HP Color LaserJet Enterprise CM4540 MFP User Manual
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COLOR LASERJET ENTERPRISE CM4540 MFP SERIES User Guide
HP Color LaserJet Enterprise CM4540 MFP Series User Guide
Copyright and License © 2010 Copyright Hewlett-Packard Development Company, L.P. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. Part number: CC419-90901 Edition 2, 10/2010Trademark Credits Adobe ®, Acrobat®, and PostScript® are trademarks of Adobe Systems Incorporated. Corel® is a trademark or registered trademark of Corel Corporation or Corel Corporation Limited. Intel® Core™ is a trademark of Intel Corporation in the U.S. and other countries. Microsoft®, Windows®, Windows® XP, and Windows Vista® are U.S. registered trademarks of Microsoft Corporation. PANTONE® is Pantone, Incs check- standard trademark for color. UNIX ® is a registered trademark of The Open Group. ENERGY STAR and the ENERGY STAR mark are registered U.S. marks.
Conventions used in this guide TIP:Tips provide helpful hints or shortcuts. NOTE: Notes provide important information to explain a concept or to complete a task. CAUTION: Cautions indicate procedures that you should follow to avoid losing data or damaging the product. WARNING! Warnings alert you to specific procedures that you should follow to avoid personal injury, catastrophic loss of data, or extensive damage to the product. ENWW iii
Table of contents 1 Product basics .................................................................................................................. 1 Product comparison ............................................................................................................ ...... 2 Environmental features ........................................................................................................ ...... 3 Accessibility features ........................................................................................................ ........ 4 Product views ................................................................................................................. ......... 5 Front view ................................................................................................................ 5 CM4540 MFP ........................................................................................... 5 CM4540f MF P .......................................................................................... 6 CM4540fskm MFP .. ................................................................................... 7 Back view ................................................................................................................ 8 Interface ports ........................................................................................................... 9 Serial number and model number location ................................................................... 9 Control-panel layout ................................................................................................ 10 Control-panel help .................................................................................... 11 Touchscreen navigation ........................................................................................... 12 Buttons on the touchscreen ........................................................................ 14 2 Control panel menus ....................................................................................................... 15 Control panel menus ........................................................................................................... ... 16 Administration menu ........................................................................................................... .... 18 Reports menu .......................................................................................................... 18 General Settings menu ............................................................................................. 19 Copy Settings menu ................................................................................................. 23 Scan/Digital Send Settings menu .............................................................................. 27 Fax Settings menu ................................................................................................... 29 Print Settings menu .................................................................................................. 33 Print Options menu .................................................................................................. 34 Display Settings menu .............................................................................................. 35 Manage Supplies menu ........................................................................................... 37 Manage Trays menu ................................................................................................ 38 Stapler/Stacker Settings menu .................................................................................. 39 ENWW v
Network Settings menu ............................................................................................ 39 Troubleshooting menu .............................................................................................. 42 Device Maintenance menu ...................................................................................................... 45 Backup/Restore menu .............................................................................................. 45 Calibration/Cleaning menu ...................................................................................... 45 USB Firmware Upgrade menu ................................................................................... 46 Service menu .......................................................................................................... 46 3 Software for Windows ................................................................................................... 47 Supported operating systems for Windows ................................................................................ 48 Supported printer drivers for Windows ..................................................................................... 49 Select the correct printer driver for Windows ............................................................................. 50 HP Universal Print Driver (UPD) ................................................................................. 51UPD installation modes ............................................................................. 51 Priority for print settings ................................................................................................... ....... 52 Change printer-driver settings for Windows ............................................................................... 53 Change the settings for all print jobs until the software program is closed ....................... 53 Change the default settings for all print jobs ............................................................... 53 Change the product configuration settings .................................................................. 53 Remove software for Windows ................................................................................................ 54 Supported utilities for Windows ............................................................................................... 55 HP Web Jetadmin ................................................................................................... 55 HP Embedded Web Server ....................................................................................... 55 Software for other operating systems ........................................................................................ 5 6 4 Use the product with Mac ............................................................................................... 57 Software for Mac .............................................................................................................. ..... 58 Supported operating systems for Mac ........................................................................ 58 Supported printer drivers for Mac ............................................................................. 58 Install software for Mac operating systems .................................................................. 58 Install software for Mac computers connected directly to the product .............. 58 Install software for Mac computers on a wired network ................................. 59 Configure the IP address ............................................................ 59 Install the software ..................................................................... 60 Remove software from Mac operating systems ............................................................ 61 Priority for print settings for Mac ............................................................................... 63 Change printer-driver settings for Mac ....................................................................... 63 Software for Mac computers ..................................................................................... 64 HP Utility for Mac ..................................................................................... 64Open the HP Printer Utility .......................................................... 64 HP Utility features ...................................................................... 64 vi ENWW
Supported utilities for Mac ....................................................................................... 65HP Embedded Web Server ........................................................................ 65 Print with Mac ................................................................................................................ ....... 66 Cancel a print job with Mac ..................................................................................... 66 Change the paper size and type with Mac ................................................................. 66 Create and use printing presets with Mac .................................................................. 66 Resize documents or print on a custom paper size with Mac ........................................ 67 Print a cover page with Mac ..................................................................................... 67 Use watermarks with Mac ........................................................................................ 67 Print multiple pages on one sheet of paper with Mac ................................................... 68 Print on both sides (duplex) with Mac ........................................................................ 68 Store jobs with Mac ................................................................................................ 69 Set the color options with Mac .................................................................................. 69 Solve problems with a Mac ..................................................................................................... 70 5 Connect the product ........................................................................................................ 71 Printer sharing disclaimer .................................................................................................... .... 72 Connect with USB .............................................................................................................. .... 73 CD installation ........................................................................................................ 73 Connect to a network .......................................................................................................... ... 73 Supported network protocols .................................................................................... 74 Install the product on a wired network ....................................................................... 75 Configure the IP address ........................................................................... 75 Install the software .................................................................................... 77 Configure network settings ....................................................................................... 78 View or change network settings ................................................................ 78 Set or change the ne twork password .......................................................... 78 Manually configure IPv4 TCP/IP parameters from the control panel ................ 79 Manually configure IPv6 TCP/IP parameters from the control panel ................ 80 6 Paper and print media ................................................................................................... 81 Understand paper use .......................................................................................................... .. 82 Special paper guidelines .......................................................................................... 82 Change the printer driver to match the paper type and size in Windows ...................................... 84 Supported paper sizes ......................................................................................................... ... 85 Supported paper types ......................................................................................................... .. 88 Load paper trays .............................................................................................................. ...... 90 Load Tray 1 ............................................................................................................ 90 Load Tray 2 and optional Trays 3, 4, and 5 with standard-size paper ........................... 92 Load Tray 2 and optional Trays 3, 4, and 5 with custom-size paper .............................. 93 Tray and bin capacity .............................................................................................. 96 ENWW vii
Paper orientation for loading trays ............................................................................ 98Paper orientation for loading Tray 1 ........................................................... 98 Paper orientation for loading Tray 2 or Trays 3, 4, and 5 ........................... 100 Configure trays ............................................................................................................... ..... 101 Configure a tray when loading paper ...................................................................... 101 Configure a tray to match print job settings .............................................................. 101 Configure a tray by using the control panel .............................................................. 101 Automatic paper sensing (auto-sense mode) ............................................................. 102 Auto-sense settings ................................................................................. 102 Select an output bin (fskm models only) ................................................................................... 103 7 Manage supplies .......................................................................................................... 1 05 Print cartridge information ................................................................................................... .. 106 Supplies views ..................................................................................................................... 107 Print cartridge views .............................................................................................. 107 Manage print cartridges ....................................................................................................... 108 Settings for print cartridges ..................................................................................... 108 Print when a print cartridge is at estimated end of life ................................. 108 Enable or disable the Very Low Settings options from the control panel ......... 108 Recycle supplies .................................................................................................... 109 Print-cartridge storage ............................................................................................ 109 HP policy on non-HP print cartridges ....................................................................... 109 HP fraud hotline and Web site ................................................................................ 109 Replacement instructions ...................................................................................................... . 110 Replace print cartridges ......................................................................................... 110 Replace the toner collection unit .............................................................................. 112 Replace the staple cartridge ................................................................................... 115 Solve problems with supplies ................................................................................................. 116 Check the print cartridges ...................................................................................... 116 Inspect the print cartridge for damage ...................................................... 117 Repeating defects ................................................................................... 118 Print the Supplies Status page .................................................................. 119 Interpret control panel messages for supplies ............................................................ 120 8 Print tasks ................................................................................................................ .... 127 Cancel a print job with Windows .......................................................................................... 128 Basic print tasks with Windows .............................................................................................. 1 29 Open the printer driver with Windows ..................................................................... 129 Get help for any printing option with Windows ........................................................ 130 Change the number of print copies with Windows .................................................... 130 Save custom print settings for reuse with Windows .................................................... 131 viii ENWW