HP Business InkJet 1000 User Manual

							Using the printer 18
Printing using the PCL 3 printer driver
In most situations, you will probably print documents using the printer driver. Although specific options 
vary depending on the application you are using, you can usually gain access to the printer driver by 
clicking File and then clicking Print in the application.
For more information about printer driver features, see the printer driver online Help. For more information 
about printing from a specific application, see the documentation for that application. For information 
about printing from a Macintosh computer, see Changing settings for the Mac OS.
To print using the PCL 3 printer driver
1.On the File menu, click Print.
2.On the Name drop-down menu, select the PCL 3 printer driver, and then click Properties or Setup. 
(The options might be different for your application.)
3.On the Source is drop-down menu, select the location of the media on which you want to print. 
NOTE:To print an envelope, card, or other special media using Tray 1, select Manual Feed (Tray 1). 
For information about loading Tray 1, see Loading media.
4.On the Type is drop-down menu, select the type of media you want to print.
5.Click the Paper tab.
6.On the Print Quality drop-down menu, select a print mode.
7.Change other print settings, if necessary, and then click OK.
8.Click Print.
 
						

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Changing printer settings 19
Changing printer settings
The printer driver stores the default print settings for most applications. You need to change these settings 
when you print on media of different sizes or types.
You can change print settings for a single document from the application that the document was 
created in. To change the default print settings for all documents, you must open the printer driver from 
theStart menu.
Changing settings for Windows
The printer driver stores the default print settings for most applications. You need to change these settings 
when you print on media of different sizes or types.
You can change printer settings from an application or the printer driver. Try to make changes from the 
application first. Changes made to settings from an application always take precedence over changes 
made to settings from the printer driver.
If you want to change settings only for the jobs you are printing from the application that is currently open, 
change the settings from the application. After you close the application, the printer settings return to the 
defaults configured in the printer driver. If you want to set printing options for all jobs you print from all 
applications, change the default settings in the printer driver.
To change settings from an application (current jobs)
1.With a document open, on the File menu, click Print, and then click Setup or Properties.
2.Change the settings and click OK, Print, or a similar command.
To change default settings (all future jobs)
1.Open the printer driver in one of these ways.
For Windows 98, Windows Me and Windows 2000: From the Windows desktop, click Start, 
point to Settings, and then click Printers.
For Windows XP: Click Start, point to Settings, and then click Printers and Faxes.
2.Right-click the printer icon, and then choose one of these options.
For Windows 98 and Windows Me: Click Properties.
For Windows 2000 and Windows XP: Click Printing Preferences or Properties.
3.Change any settings and click OK. The settings you chose will apply to all documents printed from all 
applications. You can override these settings from the printer driver just for the job you are currently 
printing. See To change settings from an application (current jobs).
NOTE:For additional information, go to http://www.hp.com/support/businessinkjet1000.
 
						

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To set the default media type
NOTE:Use this procedure to set the default media type to Automatic. 
1.Gain access to the default printer settings as described above.
2.On the Paper or Paper/Quality tab, select Automatic in the Type is box and click OK.
For best printing results, still select the type of media you are using each time you print a document.
Changing settings for the Mac OS
You can change printer settings from the Page Setup and Print dialog boxes in the Mac OS. 
You can also select the default printer. The default printer is the one that is used if you choose the Print 
command without first specifying which printer you want to use with an application. The default printer 
should be the printer that you use most often.
NOTE:For more information about using the Mac OS to change printer settings, see the Mac Help on 
your computer. 
To change page setup settings
1.Open the document you want to print.
2.On the File menu, click Page Setup.
3.On the Format for drop-down menu, select the printer for which you want to format the document, 
and then change the desired settings (such as selecting the media size and setting custom page sizes).
4.On the Paper Size drop-down menu, select the media size on which you want to print.
5.Click OK.
To change print settings
1.Open the document you want to print.
2.On the File menu, click Print.
3.On the Copies & Pages panel, click All. 
4.On the Paper Type/Quality panel, select the media source or the media type on which you want 
to print.
5.Change any other settings you want, such as choosing a print quality mode.
6.Click Print.
 
						

							Using the printer 
Performing printer tasks 21
Performing printer tasks
In this section, you can find information about how to send documents to print, how to print on special 
media, and how to print on media of user-defined size.
Canceling a print job
You can cancel a print job in these ways:
Press the   (cancel button) on the printer. [Pressing the   (cancel button) clears the job that the 
printer is currently processing. It does not affect jobs waiting to be processed.]
 For Windows, double-click the printer icon that appears in the lower right corner of the computer 
screen. Select the document you want to cancel. On the  Document menu, click  Cancel.
 For the Mac OS, click the  Print Center icon or the  Printer Setup Utility  icon. In the Printer List dialog 
box, double-click the printer icon. In the  HP Business Inkjet 1000 dialog box, select the print job and 
click  Delete . 
Printing on both sides (duplexing)
You can print on both sides of a sheet of paper automatically using an optional auto-duplex unit. This is 
called automatic duplexing. To print on both sides of a page, you must specify duplex options in your 
application or in the printer driver.
Guidelines for printing on both sides of a page
When printing on both sides of the page using the optional auto-duplex unit, use the following guidelines:
The auto-duplex unit supports the following paper sizes: letter, legal, executive, A4, and ISO B5. 
It does not support smaller sizes or custom sizes. 
Minimum width: 3 inches (100 mm)
Maximum width: 8.5 inches (216 mm)
Minimum length: 5 inches (148 mm)
Maximum length: 11.7 inches (292 mm)
 To print on both sides of paper, make the selection from the application or printer driver. 
See Performing automatic duplexing .
 The minimum top margin should be at least 0.5 inch (12 mm).
 Do not print on both sides of transparencies, banner media, envelopes, plain premium inkjet paper, 
photo paper, brochure paper, glossy media, or paper lighter than 16 lb bond (60 g/m
2) or heavier 
than 24 lb bond (90 g/m2). Jams might occur with these types of media.
 Several kinds of paper require a specific orientation when you print on both sides of a page, such as 
letterhead, preprinted paper, and paper with watermarks and prepunched holes. The auto-duplex unit 
prints the second side of paper first. For Tray 1, load the paper with the front side facing down. 
 
						

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Performing manual duplexing
If you want, you can duplex manually. If you have installed an optional auto-duplex unit, leave it in place. 
You will choose manual duplexing in the printer driver.
To perform manual duplexing (Windows)
1.Load the appropriate paper in Tray 1.
2.On the File menu, click Print, and then click Properties. (The actual steps can vary; this is the most 
common method.)
3.On the Basics tab, select Back to Front under Pag e O rd er.
4.On the Finishing tab, select the Print on Both Sides check box. Make sure that the Automatic check box 
is cleared.
5.When duplexing, the top margin might need to be increased slightly to make sure pages align. 
Select the Preserve Layout check box to reduce the margins so that the page prints on a single sheet. 
Clear this check box if you prefer that the page print on more than one sheet with full margins.
6.Select or clear the Flip Pages Up check box depending on which way you want the binding. See the 
graphics in the printer driver for examples.
7.Click OK to close the dialog box. 
8.Click OK to print. 
9.Depending on your type of printer connection, do one of the following steps.
For directly connected printers: After the first side prints, a dialog box appears on your computer. 
Follow the instructions on the screen for reloading the job and then click Continue.
For network-connected printers: When the first side of the job has printed, the Resume light blinks. 
If the Toolbox is installed, the Toolbox shows a dialog box to show you how to reload the job.
10.Press the   (resume button) on the printer.
For more information on setting print options, see Changing printer settings.
To perform manual duplexing (Mac OS)
1.Load the appropriate paper in Tray 1.
2.On the File menu, click Print.
3.On the Two Sided Printing panel, select the Print Both Sides check box, the binding orientation you 
want (select the desired icon).
4.On the Paper Type/Quality panel, select Manual from the Source drop-down menu.
5.Click Print to print the document.
6.When the first side of the job has printed, the Resume light blinks. Reload the job into the tray. Be sure 
to load the paper with the print side up.
7.Press the   (resume button) on the printer.
 
						

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Performing printer tasks 23
Performing automatic duplexing
When printing is complete on one side of the paper, the printer holds the paper and pauses while the ink 
dries. Once the ink is dry, the paper is pulled back into the printer and the second side of the paper is 
printed. When printing is complete, the paper is dropped on to the output tray.
For more information on setting print options, see Changing printer settings.
To perform automatic duplexing (Windows)
1.Load the appropriate paper in Tray 1.
2.On the File menu, click Print, and then click Properties. (The actual steps can vary; this is the most 
common method.)
3.On the Finishing tab, select the Print on Both Sides check box. Make sure that the Automatic check box 
is selected.
4.When duplexing, the top margin might need to be increased slightly to make sure the pages align. 
Select the Preserve Layout check box to reduce the margins so that the page prints on a single sheet. 
Clear this check box if you prefer that the page print on more than one sheet with full margins.
5.Select or clear the Flip Pages Up check box depending on which way you want the binding. See the 
graphics in the printer driver for examples.
6.Click OK to close the dialog box. 
7.Click OK to print. 
To perform automatic duplexing (Mac OS)
1.Load the appropriate paper in Tray 1.
2.On the File menu, click Print.
3.On the Two Sided Printing panel, select the Print Both Sides check box, the binding orientation you 
want (select the desired icon).
4.On the Paper Type/Quality panel, select Automatic from the Source drop-down menu.
5.Click Print to print the document.
 
						

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Printing photographs
You can print photographs from your digital camera from a software application such as HP Photo Printing 
Software.
Use Best mode to print photographs. In this mode, printing takes longer and more memory is required 
from your computer.
Remove each sheet of media as it prints and set it aside to dry. Allowing wet media to stack up can 
cause smearing.
To print digital photographs (Windows)
1.Load the appropriate paper in Tray 1. Be sure to load the paper with the print side down.
2.On the File menu, click Print, and then click Properties. (The actual steps can vary; this is the most 
common method.)
3.On the Paper/Quality tab, select the paper type you are using from the Type is menu (for example, 
HP Premium Plus Photo Paper).
4.Under Print Quality, click Best.
5.Select the paper size from the Size is menu.
6.Change any other print settings if necessary.
7.Click OK to close the dialog box.
8.Click OK to print.
To print digital photographs (Mac OS)
1.Load the appropriate paper in Tray 1. Be sure to load the paper with the print side up.
2.Open the Paper Type/Quality panel.
3.Select the paper type you are using (for example, HP Premium Photo Paper).
4.From the Quality drop-down menu, select Best.
5.Change any other print settings if necessary.
6.Click Print to print the document.
 
						

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Printing on special media 25
Printing on special media 
This section provides information about how to print on media such as envelopes, postcards, 
and transparencies.
Printing on envelopes and cards
You can print envelopes and cards from Tray 1. Cards must be at least 3 by 5 inches (76.2 by 127 mm) 
in size. 
Tips for printing envelopes
Observe the following guidelines to avoid jams and wrinkled or torn output:
Avoid envelopes that have a very slick finish, self-stick adhesives, clasps, or windows. Also avoid 
envelopes with thick, irregular, or curled edges, or areas that are wrinkled, torn, or otherwise 
damaged.
Use a sturdy envelope of approximately 16 to 27 lb (60 to 101 
g/m2) weight. Use tightly constructed 
envelopes, and make sure the folds are sharply creased.
To load envelopes or cards in Tray 1
1.Lift the output tray and remove all media from the tray. Insert the stack of cards or envelopes into the 
tray with the flaps facing up and to the right.
2.Slide the paper width and length guides in until they stop at the edges of the envelopes or cards. 
3.Lower the output tray. Go to To print envelopes or cards from Tray 1 (Windows) or To print envelopes 
or cards from Tray 1 (Mac OS).
To print envelopes or cards from Tray 1 (Windows)
1.On the File menu, click Print, and then click Properties. (The actual steps can vary; this is the most 
common method.)
2.On the Paper/Quality tab, select the paper type you are using in the Type is box (for example, 
HP Glossy Greeting Card Paper).
3.Select the envelope or card size from the Size is menu.
4.Change any other print settings, if necessary, and then click OK.
5.Send your job to print.
To print envelopes or cards from Tray 1 (Mac OS)
1.On the File menu, click Page Setup.
2.Select the size from the Paper Size pull-down menu.
3.Change any other settings and click OK.
4.On the File menu, click Print.
5.On the Paper Type/Quality panel, select the paper type you are using from the Paper Type pull-down 
menu (such as Greeting Cards).
6.Change any other settings if necessary, then click OK.
 
						

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Printing on transparencies
You can print transparencies from Tray 1. For best results, use HP Premium Plus Inkjet Transparency Film, 
which is specifically designed to work with the printer, or other transparency film that is designed for 
inkjet printers.
To load transparencies
1.Remove all media from Tray 1. Insert the transparencies with the rough side down and the adhesive 
strip pointing forward. 
2.Slide the width and length guides until they stop at the edge of the transparencies. Slide the tray back 
into its closed and locked position.
To print transparencies (Windows)
1.On the File menu, click Print, and then click Properties. (The actual steps can vary; this is the most 
common method.)
2.On the Paper/Quality tab, under Print Quality, select Best in the drop-down menu.
NOTE:Use Best mode to print transparencies. Because this mode provides a longer drying time, 
it ensures that the ink dries completely before the next page is delivered to the output tray.
3.Under Ty p e  i s, select Transparency Films.
4.Under Size is, select the appropriate size for the transparency you are printing.
5.Change any other print settings, if necessary, and then click OK.
6.Send your job to print.
7.Remove each sheet of media as it prints and set aside to dry. Allowing wet media to stack up may 
cause smearing.
To print transparencies (Mac OS)
1.On the File menu, click Page Setup.
2.In the Paper Size pull-down menu, select size, change any other settings, and click OK.
3.On the File menu, click Print.
4.On the Paper Type/Quality panel, select the Paper tab.
5.In the Paper Type pull-down menu, select the transparency type you are using.
6.In the Quality pull-down menu, select Best.
NOTE:Use Best mode to print transparencies. This mode provides a longer drying time and ensures that 
the ink dries completely before the next page exits the printer.
7.Change any other print settings if necessary, and then click Print.
8.Remove each sheet of media as it prints and set aside to dry. Allowing wet media to stack up might 
cause smearing.
 
						

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Printing on special media 27
Printing on custom-size media
You can print custom-size media from Tray 1. When you want to print on custom-size media, you need to 
adjust the length and width guides in the tray, and, if necessary, extend the tray size to accommodate 
larger media.
Use Tray 1 when printing on paper that is 3 to 8.5 inches wide and 5 to 14 inches long (76.2 to 216 
mm wide and 127 to 356 mm long).
If your application supports custom-size media, set the media size in the application before creating 
and printing the document. If your application does not support custom size media, set the size in the 
printer driver, create the document, and then print it. (You might need to reformat existing documents to 
print them correctly on custom paper sizes.)
For information about extending the tray size, see Loading media.
To load custom-size media
1.Raise the output tray and remove all media from Tray 1.
2.Insert the custom-size media into the tray.
3.Slide the width and length guides until they stop at the edges of the media. The guides should be snug 
against the media without bending it.
CAUTION:Sliding the guides too tightly against the media can cause jams.
4.Lower the output tray.
To print custom-size media (Windows)
1.On the File menu, click Print, and then click Properties. (The actual steps can vary; this is the most 
common method.)
2.On the Paper/Quality tab, select the media type from the Type is box.
3.Click the Custom button under the Size is box.
4.Enter the dimensions of the paper in the Custom Paper Size dialog box, and then click OK.
5.Change any other print settings, if necessary, and then click OK.
6.Send your job to print.