HP Business InkJet 1100 User Manual

							ENWW2-7 7Pull out the paper extension on the output tray.
8Select the appropriate media type option in your application or printer driver.
By default, the printer draws paper from Tray 2, if it is installed. If Tray 2 is empty, the printer 
draws paper from Tray 1 unless you have selected the “lock” feature in the Toolbox. See 
“Setting the tray lock”.
Configuring trays
When you print a document, you can allow the printer to select the correct tray for the print job, 
or you can select a specific tray for the current print job. These settings are available in the 
printer driver in the Source is drop-down menu (Windows) and in the Print dialog box in the 
Paper Source or Source box (Mac OS).
If you do not select a tray in the printer driver, the printer automatically selects a tray. By 
default, the printer draws paper from Tray 2 first, if it is installed. Computers running Windows 
can use the Toolbox to set Tray 1 as the default tray or lock a tray. A Windows user who sets 
these settings for a network printer will be setting them for all users of the printer, including 
Mac OS users.
The following table lists possible ways you can use the trays to meet your printing needs. 
NoteTray 2 is meant for plain paper only.
Tray usage Steps to complete For more information
I want to load both trays with 
the same paper, and I want the 
printer to pull paper from one 
tray if the other one is empty.1Load paper in Tray 1 and Tray 2.
2Make sure tray lock is off in the 
Toolbox (Windows).zLoading paper trays: See 
“Loading media”.
zUsing the tray lock: See 
“Setting the tray lock”.
zSelecting a default tray: 
See “Selecting a default 
tray”. I want to load special media 
(such as transparencies or 
letterhead) in Tray 1 and plain 
paper in Tray 2.1Load the special media in Tray 1, 
and then load the plain paper in 
Tray 2. 
2Lock Tray 1 from the Toolbox 
(Windows).
I want to have paper in both 
trays, but I want the printer to 
pull paper from Tray 1 first.1Load paper in Tray 1 and Tray 2. 
2Set the default tray to Tray 1 from 
the Toolbox (Windows).
 
						

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Setting the tray lock 
This feature is only available if Tray 2 is installed in your printer and you have a computer that 
is running Windows. If the printer is on a network and you set tray lock, you will be setting it for 
all users of the printer, including Mac OS users.
Use the tray lock to protect special media such as letterhead or preprinted paper from 
accidental use. If the printer runs out of paper while printing a document, it will not use paper 
from a locked tray to complete the print job.
To set tray lock (Windows)
1Make sure the printer is on.
2Open the Toolbox.
3On the Printer Services tab, click Advanced Configuration.
4In the Lock Tray area, select the tray that you want to lock from accidental use and 
clickOK.
Selecting a default tray
This feature is only available if Tray 2 is installed in your printer and you have a computer that 
is running Windows. If the printer is on a network and you select a default tray, you will be 
setting it for all users of the printer, including Mac OS users.
Use the default tray setting to determine the first tray from which the printer draws media when 
Auto Select is selected as the Source in the printer driver. The default tray setting is useful in 
these situations:
zThe same media is loaded in both trays. 
zTray 2 is installed and loaded with a size that you do not want to use for most jobs. 
Note that Tray 2 is automatically set as the default tray if you have not changed this setting. 
However, Tray 1 is automatically selected if you choose in the printer driver any type of media 
except plain paper (make sure that the printer driver is set up to do this).
To select a default tray (Windows)
1Make sure the printer is on.
2Open the Toolbox.
3On the Printer Services tab, click Advanced Configuration.
4In the Default Tray area, select the tray that you want to be the default and click OK.
 
						

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Understanding default tray behavior for the Mac OS
For the Mac OS, Tray 2 is always the default tray except under these circumstances:
zYou select a size or type that is not supported by Tray 2. The printer automatically selects 
Tray 1.
zYou place an envelope in the envelope slot. The printer automatically pulls the envelope 
first.
zYou are using the printer on a network and a Windows user has set Tray 1 as the default 
tray in the Toolbox. See “Selecting a default tray”.
zWhen you are printing the current job, you select Tray 1 from the Paper Source or 
Source box in the Print dialog box. 
For more information about changing settings just for the document you are printing, see “To 
change settings from an application (current jobs)” or “Changing settings for the Mac OS”.
Printing using the PCL 3 printer driver
In most situations, you will probably print documents using the printer driver. Although specific 
options vary depending on the application you are using, you can usually gain access to the 
printer driver by clicking File and then clicking Print in the application.
For more information about printer driver features, see the printer driver online Help. For more 
information about printing from a specific application, see the documentation for that 
application. For information about printing from a Macintosh computer, see “Changing settings 
for the Mac OS”.
To print using the PCL 3 printer driver
1On the File menu, click Print.
2On the Name drop-down menu, select the PCL 3 printer driver, and then click Properties 
or Setup. (The options might be different for your application.)
3On the Source is drop-down menu, select the location of the media on which you want 
to print.
 To print an envelope, card, or other special media using Tray 1, select Manual Feed 
(Tray 1). For information about loading Tray 1, see “Loading media”.
 To print from a specific tray, select Tray 1 or Tray 2 (if available).
4On the Type is drop-down menu, select the type of media you want to print.
5Click the Paper tab.
6On the Print Quality drop-down menu, select a print mode.
7Change other print settings, if necessary, and then click OK.
8Click Print.
 
						

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Changing printer settings
The printer driver stores the default print settings for most applications. You need to change 
these settings when you print on media of different sizes or types, or when you want to use an 
optional feature, such as printing to Tray 2, which is included with the HP Business Inkjet 
1100dtn and optional with the HP Business Inkjet 1100d.
You can change print settings for a single document from the application that the document 
was created in. To change the default print settings for all documents, you must open the 
printer driver from the Start menu.
Changing settings for Windows
The printer driver stores the default print settings for most applications. You need to change 
these settings when you print on media of different sizes or types, or when you want to use an 
optional feature, such as printing to Tray 2 or printing on both sides of a sheet of paper.
You can change printer settings from an application or the printer driver. Try to make changes 
from the application first. Changes made to settings from an application always take 
precedence over changes made to settings from the printer driver.
If you want to change settings only for the jobs you are printing from the application that is 
currently open, change the settings from the application. After you close the application, the 
printer settings return to the defaults configured in the printer driver. If you want to set printing 
options for all jobs you print from all applications, change the default settings in the printer 
driver.
To change settings from an application (current jobs)
1With a document open, on the File menu, click Print, and then click Setup or Properties.
2Change the settings and click OK, Print, or a similar command.
To change default settings (all future jobs)
1Open the printer driver in one of these ways.
For Windows 98, Me, NT 4.0, and 2000: From the Windows desktop, click Start, point 
to Settings, and then click Printers.
For Windows XP: Click Start, point to Settings, and then click Printers and Faxes.
2Right-click the printer icon, and then choose one of these options.
For Windows 98 and Me: Click Properties.
For Windows NT 4.0: Click Document Defaults or Properties.
For Windows 2000 and XP: Click Printing Preferences or Properties.
3Change any settings and click OK. The settings you chose will apply to all documents 
printed from all applications. You can override these settings from the printer driver just for 
the job you are currently printing. See “To change settings from an application (current 
jobs)”.
NoteFor additional information, go to http://www.hp.com/support/businessinkjet1100.
 
						

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To set the default media type
NoteUse this procedure to set the default media type to Automatic. 
1Gain access to the default printer settings as described above.
2On the Paper or Paper/Quality tab, select Automatic in the Ty p e  i s box and click OK.
For best printing results, still select the type of media you are using each time you print a 
document.
Changing settings for the Mac OS
You can change printer settings from the Page Setup and Print dialog boxes in the Mac OS. 
You can also select the default printer. The default printer is the one that is used if you choose 
the Print command without first specifying which printer you want to use with an application. 
The default printer should be the printer that you use most often.
NoteFor more information about using the Mac OS to change printer settings, see the Mac Help 
on your computer. 
To change page setup settings
1Open the document you want to print.
2On the File menu, click Page Setup.
3On the Format for pop-up menu, select the printer for which you want to format the 
document, and then change the desired settings (such as selecting the type of media and 
setting custom page sizes).
4On the Page Size pop-up menu (Mac OS 8.6 to Mac OS 9.2.2) or the Paper Size pop-up 
menu (Mac OS X), select the media size on which you want to print.
5Click OK.
To change print settings
1Open the document you want to print.
2On the File menu, click Print.
3Select the media or the type of media on which you want to print:
Mac OS 8.6 to Mac OS 9.x: On the Paper Type/Quality panel, select the media source 
or the media type.
Mac OS X: On the Copies & Pages panel, click All. On the Paper/Quality panel, 
select the media source or the media type.
4If you have Tray 2 installed and want to print from Tray 1, select Tray 1 in one of these 
ways:
Mac OS 8.6 to Mac OS 9.x: On the General panel, select Tr a y 1 in the Paper Source 
pull-down menu.
Mac OS X: On the Paper/Quality panel, select Tr a y 1 in the Source pull-down menu.
5Change any other settings you want, such as choosing a print quality mode.
6Click Print.
 
						

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Performing printer tasks
In this section, you can find information about how to send documents to print, how to print on 
special media, and how to print on media of user-defined size.
Canceling a print job
You can cancel a print job in these ways:
zPress the   (cancel button) on the printer. [Pressing the   (cancel button) clears the job 
that the printer is currently processing. It does not affect jobs waiting to be processed.]
zFor Windows, double-click the printer icon that appears in the lower right corner of the 
computer screen. Select the document you want to cancel. On the Document menu, click 
Cancel.
zFor Mac OS 8.6 to 9.x, double-click the desktop printer icon, select the print job, and then 
click Trash.
zFor Mac OS OS X, click the Print Center icon. In the Printer List dialog box, double-click 
the printer icon. In the HP Business Inkjet 1100 dialog box, select the print job and click 
Delete. 
Printing on both sides (duplexing)
You can print on both sides of a sheet of paper automatically using the auto-duplex unit. This 
is called automatic duplexing. To print on both sides of a page, you must specify duplex 
options in your application or in the printer driver.
Guidelines for printing on both sides of a page
When printing on both sides of the page using the optional auto-duplex unit, use the following 
guidelines:
zThe auto-duplex unit supports the following paper sizes: letter, legal, executive, A4, and 
ISO B5. It does not support smaller sizes or custom sizes. 
Minimum width: 3 inches (100 mm)
Maximum width: 8.5 inches (216 mm)
Minimum length: 5 inches (148 mm)
Maximum length 11.7 inches (292 mm)
zTo print on both sides of paper, make the selection from the application or printer driver. 
See “Performing automatic duplexing”.
zThe minimum top margin should be at least 0.5 inch (12 mm).
zDo not print on both sides of transparencies, banner media, envelopes, plain premium 
inkjet paper, photo paper, brochure paper, glossy media, or paper lighter than 16 lb bond 
(60 g/m
2) or heavier than 24 lb bond (90 g/m2). Jams might occur with these types of 
media.
zSeveral kinds of paper require a specific orientation when you print on both sides of a 
page, such as letterhead, preprinted paper, and paper with watermarks and prepunched 
holes. The auto-duplex unit prints the second side of paper first. For Tray 1 and Tray 2, 
load the paper with the front side facing down. 
 
						

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Performing automatic duplexing
When printing is complete on one side of the paper, the printer holds the paper and pauses 
while the ink dries. Once the ink is dry, the paper is pulled back into the printer and the second 
side of the paper is printed. When printing is complete, the paper is dropped on to the output 
tray.
For more information on setting print options, see “Changing printer settings”.
To perform automatic duplexing (Windows)
1Load the appropriate paper in Tray 1 or Tray 2. Be sure to load the paper with the print 
side up.
2On the File menu, click Print, and then click Properties. (The actual steps can vary; this 
is the most common method.)
3On the Finishing tab, select the Print on Both Sides check box. Make sure that the 
Automatic check box is selected.
4When duplexing, the top margin might need to be increased slightly to make sure the 
pages align. Select the Preserve Layout check box to reduce the margins so that the 
page prints on a single sheet. Clear this check box if you prefer that the page print on 
more than one sheet with full margins.
5Select or clear the Flip Pages Up check box depending on which way you want the 
binding. See the graphics in the printer driver for examples.
6Click OK to close the dialog box. 
7Click OK to print. 
To perform automatic duplexing (Mac OS 8.6 to 9.x)
1Load the appropriate paper in Tray 1 or Tray 2. Be sure to load the paper with the print 
side down.
2On the File menu, click Print.
3On the Layout panel, select the Print Both Sides check box, select the binding 
orientation you want (select the desired icon), and select Automatic.
4Click OK.
To perform automatic duplexing (Mac OS X)
1Load the appropriate paper in Tray 1 or Tray 2. Be sure to load the paper with the print 
side up.
2On the File menu, click Print.
3On the Two Sided Printing panel, select the Print Both Sides check box, the binding 
orientation you want (select the desired icon), and select Automatic.
4Print the document.
 
						

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Performing manual duplexing
If you want, you can duplex manually. Leave the auto-duplex unit in place. You will choose 
Manual duplexing in the printer driver.
To perform manual duplexing (Windows)
1Load the appropriate paper in Tray 1 or Tray 2.
2On the File menu, click Print, and then click Properties. (The actual steps can vary; this 
is the most common method.)
3On the Basics tab, select Back to Front under Page Order.
4On the Finishing tab, select the Print on Both Sides check box. Make sure that the 
Automatic check box is cleared.
5When duplexing, the top margin might need to be increased slightly to make sure pages 
align. Select the Preserve Layout check box to reduce the margins so that the page 
prints on a single sheet. Clear this check box if you prefer that the page print on more than 
one sheet with full margins.
6Select or clear the Flip Pages Up check box depending on which way you want the 
binding. See the graphics in the printer driver for examples.
7Click OK to close the dialog box. 
8Click OK to print. 
9Depending on your type of printer connection, do one of the following steps.
For directly connected printers: After the first side prints, a dialog box appears on your 
computer. Follow the instructions on the screen for reloading the job and then click 
Continue.
For network-connected printers: When the first side of the job has printed, the Resume 
light blinks. If the Toolbox is installed, the Toolbox shows a dialog box to show you how 
to reload the job.
10Press the   (resume button) on the printer.
For more information on setting print options, see “Changing printer settings”.
To perform manual duplexing (Mac OS 8.6 to 9.x)
1Load the appropriate paper in Tray 1 or Tray 2. Be sure to load the paper with the print 
side up.
2On the File menu, click Print.
3On the Layout panel, select the Print Both Sides check box, the binding orientation you 
want (select the desired icon), and select Manual.
4Click OK.
5When the first side of the job has printed, the Resume light blinks. Take the document that 
has printed, rotate it 180 degrees (with the printed side facing up), and load it in the tray so 
that the top of the printed page faces the printer.
6Press the   (resume button) on the printer.
 
						

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To perform manual duplexing (Mac OS X)
1Load the appropriate paper in Tray 1 or Tray 2. Be sure to load the paper with the print 
side up.
2On the File menu, click Print.
3On the Two Sided Printing panel, select the Print Both Sides check box, the binding 
orientation you want (select the desired icon), and select Manual.
4Print the document.
5When the first side of the job has printed, the Resume light blinks. Reload the job into the 
tray.
6Press the   (resume button) on the printer.
Printing photographs
You can print photographs from your digital camera from a software application such as HP 
Photo Printing Software.
Use Best mode to print photographs. In this mode, printing takes longer and more memory is 
required from your computer.
Remove each sheet of media as it prints and set it aside to dry. Allowing wet media to stack up 
can cause smearing.
To print digital photographs (Windows)
1Load the appropriate paper in Tray 1 or Tray 2. Be sure to load the paper with the print 
side down.
2On the File menu, click Print, and then click Properties. (The actual steps can vary; this 
is the most common method.)
3On the Paper/Quality tab, select the paper type you are using from the Ty p e  i s menu (for 
example, HP Premium Plus Photo Paper).
4Under Print Quality, click Best.
5Select the paper size from the Size is menu.
6Change any other print settings if necessary.
7Click OK to close the dialog box.
8Click OK to print.
To print digital photographs (Macintosh)
1Load the appropriate paper in Tray 1 or Tray 2. Be sure to load the paper with the print 
side up.
2Open the Paper Type/Quality panel.
3Select the paper type you are using (for example, HP Premium Photo Paper).
4Click the Quality tab and select Best.
5Change any other print settings if necessary.
 
						

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Printing on special media 
This section provides information about how to print on media such as envelopes, postcards, 
and transparencies.
Printing on envelopes and cards
You can print envelopes from the envelope slot or Tray 1. You can print cards from Tray 1. 
Cards must be at least 3 by 5 inches (76.2 by 127 mm) in size. 
NoteUse the envelope slot to print a single envelope. If you need to print cards or more than one 
envelope, use Tray 1. See “To load envelopes or cards in Tray 1”.
Tips for printing envelopes
Observe the following guidelines to avoid jams and wrinkled or torn output:
zAvoid envelopes that have a very slick finish, self-stick adhesives, clasps, or windows. 
Also avoid envelopes with thick, irregular, or curled edges, or areas that are wrinkled, torn, 
or otherwise damaged.
zUse a sturdy envelope of approximately 16 to 27 lb (60 to 101 g/m2) weight. Use tightly 
constructed envelopes, and make sure the folds are sharply creased.
To print envelopes from the envelope slot (Windows)
1On the File menu, click Print, and then click Properties. (The actual steps can vary; this 
is the most common method.)
2On the Paper/Quality tab, select Manual feed (Tray 1) in the Source is box.
3Change other print settings, if necessary, and click OK.
4When the Resume light on the printer blinks, insert one envelope with the flap facing 
upwards into the envelope slot. Ease the envelope to the right edge.
5Press the   (resume button) on the printer to continue printing.