text or pictures ............................................. 179 Check the scanner glass for dirt or smudges .............................................. 179 Adjust the copy lightness/darkness ........................................................... 181 Define custom copy settings .................................................................................... 183 Set the paper size and type for copying on special paper .......................................... 183 Restore copy default settings ................................................................................... 184 Copy a book ................................................................................................................... .... 185 Copy a photo .................................................................................................................. .... 186 Create a stored copy job ...................................................................................................... 187 Copy mixed-size originals ..................................................................................................... 188 Copy on both sides (duplex) .................................................................................................. 189 Use Job Build mode ............................................................................................................ .. 190 11 Scan and send documents .......................................................................................... 191 Set up scan/send features ..................................................................................................... 192 Use scan/send functions ....................................................................................................... 194 x ENWW
Sign in ................................................................................................................. 194 Change default scan/send settings from the product control panel .............................. 194 Send a scanned document .................................................................................................... 19 5 Send a scanned document to a network folder .......................................................... 195 Send a scanned document to a folder in the product memory ..................................... 196 Send a scanned document to a USB flash drive ........................................................ 197 Send to e-mail ....................................................................................................... 198 Supported protocols ............................................................................... 199 Configure e-mail server settings ................................................................ 199 Send a scanned document to one or more e-mail addresses ........................ 200 Use the address book ............................................................................. 202 Add contacts to the address book from the product control panel . . 202 Send a document to e-mail by using the address book ................. 203 12 Fax ....................................................................................................................... ..... 205 Setup .................................................................................................................................. 206 Introduction .......................................................................................................... 206 HP LaserJet Analog Fax Accessory 500 features ....................................................... 206 Verify fax operation .............................................................................................. 207 Required fax settings ............................................................................................. 207 Fax Setup Wizard .......................................................................\ ........... 208 Set or verify the date and time ................................................................. 209 Set or verify the date/time format ............................................................. 209 Set fax settings .............................................................................................................. ....... 210 Remote fax configuration ....................................................................................... 210 Web browser ........................................................................................ 210 HP Web Jetadmin .................................................................................. 210 HP MFP Digital Sending Software Configuration Utility ............................... 211 Send fax settings ................................................................................................... 211 Fax send setup ....................................................................................... 211Fax Setup Wizard ................................................................... 211 Fax dialing settings .................................................................. 213 General fax send settings ......................................................... 217 Set billing codes ...................................................................... 219 Default job options ................................................................................. 220 Image preview ........................................................................ 221 Set the outgoing fax resolution .................................................. 221 Original sides ......................................................................... 222 Notification ............................................................................ 222 Content orientation .................................................................. 223 Original size .......................................................................... 223 ENWW xi
Image adjustment .................................................................... 224 Optimize text/picture .............................................................. 224 Job build ................................................................................ 225 Blank page suppression ........................................................... 225 Receive fax settings ............................................................................................... 226 Fax receive setup ................................................................................... 226Set the ringer volume ............................................................... 226 Set rings-to-ans wer .................................................................. 226 Set fax receive speed ............................................................... 227 Set ring interval ....................................................................... 227 Set ring frequency ................................................................... 227 Enable or disable the fax printing schedule ............................................... 228 Block incoming faxes .............................................................................. 228 Create a blocked-fax list ........................................................... 229 Delete numbers from the blocked-fax list ..................................... 229 Initiate polling receive .............................................................. 229 Default job options ................................................................................. 230 Notification ............................................................................ 230 Stamp received faxes (incoming faxes) ...................................... 231 Set fit-to-page .......................................................................... 231 Set the paper selection . ............................................................ 232 Set the output bin .................................................................... 232 Set the sides ........................................................................... 233 Set the paper tray .................................................................................. 233 Fax archive and forwarding ................................................................................... 233 Enable fax archiving ............................................................................... 234 Enable fax forwarding ............................................................................ 234 Use Fax ....................................................................................................................... ....... 235 Fax feature screen ................................................................................................. 235 Status message bar ............................................................................................... 236 Send a fax ........................................................................................................... 236 Send a fax by entering numbers manually ................................................. 237 Send a fax using speed dial .................................................................... 238 Search a speed-dial list by name .............................................................. 238 Send a fax by using fax addr ess book numbers ......................................... 239 Fax address book search ........................................................................ 240 Cancel a fax ........................................................................................................ 240 Cancel the current fax transmission ........................................................... 240 Cancel pending faxes ............................................................................. 240 Receive faxes ....................................................................................................... 241 Create or delete speed dial lists .............................................................................. 241 xii ENWW
Create a speed dial list ........................................................................... 241 Delete a speed dial list ............................................................................ 243 Delete a single number from the speed dial list .......................................... 244 Add a number to an existing speed dial list ............................................... 245 Voice Calls and Retries .......................................................................................... 246 Fax Call Report ...................................................................................... 246 Fax Activity Log ..................................................................................... 247 T.30 Report ........................................................................................... 247 Scheduling fax printing (memory lock) ..................................................................... 247 Use Fax over VoIP networks .................................................................................... 248 Solve fax problems ............................................................................................................ ... 249 Is your fax set up correctly? .................................................................................... 249 What type of phone line are you using? .................................................... 249 Are you using a surge-protection device? .................................................. 249 Are you using a phone company voice-messaging service or an answering machine? .............................................................................................. 250 Does your phone line have a call-waiting feature? ...................................... 250 Check fax accessory status ..................................................................................... 250 Fax feature is not operating .................................................................................... 251 General fax problems ............................................................................................ 251 Problems with receiving faxes ................................................................................. 252 Problems with sending faxes ................................................................................... 253 Error codes .......................................................................................................... 254 Fax error messages ............................................................................................... 254 Send-fax messages ................................................................................. 256 Receive-fax messages ............................................................................. 258 Fax reports ........................................................................................................... 259 Fax activity log ...................................................................................... 259 Billing code report .................................................................................. 260 Blocked fax list report ............................................................................. 260 Speed dial list report .............................................................................. 260 Fax call report ....................................................................................... 260 Clear the fax activity log ......................................................................... 260 Service settings ..................................................................................................... 261 Settings in the Troubleshooting me nu ........................................................ 261 Settings in the Resets menu ...................................................................... 261 Firmware upgrades ............................................................................................... 262 13 Manage and maintain ................................................................................................ 263 Print information pages ....................................................................................................... .. 264 Use the HP Embedded Web Server ........................................................................................ 266 ENWW xiii
Open the HP Embedded Web Server by using a network connection .......................... 266 HP Embedded Web Server features ......................................................................... 267Information tab ...................................................................................... 267 General tab ........................................................................................... 267 Copy/Print tab ....................................................................................... 268 Scan/Digital Send tab ............................................................................ 268 Fax tab ................................................................................................. 269 Troubleshooting tab ................................................................................ 270 Security tab ........................................................................................... 270 Networking tab ...................................................................................... 271 Other Links list ....................................................................................... 271 Use HP Web Jetadmin software ............................................................................................. 272 Product security features ..................................................................................................... ... 273 Security statements ................................................................................................ 273 IP Security ............................................................................................. 273 Secure the HP Embedded Web Server ..................................................................... 273 Encryption support: HP Encrypted High Performance Hard Disks ................................. 273 Secure stored jobs ................................................................................................. 274 Lock the control panel menus .................................................................................. 274 Lock the formatter .................................................................................................. 274 Economy settings .............................................................................................................. ... 275 Optimize speed or energy use ................................................................................ 275 Powersave modes ................................................................................................. 275 Set sleep mode ...................................................................................... 275 Set sleep delay ...................................................................................... 276 Set the sleep schedule ............................................................................. 276 Install external I/O cards .................................................................................................... .. 277 Clean the product ............................................................................................................. ... 279 Clean the paper path ............................................................................................ 279 Clean the scanner glass ......................................................................................... 279 Product updates ............................................................................................................... .... 282 14 Solve problems ........................................................................................................... 283 Self help ..................................................................................................................... ........ 284 Solve problems checklist ...................................................................................................... . 285 Factors that affect product performance ................................................................... 286 Restore factory settings ...................................................................................................... ... 287 Interpret control-panel messages ............................................................................................ 2 88 Control-panel message types .................................................................................. 288 Control-panel messages ......................................................................................... 288 Paper feeds incorrectly or becomes jammed ............................................................................ 289 xiv ENWW
The product does not pick up paper ........................................................................ 289 The product picks up multiple sheets of paper ........................................................... 289 Prevent paper jams ................................................................................................ 289 Clear jams ........................................................................................................... 290Jam locations ......................................................................................... 290 Clear jams in the document feeder ........................................................... 292 Clear paper jams in the stapler ................................................................ 293 Clear staple jams ................................................................................... 294 Clear jams in the output bin area ............................................................. 297 Clear jams from under the top cover ......................................................... 297 Clear jams in the right door ..................................................................... 299 Clear jams in Tray 1 ............................................................................... 302 Clear jams in Trays 2, 3, 4, or 5 .............................................................. 304 Clear jams in the lower-right door (Trays 3, 4, or 5) ................................... 305 Change jam recovery ............................................................................. 306 Improve print quality ......................................................................................................... .... 307 Select a paper type ............................................................................................... 307 Use paper that meets HP specifications .................................................................... 307 Print a cleaning page ............................................................................................ 308 Calibrate the product ............................................................................................. 308 Set the image registration ....................................................................................... 308 Internal print-quality-test pages ................................................................................ 309 Check the print cartridge ........................................................................................ 309 Use the printer driver that best m eets your printing needs ........................................... 310 Improve print quality for copies ............................................................................... 311 The product does not print or it prints slowly ............................................................................ 312 The product does not print ...................................................................................... 312 The product prints slowly ........................................................................................ 313 Solve walk-up USB printing problems ...................................................................................... 314 The Open from USB menu does not open when you insert the USB accessory ............... 314 The file does not print from the USB storage accessory ............................................... 314 The file that you want to print is not listed in the Open from USB menu ........................ 315 Solve connectivity problems ................................................................................................... 316 Solve direct-connect problems ................................................................................. 316 Solve network problems ......................................................................................... 316 Poor physical connection ......................................................................... 316 The computer is using the incorrect IP address for the product ...................... 316 The computer is unable to communicate with the product ............................ 317 The product is using incorrect link and duplex settings for the network .......... 317 New software programs might be causing compatibility problems ................ 317 The computer or workstation might be set up incorrectly .............................. 317 ENWW xv
The product is disabled, or other network settings are incorrect .................... 317 Solve product software problems with Windows ...................................................................... 318 Solve product software problems with Mac ............................................................................. 319 The printer driver is not listed in the Print & Fax list .................................................... 319 The product name does not appear in the product list in the Print & Fax list .............. .... 319 The printer driver does not automatically set up the selected product in the Print & Fax list ....................................................................................................................... 31 9 A print job was not sent to the product that you wanted ............................................. 320 When connected with a USB cable, the product does not appear in the Print & Fax list after the driver is selected. ...................................................................................... 320 You are using a generic printer driver when using a USB connection ........................... 320 Appendix A Product supplies and accessories .................................................................. 321 Order parts, accessories, and supplies ................................................................................... 322 Part numbers .................................................................................................................. ..... 323 Accessories .......................................................................................................... 323 Cables and interfaces ............................................................................................ 323 Customer self-repair parts ....................................................................................... 323 Appendix B Service and support ...................................................................................... 327 Hewlett-Packard limited warranty statement ............................................................................. 328 HPs Premium Protection Warranty: LaserJet print cartridge limited warranty statement .................. 329 Color LaserJet Fuser Kit, Transfer Kit, and Roller Kit Limited Warranty Statement ........................... 330 Data stored on the print cartridge ........................................................................................... 331 End User License Agreement .................................................................................................. 3 32 OpenSSL ............................................................................................................................. 334 Customer self-repair warranty service ..................................................................................... 335 Customer support .............................................................................................................. ... 336 Appendix C Product specifications ................................................................................... 337 Physical specifications ....................................................................................................... ... 338 Power consumption, electrical specifications, and acoustic emissions .......................................... 338 Environmental specifications .................................................................................................. 338 Appendix D Regulatory information ................................................................................ 339 FCC regulations ............................................................................................................... .... 340 Environmental product stewardship program ........................................................................... 341 Protecting the environment ...................................................................................... 341 Ozone production ................................................................................................. 341 Power consumption ............................................................................................... 341 xvi ENWW
Paper use ............................................................................................................. 341 Plastics ................................................................................................................. 341 HP LaserJet print supplies ....................................................................................... 341 Return and recycling instructions ............................................................................. 342United States and Puerto Rico .................................................................. 342 Multiple returns (more than one cartridge) .................................. 342 Single returns .......................................................................... 342 Shipping ................................................................................ 342 Non-U.S. returns .................................................................................... 343 Paper .................................................................................................................. 343 Material restrictions ............................................................................................... 343 Disposal of waste equipment by users in private households in the European Union ...... 344 Chemical substances ............................................................................................. 344 Material Safety Data Sheet (MSDS) ......................................................................... 344 For more information ............................................................................................. 344 Declaration of Conformity ..................................................................................................... 345 Declaration of Conformity (fax models) ................................................................................... 347 Safety statements ............................................................................................................. .... 349 Laser safety .......................................................................................................... 349 Canadian DOC regulations .................................................................................... 349 VCCI statement (Japan) .......................................................................................... 349 Power cord instructions .......................................................................................... 349 Power cord statement (Japan) ................................................................................. 349 EMC statement (China) .......................................................................................... 350 EMC statement (Korea) .......................................................................................... 350 EMI statement (Taiwan) .......................................................................................... 350 Laser statement for Finland ..................................................................................... 350 Substances Table (China) ....................................................................................... 351 Restriction on Hazardous Substances statement (Turkey) ............................................. 351 Additional statements for telecom (fax) products ....................................................................... 352 EU Statement for Telecom Operation ....................................................................... 352 New Zealand Telecom Statements ........................................................................... 352 Additional FCC statement for telecom products (US) .................................................. 352 Telephone Consumer Protection Act (U S) .................................................................. 353 Industry Canada CS-03 requ irements ...................................................................... 353 Japan Telecom Mark ............................................................................................. 354 Index ......................................................................................................................... ...... 355 ENWW xvii