Epson WorkForce Pro WP 4545 User Manual

							Contents
Copyright and Trademarks
Copyright and Trademarks................... 2
Guidelines
Where to Find Information................... 4
Available features for your product........... 4
Illustrations used in this guide............... 4
Menu names used in this guide.............. 4
Warnings, Cautions, and Notes................ 5
Safety Instructions
Important Safety Instructions................. 6
Setting up the product..................... 6
Choosing a place for the product............. 7
Using the product........................ 7
Using the product with a wireless connection. . . . 8
Handling ink cartridges.................... 8
Using the LCD screen..................... 8
Precautions on the touch panel.............. 9
Restrictions on Copying..................... 9
Protecting Your Personal Information.......... 10
Getting to Know Your Product
Product Parts............................ 15
Guide to the Control Panel.................. 18
For WP-4511/WP-4515/WP-4521/WP-4525/
WP-4530/WP-4531/WP-4535.............. 18
For WP-4540/WP-4545. . ................. 20
Power Saving Function..................... 22
Restarting Automatically After a Power Failure
...................................... 22
Paper Handling
Introduction to Using, Loading, and Storing
Media.................................. 23
Selecting which tray to use and its loading
capacities............................. 23
Storing paper.......................... 25
Loading Paper............................ 25
Into the paper cassette.................... 25
Into the rear MP tray..................... 29
Loading Envelopes........................ 31
Placing Originals.......................... 33
Automatic Document Feeder (ADF)......... 33
Document glass........................ 35
Printing
Using Your Software....................... 37
Printer driver and status monitor............ 37
Basic Printing............................ 39
Selecting the correct paper type ............. 39
Loading paper or envelopes................ 39
Basic printer settings for Windows........... 40
Basic printer settings for Mac OS X 10.5 or 10.6
.................................... 41
Basic printer settings for Mac OS X 10.4....... 43
Canceling Printing........................ 45
Using the printer button.................. 45
For Windows.......................... 45
For Mac OS X.......................... 46
Printing with Special Layout Options........... 46
2-Sided Printing........................ 46
Fit to Page Printing...................... 54
Pages Per Sheet Printing.................. 57
Poster Printing (for Windows only).......... 60
Watermark Printing (for Windows only)...... 64
Sharing Your Printer....................... 66
Scanning
Let’s Try Scanning......................... 67
Starting a Scan......................... 67
Image Adjustment Features................ 70
Basic Scanning........................... 72
Scanning from the Control Panel............ 72
Scanning in Home Mode.................. 74
Scanning in Office Mode.................. 75
Scanning in Professional Mode............. 77
Previewing and Adjusting the Scan Area...... 79
Various Types of Scanning.................. 81
Scanning a Magazine..................... 81
Scanning Multiple Documents to a PDF File
.................................... 83
Scanning a Photo....................... 87
Software Information...................... 88
Starting Epson Scan Driver................ 88
Starting Other Scanning Software........... 89 WP-4511/4515/4521/4525/4530/4531/4535/4540/4545     User’s Guide
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							Copying
Selecting Paper........................... 91
Copying Documents....................... 91
Basic copying.......................... 91
2-Sided Copying........................ 92
Collate Copying........................ 93
Layout copying......................... 94
Copy Mode Menu List...................... 95
Faxing
Introducing FAX Utility.................... 96
Connecting to a Phone Line.................. 96
Using the phone line for fax only............ 96
Sharing line with phone device............. 97
Checking the fax connection............... 99
Setting Up Fax Features.................... 100
Setting up speed dial entries............... 100
Setting up group dial entries.............. 101
Creating header information.............. 102
Changing Fax Output setting to print........ 103
Selecting paper source to print fax.......... 104
Sending Faxes........................... 104
Basics of send faxes..................... 104
Sending faxes using speed dial/group dial. . . . . 105
Sending faxes by broadcasting............. 106
Sending a fax at a specified time............ 108
Sending a fax from a connected phone....... 109
Receiving Faxes.......................... 109
Receiving faxes automatically.............. 109
Receiving faxes manually................. 110
Receive a fax by polling.................. 111
Printing Reports......................... 112
Fax Mode Menu List...................... 113
Using the Control Panel
Selecting a Mode......................... 114
Setup Mode............................. 114
Lock Settings.......................... 114
Power Off Timer....................... 115
Paper Size Loaded...................... 115
Paper Size Notice...................... 115
Print Status Sheet...................... 116
Setup mode menu list................... 116
Copy Mode............................. 119
Copy mode menu list................... 119
Scan Mode............................. 120
Scan mode menu list.................... 120
Fax Mode.............................. 121
Fax mode menu list..................... 121
Error Messages.......................... 122
Installing Option
250-Sheet Paper Cassette Unit............... 124
Installing the paper cassette unit........... 124
Uninstalling the cassette unit.............. 125
Replacing Consumables
Ink Cartridges........................... 126
Checking the ink cartridge status........... 126
Precautions on ink cartridge replacement. . . . . 129
Replacing an ink cartridge................ 130
Maintenance Box........................ 131
Checking the maintenance box status........ 131
Handling precautions................... 131
Replacing a maintenance box.............. 132
Maintaining Your Printer and Software
Checking the Print Head Nozzles............. 134
Using the Nozzle Check utility for Windows
................................... 134
Using the Nozzle Check utility for Mac OS X
................................... 134
Using the control panel.................. 135
Cleaning the Print Head................... 135
Using the Head Cleaning utility for Windows
................................... 136
Using the Head Cleaning utility for Mac OS X
................................... 137
Using the control panel.................. 137
Aligning the Print Head.................... 138
Using the Print Head Alignment utility for
Windows............................ 138
Using the Print Head Alignment utility for
Mac OS X............................ 139
Using the control panel.................. 139
Setting/Changing Time and Region........... 140
Making Printer Settings.................... 141
Power Off Timer Setting................. 141
Paper Size Loaded Setting................ 142
Cleaning the Printer...................... 143
Cleaning the exterior of the printer......... 143
Cleaning the interior of the printer.......... 144
Transporting the Printer................... 144
Checking and Installing Your Software......... 145 WP-4511/4515/4521/4525/4530/4531/4535/4540/4545     User’s Guide
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							Checking the software installed on your
computer............................ 145
Installing the software................... 146
Uninstalling Your Software................. 146
For Windows......................... 146
For Mac OS X......................... 148
Troubleshooting for Printing
Diagnosing the Problem................... 149
Status monitor........................ 149
Running a printer operation check.......... 149
Checking Printer Status.................... 150
For Windows......................... 150
For Mac OS X......................... 152
The Paper Jams.......................... 154
Removing jammed paper from the rear unit... 155
Removing jammed paper from the front cover
and the output tray..................... 156
Removing jammed paper from the paper
cassette(s)............................ 157
Removing jammed paper from the Automatic
Document Feeder (ADF)................. 158
Preventing paper jams................... 160
Reprinting after a paper jam (for Windows
only)................................ 160
Print Quality Problems.................... 161
Horizontal banding..................... 162
Vertical banding or misalignment.......... 162
Incorrect or missing colors............... 163
Blurry or smeared print.................. 163
Miscellaneous Printout Problems............. 164
Incorrect or garbled characters............. 164
Incorrect margins...................... 164
Printout has a slight slant................. 164
Inverted image........................ 165
Blank pages print...................... 165
Printed side is smeared or scuffed. . . . . . . . . .  165
Printing is too slow..................... 166
Paper Does Not Feed Correctly.............. 166
Paper does not feed..................... 166
Multiple pages feed..................... 167
Paper is improperly loaded............... 167
Paper is not ejected fully or is wrinkled. . . . . . . 167
The Printer Does Not Print................. 168
The LCD screen or all lights are off.......... 168
The LCD screen or lights came on and then
went out............................. 168
The LCD screen or lights are on............ 168
An ink error is indicated after you replace the
cartridge............................. 169
Increasing the Print Speed (For Windows Only)
..................................... 169
Other Problem.......................... 170
Printing plain papers quietly.............. 170
Troubleshooting for Scanning
Problems Indicated by Messages on the LCD
Panel or Status Light...................... 172
Problems When Starting a Scan.............. 172
Using the Automatic Document Feeder (ADF)
................................... 172
Using the button....................... 173
Using scanning software other than Epson
Scan driver........................... 174
Problems When Feeding Paper.............. 174
The paper gets dirty..................... 174
Multiple sheets of paper are fed. . . . . . . . . . . .  174
The paper jams in the Automatic Document
Feeder (ADF) ......................... 174
Problems With Scanning Time.............. 174
Problems With Scanned Images.............. 175
Scan quality is unsatisfactory.............. 175
The scanning area or direction is
unsatisfactory......................... 176
Problems Remain After Trying All Solutions.... 177
Troubleshooting for Copying
You see banding (light lines) in your prints or
copies................................. 178
Your print is blurry or smeared.............. 178
Your print is faint or has gaps............... 178
Your print is grainy....................... 179
You see incorrect or missing colors........... 179
The image size or position is incorrect......... 179
Troubleshooting for Faxing
Cannot send fax......................... 180
Cannot receive fax........................ 180
Quality problems (sending)................. 180
Quality problems (receiving)................ 181
Answering machine cannot answer voice calls. . .  181
Incorrect time........................... 181 WP-4511/4515/4521/4525/4530/4531/4535/4540/4545     User’s Guide
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							Product Information
Ink and Paper........................... 182
Ink cartridges......................... 182
Maintenance box....................... 183
Paper............................... 183
Option................................ 184
250-Sheet Paper Cassette Unit/PXBACU1. . . .  184
System Requirements..................... 184
Windows requirements.................. 184
Macintosh requirements................. 184
Technical Specifications.................... 185
Printer specifications.................... 185
Scanner specifications................... 188
Automatic Document Feeder (ADF)
specifications......................... 188
Fax specifications...................... 188
Network Interface Specification............ 189
Mechanical........................... 189
Electrical............................. 190
Environmental........................ 192
Standards and approvals................. 192
Interface............................. 194
External USB Device.................... 194
Where To Get Help
Technical Support Web Site................. 195
Contacting Epson Support.................. 195
Before Contacting Epson................. 195
Help for Users in Europe................. 196
Help for Users in Taiwan................. 196
Help for Users in Australia............... 197
Help for Users in Singapore............... 197
Help for Users in Thailand................ 198
Help for Users in Vietnam................ 198
Help for Users in Indonesia............... 198
Help for Users in Hong Kong.............. 200
Help for Users in Malaysia................ 200
Help for Users in India.................. 201
Help for Users in the Philippines........... 202
Index
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							Getting to Know Your Product
Product Parts
Note:
The illustrations in this section are from a similar product model. Although they may differ from your actual product, the
method of operation is the same.
a. ADF cover *
b. Automatic Document Feeder (ADF) *
c. Edge guide *
d. ADF input tray (place your originals here to be copied) *
e. ADF output tray (your originals are ejected here as they are copied) *
f. Paper cassette 1
g. Paper cassette 2 (optional)
* These parts are only available for the fax model.
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							a. Edge guides
b. Stopper
c. Output tray extension
d. Output tray
e. Edge guides
f. Rear MP tray
g. Feeder guard
a. Document cover
b. Document glass
c. Control panel
d. USB connector for external storage device
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							a. Ink cartridge slots
b. Front cover
c. Print head
a. LINE port *
b. EXT. port *
c. External USB port
d. LAN port
e. Maintenance box
f. Rear unit
g. AC inlet
* These parts are only available for the fax model.
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							Guide to the Control Panel
Control panel design varies depending on location.
Note:
Although the menus, setting items, or option names displayed on the LCD screen may differ from your actual product, the
method of operation is the same.
For WP-4511/WP-4515/WP-4521/WP-4525/WP-4530/WP-4531/
WP-4535
abc d efghj
i
kl
mnop
qr
Buttons, LCD, and lights
Button and LCD
ButtonsFunction
a
PTurns the printer on or off.
bKEnters fax mode.*1
c
Enters scan mode.
drEnters copy mode.
e
Turns the Auto Answer mode on or off.*1
f - LCD screen displays menus.
g
l, u, r, dSelects menus. Use u and d to specify the number of copies. When typing a fax
number, l acts as a backspace key, and r inserts a space.
h OK Activates the setting you have selected.
i 0 - 9, *, # Specifies the date/time or the number of copies, as well as fax numbers. Enters
alphanumeric characters and switches between uppercase, lowercase, and
numbers each time it is pressed. It may be easier to use the software keypad to enter
text instead of using these buttons.
j
yStops printing/copying/scanning/faxing.
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							ButtonsFunction
k
Displays the speed dial/group dial list in fax mode.*1
l
Displays the last number dialed. When entering numbers in fax mode, this inserts a
pause symbol (-) that acts as a brief pause during dialing.*1
mFEnters setup mode.
n
Displays Help for solutions to problems.
oxDisplays detailed settings for each mode.
pyCancels/returns to the previous menu.
q
xStarts copying/scanning/faxing in black and white.*2
r
xStarts copying/scanning/faxing in color.*2
*1 These buttons and their functions are only available for fax capable models.
*2 The fax functions are only available for fax capable models.
Lights
LightsFunction
POn when the product is on.
Flashes when the product is receiving data, printing/copying/scanning/faxing,
replacing an ink cartridge, charging ink, or cleaning the print head.
On when the fax is in Auto Answer mode.
Error On when an error has occurred.
See the Network Guide for more details. Wi-Fi is only available for Wi-Fi capable
models.
Using the LCD screen
a
bcd
fe
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							Function
a
Press u or d to select the menu item. The highlight section moves up or down.
b Displays the available buttons and functions.
c
Press l or r to set the density.
d
Press u or d to set the number of copies.
e The ADF icon is displayed when there is a document loaded in the Automatic Document Feeder (ADF).
f
A virtual keyboard for entering text. Use the u, d, l, r buttons to select a character or button on the keyboard,
and press OK to enter the character or use the selected button. 
The keyboard buttons perform the following operations. 
 (backspace) deletes the character to the left of the cursor. 
 moves the cursor left or right within the text. 
 inserts a space. 
When finished, select Done and then press OK.
For WP-4540/WP-4545
a
bcd
efgh
ji
klm
no
Buttons, LCD, and lights
Button and LCD
ButtonsFunction
a
PTurns the printer on or off.
bKEnters fax mode.
c
Enters scan mode.
drEnters copy mode.
e - LCD screen displays menus.
fFEnters setup mode.
gxDisplays detailed settings for each mode.
h 0 - 9, *, # Specifies the date/time or the number of copies, as well as fax numbers.
i
yStops printing/copying/scanning/faxing.
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