Epson WorkForce Pro WP 4545 User Manual

							
I
Enter a name to identify the speed dial entry. You can enter up to 30 characters.

For details on using the virtual keyboard, refer to the section below.
&  “Using the LCD screen” on page 19
J
For WP-4540/WP-4545:
Press  OK to register the name.
Select  Done to register the name.
Setting up group dial entries
You can add speed dial entries to a group, allowing you to se nd a fax to multiple recipients at the same time. Up to 60
combined speed dial and group dial entries can be entered.
Follow the instructions below to add speed dial entries to a group. Use the  l, r , u , or  d buttons to change the LCD
screen view to find the menu, setting item, or option you want to enter.
A
Enter  K Fax  mode.
B
Enter the  x Menu .
C
Select  Group Dial Setup .
D
Select Create . You see the available group dial entry numbers.
E
Press u or  d to select the group dial entry number that you want to register.
F
Press  OK.
G
Enter a name to identify the group dial entry. You can enter up to 30 characters.

For details on using the virtual k eyboard, refer to the section below.
&  “Using the LCD screen” on page 19
H
For WP-4540/WP-4545:
Press  OK to register the name.
Select  Done to register the name.
I
Press  u or  d to select the speed dial entry number that  you want to register in the group dial list.
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Note for WP-4521/WP-4525/WP-4530/WP-4531/WP-4535:
For WP-4521/WP-4525/WP-4530/WP-4531/WP-4535:
Note for WP-4521/WP-4525/WP-4530/WP-4531/WP-4535:
For WP-4521/WP-4525/WP-4530/WP-4531/WP-4535:
 
						

							
J
For WP-4540/WP-4545:
Press 
 to add the speed dial entry to the group dial.
Note for WP-4540/WP-4545:
Press 
 again to cancel adding the speed dial entry that you selected.

Press r to add the speed dial entry to the group dial.

Press  l to cancel adding the speed di al entry that you selected.
K
Repeat steps 9 and 10 to add other speed  dial entries to the group dial list. You can register up to 30 speed dial
entries in a group dial.
L
Press  OK to finish creating a group dial list.
Creating header information
You can create a fax header by adding inform ation such as your phone number or name.
Follow the instructions below to  create a fax header. Use the l, r , u , or  d buttons to change the LCD screen view to
find the menu, setting item, or option you want to enter.
Note:
Make sure you have set the time correctly.
&  “Setting/Changing Time and Region” on page 140
A
Enter  F Setup  mode.
B
Select  Fax Settings .
C
Select Communication .
D
Select Header .
E
Select Fax Header .
F
Enter the header information. You  can enter up to 40 characters.

For details on using the virtual keyboard, refer to the section below.
&  “Using the LCD screen” on page 19
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For WP-4521/WP-4525/WP-4530/WP-4531/WP-4535:
Note for WP-4521/WP-4525/WP-4530/WP-4531/WP-4535:
Note for WP-4521/WP-4525/WP-4530/WP-4531/WP-4535:
 
						

							
G
For WP-4540/WP-4545:
Press OK.
Select  Done.
H
Select  Your Phone Number .
I
Use the numeric keypad with other buttons on the cont rol panel to enter your phone number. You can enter up
to 20 digits.
Note for WP-4540/WP-4545:
❏ Press 
 to enter a space, and press  to delete.
❏ Press the # button to enter a plus sign  (+) which represents the internationa l call prefix. Note that the * and 
button do not work.

❏Press  r to enter a space, and press  l to delete.
❏ Press the # button to enter a plus sign  (+) which represents the international  call prefix. Note that the * button
does not work.
J
Press  OK to register the header information.
Changing Fax Output setting to print
You can select whether to save the receiv ed fax as a data file or to print it. To print the fax, follow the steps below.
Follow the instructions below to change the fax output setting to print. Use the  l, r , u , or  d buttons to change the LCD
screen view to find the menu, setting item, or option you want to enter.
Note:
❏ Use FAX Utility to change the setting to save the received fa x as a data file. You cannot change the setting to save from
the control panel.
❏ When you change the setting from save to print, the received  fax data stored in the product's memory will be printed
automatically.
A
Enter  F Setup  mode.
B
Select  Fax Settings .
C
Select Receive Settings .
D
Select Fax Output .
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For WP-4521/WP-4525/WP-4530/WP-4531/WP-4535:
Note for WP-4521/WP-4525/WP-4530/WP-4531/WP-4535:
 
						

							E
Press OK.
F
Select Yes.
Selecting paper source to print fax
Follow the instructions below to select the paper source to print the fax. Use the l, r, u, or d buttons to change the
LCD screen view to find the menu, setting item, or option you want to enter.
A
Enter F Setup mode.
B
Select Fax Settings.
C
Select Receive Settings.
D
Select Paper Source to Print.
E
Select the paper source that you want to change.
F
Change the setting.
Sending Faxes
Basics of send faxes
For WP-4540/WP-4545:
Use the l, r, u, or d buttons to change the LCD screen view to find the menu, setting item, or option you want to
enter.
A
Place your original in the Automatic Document Feeder or on the document glass.
& “Placing Originals” on page 33
B
Enter K Fax mode.
C
Press . WP-4511/4515/4521/4525/4530/4531/4535/4540/4545     User’s Guide
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D
Use the keys on the numeric keypad to enter the fax number, and then press OK. You can enter up to a
maximum of 64 digits.
Note:
❏ To separate phone numbers, enter a space by pressing 
.
❏ To display the last fax number you used, press  Redial.
❏ Press  x Menu  and select  Send Settings  to change the settings.
E
Press one of the  x Start  buttons to start sending.
Note:
If the fax number is busy or there is some prob lem, this product redials after one minute. Press  Redial to redial immediately.
Use the  l, r , u , or  d buttons to change the LCD screen view to fi nd the menu, setting item, or option you want to
enter.
A
Place your original in the Automatic Document Feeder or on the document glass.
&  “Placing Originals” on page 33
B
Enter  K Fax  mode.
C
Use the keys on the numeric keypad to enter the fax  number. You can enter up to a maximum of 64 digits.
Note:
❏To separate phone numbers, enter a space by pressing  r.
❏ To display the last fax number you used, press 
 Redial/Pause .
❏ Press  x Menu  and select  Send Settings  to change the settings.
D
Press one of the  x Start  buttons to start sending.
Note:
If the fax number is busy or there is some prob lem, this product redials after one minute. Press 
 Redial/Pause  to redial
immediately.
Sending faxes using speed dial/group dial
You can add speed dial entries to a group, allowing you to se nd a fax to multiple recipients at the same time. Up to 60
combined speed dial and group dial entries can be entered.
Follow the instructions below to send faxes using speed dial/group dial. Use the  l, r , u , or  d buttons to change the
LCD screen view to find the menu, setting item, or option you want to enter. WP-4511/4515/4521/4525/4530/4531/4535/4 540/4545     User’s Guide
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For WP-4521/WP-4 525/WP-4530/WP-4531/WP-4535:
 
						

							
A
Place your original in the Automatic Document Feeder or on the document glass.
& “Placing Originals” on page 33
B
Enter  K Fax  mode.
C
For WP-4540/WP-4545:
Press  Speed Dial  or Group Dial .
Press 
  Speed Dial .

Press 
 Speed Dial to switch the speed  dial list or group dial list.
D
Select the entry number to send.
Note:
Press x Menu  and select  Send Settings  to change the settings.
E
Press one of the  x Start  buttons to start sending.
Note:
To scan and fax both sides of your original, load  the original in the ADF. After step 4, press x Menu  and select  Send Settings
-  2-Sided Faxing  - On .
Sending faxes by broadcasting
Broadcast allows you to easily send the same fax to mult iple numbers (up to 30) using speed dial/group dial, or by
entering the fax numbers.
Follow the instructions below to se nd faxes by broadcasting. Use the l, r , u , or  d buttons to change the LCD screen
view to find the menu, setting item, or option you want to enter.
Note:
You can only send B&W faxes.
For WP-4540/WP-4545:
A
Place your original in the Automatic Document Feeder or on the document glass.
&  “Placing Originals” on page 33
B
Enter  K Fax  mode.
C
Enter the  x Menu .
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For WP-4521/WP-4525/WP-4530/WP-4531/WP-4535:
Note for WP-4521/WP-4525/WP-4530/WP-4531/WP-4535:
 
						

							
D
Select Broadcast Fax .
Note:
To select recipients from a speed or group dial list, go to step 9.
E
Press .
F
Enter a fax number.
G
Press OK.
H
Press  d, and then add the fax number.
Note:
❏ To add another number, repeat steps 5 through 8.
❏ If you do not need to add re cipients from the speed dial/group dial lists, press  OK and go to step 12.
I
Select  Speed Dial  or Group Dial .
J
Press u or  d to select the entry number and then press .
K
Press  OK. You see a confirmation message.
L
Press the  x Start  (B&W) button to start sending.
A
Place your original in the Automatic Document Feeder or on the document glass.
& “Placing Originals” on page 33
B
Enter  K Fax  mode.
C
Enter the  x Menu .
D
Select  Broadcast Fax .
Note:
To select recipients from a speed or group dial list, go to step 7.
E
Press r, and then enter a fax number.
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For WP-4521/WP-4 525/WP-4530/WP-4531/WP-4535:
 
						

							F
Press d, and then add the fax number.
Note:
❏To add another number, repeat steps 5 and 6.
❏If you do not need to add recipients from the speed dial/group dial lists, press OK and go to step 10.
G
Select speed dial or group dial list.
H
Press u or d to select an entry number, and then press r to add phone numbers. Repeat this step to add another
entry.
Note:
To cancel adding the entry, press l.
I
Press OK. You see a confirmation message.
J
Press the x Start (B&W) button to send the fax.
Sending a fax at a specified time
Follow the instructions below to send a fax at a specified time. Use the l, r, u, or d buttons to change the LCD screen
view to find the menu, setting item, or option you want to enter.
Note:
❏Make sure you have set the time correctly.
& “Setting/Changing Time and Region” on page 140
❏You can only send B&W faxes.
A
Place your original in the Automatic Document Feeder or on the document glass.
& “Placing Originals” on page 33
B
Enter K Fax mode.
C
Enter a fax number. You can also use redial, speed dial, or group dial lists to select fax numbers.
D
Enter the x Menu.
E
Select Send Fax Later.
F
Select On. WP-4511/4515/4521/4525/4530/4531/4535/4540/4545     User’s Guide
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							G
Set the time that you want to send the fax, and then press OK.
H
Press y Back to return to the fax send screen.
I
Press the x Start (B&W) button to reserve a fax.
Note:
If you need to cancel faxing at the time you specified, press y Stop/Reset.
Sending a fax from a connected phone
If the recipient has the same number for both phone and fax, you can send a fax after talking over the phone without
hanging up.
A
Place your original in the Automatic Document Feeder or on the document glass.
& “Placing Originals” on page 33
B
Dial a number from the phone connected to the product.
C
Select Send.
D
Press one of the x Start buttons to send fax.
E
Hang up the phone.
Receiving Faxes
Receiving faxes automatically
The product automatically receives and prints faxes in Auto Answer mode. WP-4511/4515/4521/4525/4530/4531/4535/4540/4545     User’s Guide
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							Note:
❏Depending on the Fax Output settings, the received fax is saved as a data or printed. 
& “Changing Fax Output setting to print” on page 103
❏If Fax Output is set to Save, the received fax data is automatically saved as data, and you can skip step 1.
A
Load A4-size plain paper.
& “Loading Paper” on page 25
B
Press  Auto Answer to turn on the Auto Answer mode.
Note:
❏When an answering machine is connected directly to this product, make sure you set Rings to Answer correctly
using the following procedure.
❏Depending on the region, Rings to Answer may be unavailable.
C
Enter F Setup mode.
D
Select Fax Settings.
E
Select Communication.
F
Select Rings to Answer.
G
Press u or d to select the number of rings, and then press OK.
c
Caution:
Select more rings than needed for the answering machine to pick up. If it is set to pick up on the fourth ring, set the
product to pick up on the fifth ring or later. Otherwise the answering machine cannot receive voice calls.
Note:
When you receive a call and the other party is a fax, the product receives the fax automatically even if the answering machine
picks up the call. If you pick up the phone, wait until the LCD screen displays a message saying that a connection has been
made before you hang up. If the other party is a caller, the phone can be used as normal or a message can be left on the
answering machine.
Receiving faxes manually
If your phone is connected to the product, and Auto Answer mode has been set to Off, you can receive fax data after the
connection is made. WP-4511/4515/4521/4525/4530/4531/4535/4540/4545     User’s Guide
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