HP Business InkJet 1100 User Manual

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Back view
1USB connector.
2Connection slot. This slot holds the HP Jetdirect print server for networking (included 
with the HP Business Inkjet 1100dtn) or a parallel connector. 
3Power input.
4Auto-duplex unit. Unit that provides automatic printing on both sides of a sheet of paper.
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Connecting the printer
Your printer supports local printing and network printing. For local printing, you can connect 
the printer using a USB cable, or a parallel cable if you have a parallel connector installed. 
(USB cables or parallel cables are sold separately. To order, see “HP supplies and 
accessories”.) 
You can share the printer in these ways:
zYou can use a simple form of networking, known as locally shared networking, if you used 
a parallel cable or USB cable to connect the printer to a computer running Windows. Using 
this method, you can share the printer with other Windows users. See “Connecting directly 
using a USB or parallel cable (Windows)” and “Sharing the printer on a locally shared 
network (Windows)”.
zYou can also use locally shared networking if you used a USB cable to connect the printer 
to a computer running a Mac OS. Using this method, you can share the printer with other 
Mac OS users. See “Connecting directly using a USB cable (Mac OS)”.
zFor true network printing, you can connect using an optional HP print server. (The 
HP Jetdirect 200m print server is included with the HP Business Inkjet 1100dtn.) This 
method of printing allows both users of Windows and Mac OS to print. See “Connecting to 
a network”.
Connecting directly using a USB or parallel cable (Windows)
In the Windows environment, you can connect directly using either a USB cable or a parallel 
cable.
NoteDo not connect a USB and a parallel cable to printer at the same time.
To use a USB cable to connect the printer to a computer running a Mac OS, see “Connecting 
directly using a USB cable (Mac OS)”.
zUSB connection
For Windows, you can use a USB cable to connect the printer to the computer if the 
computer has a USB port and is running Microsoft Windows 98, Me, 2000, or XP. 
(Windows NT does not support USB.) If your computer does not meet these 
specifications, connect the printer to your computer using a parallel connector or a print 
server (if the printer has one of these two). 
In most cases, after you install the printer software and connect a printer to the computer, 
you can install additional printers with USB cables without reinstalling the printing 
software.
zParallel connection
You can connect the printer to the parallel port, if you have one. The computer must have 
a parallel port and must be running Windows.
 
						

							ENWW1-7 It is recommended that you do a software-first installation. See “Completing a software-first 
installation (recommended)”. Only do a hardware-first installation if you already connected the 
cable and started the software. See “Completing a hardware-first installation”.
Completing a software-first installation (recommended)
Complete the setup using these instructions if you have not yet installed a USB or parallel 
cable (not included). This method is the preferred one.
To complete a software-first installation
1Close any running applications. 
 aPress CTRL+ALT+DELETE simultaneously on your computer keyboard and then 
click Task Manager. 
 bClose any applications that are running. (Do not close Systray or Explorer.)
 cWhen finished, click the X in the upper-right corner of the Task Manager to close it.
2Insert the Starter CD into the CD drive. The CD menu runs automatically.
If the CD menu does not run automatically, click Start, click Run, and in the command line 
box, type the letter of your computer’s CD drive followed by:\SETUP (for example, type 
D:\SETUP). 
3On the CD menu, click Install Printer Driver.
4Choose the language you want and click OK.
5Follow the instructions on the screen. 
6When prompted, click Connected directly to this computer, and then click Next.
7Do one of the following:
 For USB connection: Click USB Cable and then click Next.
Computer connecting to a USB port
Computer connecting to a parallel port
 
						

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 For parallel connection: Click Parallel Cable and use the drop-down menu to select the 
parallel port to which the printer is connected (usually LPTs). If the installation program 
detects that the printer is already connected to the computer using a parallel cable, you 
can install the printer using the same port. In addition, if the Express Install check box 
is selected, the installation program uses the default settings.
8Follow the instructions on the screen to complete the installation.
9When prompted, connect the USB or parallel cable to the computer and the printer. 
The Found New Hardware wizard appears on the computer screen and the printer icon is 
created in the Printers folder.
10To share the printer, see “Sharing the printer on a locally shared network (Windows)”.
Completing a hardware-first installation
Complete the setup using these instructions if you already installed a USB or parallel cable 
(not included) and then started the software. The Found New Hardware screen appears.
To complete a hardware-first installation
NoteBefore you can install the printer software on a computer running Windows XP 64-bit, you 
must download the printer software from http://www.hp.com/support/businessinkjet1100.
1Click Next in the Found New Hardware wizard.
2Click Search for the best driver for your device (Recommended), and then click Next.
3Insert the Starter CD into the CD-ROM drive.
4If the CD menu appears, click Exit twice to close the CD menu.
5Select Specify a location.
6Click Browse to locate the root directory on the Starter CD, and then click OK.
7Click Next, and then follow the instructions on the screen.
8Click Next, and then click Finish.
9To share the printer, see “Sharing the printer on a locally shared network (Windows)”.
NoteUpon completion of the hardware-first installation process, The Found New Hardware wizard 
will automatically launch the setup program. This gives you the option to install non-driver 
components such as the Toolbox.
 
						

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Sharing the printer on a locally shared network (Windows)
In a locally shared network, the printer is connected directly to the USB or parallel connector of 
a selected computer (known as the server) and is shared by other computers (clients). Use 
this configuration only in small groups or when usage is low. The computer connected to the 
printer is slowed down when many users print to its shared printer. 
You can share the printer on a locally shared network when:
zThe computer connected to the printer is running Windows.
zThe printer will be shared with other Windows users. (You cannot share the printer with 
Mac OS users.)
Sharing a printer connected to your computer (the server)
1From the Start menu, find the Printers folder. (The route is different for different Windows 
operating systems. It might be through Settings or Control Panel, or directly through 
Printers and Faxes.) 
2In the Printers folder, right-click the printer and click Properties. 
3On the Share tab, select the “share the printer” option, give the printer a Share Name.
4Optional. If you are sharing the printer with users of other versions of Windows, you can 
click Additional Drivers to install their drivers as a convenience to them. This step 
requires you to have the Starter CD in your CD drive.
NoteWhen sharing a locally connected printer, use the newest operating system as the server. A 
Windows 98 server will not recognize a Windows 9000 client.
5Click OK. 
Using a printer connected to another computer (clients)
Clients can connect to the printer in three different ways:
zInstall the printer software from the Starter CD. When prompted, select Connected via 
the network, and then select Client Setup for client-server printing. 
zBrowse to the printer on the network and drag the printer to your Printers folder.
zAdd the printer and install the software from the INF file that has been saved to a location 
on your network. Ask the network administrator where the INF file is located.
On the Starter CD, the INF files are stored in folders using the following format: 
:\Setup\Drivers\PCL3\\. 
For example, if your CD drive letter is D:, then D:\Setup\Drivers\PCL3\Win2k_XP\English 
would contain the English Windows 2000 PCL 3 INF file.
 
						

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Connecting directly using a USB cable (Mac OS)
Install the software first, and then connect the printer to the computer. You can share the 
printer with other Mac OS users when you are finished, if you want.
To connect using a USB cable
1Insert the Starter CD into the CD-ROM drive. The CD menu runs automatically.
If the CD menu does not run automatically, double-click the CD icon on the desktop, and 
then double-click the Setup icon.
2Click Install Driver.
3Follow the instructions on the screen.
4Connect the cable between the connectors on the computer and the printer.
5Complete the installation in one of these ways.
Mac OS 8.6 to Mac OS 9.x: See “To finish installing for Mac OS 8.6 to Mac OS 9.x” 
below.
Mac OS X or later: See “To finish installing for Mac OS X and later” below.
To finish installing for Mac OS 8.6 to Mac OS 9.x
1When prompted, restart the computer.
2Select Chooser from the Apple menu.
3Select hp deskjet xx in the upper left window of the Chooser window, where xx 
represents the version of the current printer driver.
4Select hp business inkjet 1100 in the right window of the Chooser screen.
5Close the Chooser.
6To share the printer, see “USB printer sharing over an Ethernet network (Mac OS)”.
To finish installing for Mac OS X and later
1Open the Print Center, which is located in the Applications\Utilities folder.
2Click Add.
3Select USB from the menu.
4Select hp business inkjet 1100 from the printer list, and then click Add. A dot appears 
beside the printer name, indicating that this printer is now the default printer.
5Close the Print Center.
6To share the printer, see “USB printer sharing over an Ethernet network (Mac OS)”.
 
						

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USB printer sharing over an Ethernet network (Mac OS)
Basic requirements for printer sharing in a Macintosh environment include the following:
zThe Macintosh computers must be communicating on the network using TCP/IP, and the 
Macintosh computers must have IP addresses. (AppleTalk is not supported.)
zThe printer being shared must be connected to a built-in USB port on the host Macintosh 
computer.
zBoth the host computer and the client computers that are using the shared printer must 
have printer sharing software installed and the printer driver or PPD for the printer that is 
installed. (You can run the Installer program to install the printer sharing software and 
associated Help files.)
zThe client computers should have the appropriate HP printer drivers installed.
zThe client computers must be PowerMac computers. 
zTo use a shared USB PostScript printer, the client computers must have a USB port.
For more information about USB printer sharing, see the support information available on the 
Apple website (http://www.apple.com) or the Mac Help on the computer.
Sharing among Mac computers with the same operating system
Enable printer sharing on the computer that is connected to the printer (the host).
zMac OS 8.6 to 9.x:  Open Control Panels, and then click USB Printer Sharing.
zMac OS X:  Open System Preferences, click Sharing, click Services, and then click the 
Printer Sharing check box (Mac OS X v 10.2.4).
To print from the other Macintosh computers (the clients) on the network, preselect the printer 
in USB Printer Sharing (Mac OS 8.6 to 9x) or Sharing (Mac OS X). Then, choose the 
neighborhood where the printer is shared and select the printer.
Sharing among Macintosh computers with different operating systems
Use the following steps to share a printer with Mac OS 8.6 to 9.x computers when the host 
computer is running Mac OS X.
NoteUSB printers cannot be shared between Mac OS 9 and Mac OS X operating systems except 
through the Classic environment in Mac OS X.
1On the Max OS X host computer, open System Preferences, make sure that printer 
sharing is off, and then quit System Preferences.
2Locate the Mac OS 9 System folder, open Control Panel, and then open USB Printer 
Sharing. (If the Classic environment is not already running, it starts.)
3Click the Start/Stop tab, and then click Start.
4When USB Printer Sharing On appears, click the My Printers tab.
5Select the check box next to the printer that you want to share.
6Close the control panel.
 
						

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Connecting to a network
Your printer can be shared in a network environment by connecting it directly to a network via 
an optional HP Jetdirect print server. (One is included with the HP Business Inkjet 1100dtn.) 
This configuration provides better performance than printing through a computer, flexibility in 
preparing a location for the printer, and the ability to share the printer with both Windows and 
Mac OS users.
For all operating systems, start by installing the print server card. See “Installing the 
HP Jetdirect internal print server card”.
Installing the HP Jetdirect internal print server card
The HP Business Inkjet 1100dtn comes with an HP Jetdirect print server 200m. To purchase 
an internal HP Jetdirect print server for the HP Business Inkjet 1100d, see “Network 
interfaces”.
The print server comes with factory default settings. If you need to configure the print server 
after the printer software has been installed, see the HP Jetdirect Print Server Administrator’s 
Guide. This guide is available on the Starter CD. It can also be downloaded from the HP 
website at http://www.hp.com.
To install the HP Jetdirect print server
1Remove the slot cover from the back of the printer.
2Insert the print server as shown until it clicks.
 
						

							ENWW1-13 3Connect a network cable between the print server and the network.
4Press the TEST button on the print server. The printer prints a configuration page for the 
print server. Keep this page because you might need the information on it.
5Go to one of these sections to install the software on the computer that is acting as the 
server.
 If you are going to use the printer in an environment with on Windows or both Windows 
and Mac OS users, see “Installing the printer driver on the server (Windows)”.
 If you are using the printer in a Mac OS-only environment, see “Installing software for a 
network printer on a Macintosh”.
Installing the printer driver on the server (Windows)
After installing the print server card in the printer, you must install the printer driver on the 
computer that is acting as the server.
To install the printer driver on the server
1Close any running applications.
 aPress CTRL+ALT+DELETE simultaneously on your computer keyboard and then 
click Task Manager. 
 bClose any applications that are running. (Do not close Systray or Explorer.)
 cWhen finished, click the X in the upper-right corner of the Task Manager to close it.
2Insert the Starter CD into the CD-ROM drive. The CD menu runs automatically.
If the CD menu does not run automatically, click Start, and then click Run. At the 
command line box, type the letter of your computers CD-ROM drive followed by :\SETUP 
(for example, type D:\SETUP).
3On the CD menu, click Install Printer Driver.
4Choose your language, and then click OK.
5Follow the instructions on the screen. 
6When prompted for the connection type, select the Connected via the network option 
and click Next. Then, select Basic network setup for a PC or server (recommended) 
and click Next.
7When prompted, select the option to share the printer, and then select to install printer 
drivers for Windows clients. The installation program installs the printer driver for the 
server and copies the client drivers to a location on the server for users (clients).
8Follow the instructions on the screen to complete the installation.
9To allow Windows users to share this printer, see “Installing the software for a network 
printer on a Windows client”. To allow Mac OS users to share this printer, see “Installing 
software for a network printer on a Macintosh”.
 
						

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Installing the software for a network printer on a Windows client
Once you have connected the printer to the network and installed the printer driver on the 
network computer acting as the server, you can share the printer. Individual Windows users, 
known as clients, can connect to the printer in these ways:
zIn the Printers folder, double-click the Add Printer icon and follow the instructions for a 
network printer installation.
zInstall the printer software from the Starter CD. When prompted, select Connected via 
the network, and then select Client Setup for client-server printing. 
zOn the network, browse to the printer and drag it to your Printers folder.
zAdd the printer and install the software from the INF file that has been saved to a location 
on your network. Ask the network administrator where the INF file is located.
On the Starter CD the INF files are stored in folders using the following format: 
:\Windows\PCL3\\. 
For example, if your CD drive letter is D:, then D:\Windows\PCL3\Win2k_XP\English would 
contain the English Windows 2000 PCL 3 INF file.
Installing software for a network printer on a Macintosh
When connecting the printer to a network in the Mac OS, make sure the HP Jetdirect print 
server is installed in the printer before you install the printer software. All Mac OS users who 
want to use the printer need to install the printer software as described below.
To install software for a network printer on a Macintosh
1Insert the Starter CD into the CD-ROM drive. The CD menu runs automatically.
If the CD menu does not run automatically, double-click the CD icon on the desktop, and 
then double-click the Setup icon.
2Click Install Driver.
3Follow the instructions on the screen.
4Complete the installation in one of these ways.
Mac OS 8.6 to Mac OS 9.2.2: See “To finish a network installation for Mac OS 8.6 to 
Mac OS 9.2.2” below.
Mac OS X or later: See “To finish a network installation for Mac OS X or later” below.
To finish a network installation for Mac OS 8.6 to Mac OS 9.2.2
1When prompted, restart the computer.
2Select Chooser from the Apple menu.
3Select hp deskjet xx in the upper left window of the Chooser window, where xx 
represents the version of the current printer driver.
4Select hp business inkjet 1100 in the right window of the Chooser screen.
5Close the Chooser.