Dell 1235cn User Guide

							Getting started |21
• Alarm Sound: Turns the alarm sound on or off. With this option set to 
On, an alarm tone sounds when an error occurs or fax communication 
ends.
• Speaker: Turns on or off the sounds fr om the telephone line through 
the speaker, such as a dial tone or a fax tone. With this option set to 
Comm.  which means “Common,” the speaker is on until the remote 
printer answers. 
• Ringer: Adjusts the ringer volume. For the ringer volume, you can 
select  Off, Low , Mid , and  High. 
Speaker, ringer, key sound, and alarm sound
1.Press  Menu until System Setup  appears on the bottom line of the 
display and press  OK.
2. Press the left/right arrow until Sound/Volume appears and press 
OK.
3. Press the left/right arrow until  the sound option you want appears 
and press  OK.
4. Press the left/right arrow until the desired status or volume for the 
sound you have selected appears and press  OK.
5. If necessary, repeat steps 3 through 5 to set other sounds.
6. Press  Stop/Clear  to return to ready mode.
Speaker volume for On Hook Dial
1.Press  On Hook Dial. A dial tone sounds from the speaker.
2. Press the left/right arrow until you hear the volume you want.
3. Press  Stop/Clear  to save the change and return to ready mode.
Entering characters us ing the number keypad
As you perform various tasks, you ma y need to enter names and numbers. 
For example, when you set up your pr inter, you enter your name or your 
company’s name, and the fax number. When you store fax numbers or 
email addresses in memory, you may also enter the corresponding names.
Entering alphanumeric characters
1. When you are prompted to enter a letter, locate the button labeled 
with the character you want. Press t he button until the correct letter 
appears on the display.
For example, to enter the letter  O, press  6, labeled with MNO .
Each time you press  6, the display shows a different letter,  M, N, O , 
m, n, o  and finally  6.
You can enter special characters, such  as space, plus sign, and etc. 
For details, see the below section.
2. To enter additional letters, repeat step 1.
If the next letter is printed on the same button, move the cursor by 
pressing the
 left/right arrow button and then press the button labeled 
with the letter you want. The cursor  will move to the right and the 
next letter will appear on the display.
You can enter a space by pressing  1 twice.
3. When you have finished  entering letters, press OK.
Keypad letters and numbers Correcting numbers or names
If you make a mistake while entering 
a number or name, press the left/
right arrow button to delete the last  digit or character. Then enter the 
correct number or character.
Inserting a pause
With some telephone systems, you must dial an access code (9, for 
example) and listen for a second dial  tone. In such cases, you must 
insert a pause in the telephone num ber. You can insert a pause while 
you are setting up speed dial numbers.
To insert a pause, press  Redial/Pause at the appropriate place while 
entering the telephone number. A - appears on the display at the 
corresponding location.
Using the save modes
Power Save mode
Power Save mode allows your printer to reduce power consumption 
when it is not in actual use. You can turn this mode on and select a 
length of time for which the printer wa its after a job is printed before it 
switches to a reduced power state.
1. Press  Menu until System Setup appears on the bottom line of the 
display and press  OK.
2. Press  OK when  Machine Setup  appears.
3. Press the left/right arrow until  Power Save appears and press  OK.
4. Press the left/right arrow until the  time setting you want appears and 
press  OK.
5. Press  Stop/Clear to return to ready mode.
Auto continue
This option allows you to set the printer to continue printing or not, in case 
the paper size you have set and the paper within the tray mismatches. 
1.Press  Menu until System Setup appears on the bottom line of the 
display and press  OK.
2. Press  OK when  Machine Setup  appears.
3. Press the left/right arrow until  Auto Continue appears and press  OK.
4. Press the left/right arrow until the binding option you want appears.
•On: Automatically prints after set time passes, when the paper size 
You can adjust the volume level using  On Hook Dial.
You can adjust the speaker volume only when the telephone line is 
connected.
KEYASSIGNED NUMBERS, LETTERS, OR CHARACTERS
1  @     /     .     ‘    1
2 A    B    C    a    b    c    2
3  D    E    F    d    e    f    3
4  G    H    I     g    h    i    4
5  J    K    L    j    k    l    5
6  M    N    O    m    n    o    6
7  P    Q    R    S    p    q    r   s   7
8  T    U    V    t    u    v    8
9  W    X    Y    Z    w    x    y    z    9
0  +     -     ,     &    0
*  * 
#  #
KEYASSIGNED NUMBERS, LETTERS, OR CHARACTERS
 
						

							22 |Getting started
mismatches the tray paper size.
• Off:  Waits until you press  Black Start or Color Start  on the control 
panel, when the paper size mismatches the tray paper size.
5. Press  OK to save your selection.
6. Press  Stop/Clear to return to ready mode.
 
						

							Loading originals and print media |23
loading originals and print media
This chapter introduces you to loading originals and print media into your printer.
This chapter includes:
• Loading originals
• Selecting print media
• Changing the size of the paper in the paper tray • Printing on special print materials
• Setting the paper size and type
LOADING ORIGINALS
You can use the scanner glass or ADF to load an original for copying, 
scanning, and sending a fax.
On the scanner glass
Ensure that no originals are in the ADF.
 If an original is detected in the ADF, 
the printer gives it priority over the original on the scanner glass. To get the 
best scan quality, especially for co lored or gray-scaled images, use the 
scanner glass.
1. Lift and open the scanner lid.
2. Place the original face down on the scanner glass and align it with the 
registration guide at the top left corner of the glass. 3.
Close the scanner lid.
In the ADF
Using the ADF, you can load up to 15 sheets of paper (75 g/m2, 20 lb bond) 
for one job. 
When you use the ADF:
• In the ADF: Do not load paper smaller than 142 x 148 mm (5.6 x  5.8 inches) or larger than 216 x 356 mm (8.5 x 14 inches).
• Do not attempt to load the following types of paper: - carbon-paper or carbon-backed paper
- coated paper
- onion skin or thin paper
- wrinkled or creased paper
- curled or rolled paper
- torn paper
• Remove all staples and paper clips before loading.
• Ensure any glue, ink, or correction fluid on the paper is completely dry  before loading.
• Do not load originals that include di fferent sizes or weights of paper.
• Do not load booklets, pamphlets, tr ansparencies, or documents having 
other unusual characteristics.
1. Flex or fan the edge of the paper stack to separate the pages before 
loading originals.
• Be careful not to break the scan glass. You may get hurt. 
• Be careful not to let the scan cover fall over your hands. You may 
get hurt. 
• When scanning or copying, do not  look at the light inside the 
scanner. It is harmful for your eyes and it can be dangerous. 
• Leaving the scanner lid open while copying may affect copy quality  and toner consumption.
• Dust on the scanner glass may c ause black spots on the printout. 
Always keep the scanner glass clean.
• If you are copying a page from a boo k or magazine, lift the scanner 
lid until its hinges are caught by  the stopper and then close the lid. 
If the book or magazine is thicker than 30 mm, start copying with 
the lid open.
 
						

							24 |Loading originals and print media
2.Load the original face up into the ADF. Ensure that the bottom of the 
original stack matches the paper  size marked on the document input 
tray.
3. Adjust the document width guides to the paper size.SELECTING PRINT MEDIA
You can print on a variety of print media, such as plain paper, envelopes, 
labels, and transparencies. Always use  print media that meet the guidelines 
for use with your printer. Print media  that does not meet the guidelines 
outlined in this user’s guide may cause the following problems:
• Poor print quality
• Increased paper jams
• Premature wear on the printer.
Properties, such as weight, composition, grain, and moisture content, are 
important factors that affect the prin ter’s performance and the output quality. 
When you choose print materials, consider the following:
• The type, size and weight of the  print media for your printer are 
described later in this section.
• Desired outcome: The print media you choose should be appropriate for  your project.
• Brightness: Some print media are whiter than others and produce  sharper, more vibrant images.
• Surface smoothness: The smoothness of the print media affects how 
crisp the printing looks on the paper.
Dust on the ADF glass may cause black lines on the printout. Always 
keep the ADF glass clean.
Be careful not to put your hands in the ADF roller. You may get hurt. 
• Some print media may meet all of  the guidelines in this section and 
still not produce satisfactory resu lts. This may be the result of 
improper handling, unacceptable  temperature and humidity levels, 
or other variables over which Dell has no control.
• Before purchasing large quantities of print media, ensure that
 it 
meets the requirements specif ied in this user’s guide. 
Using print media that does not me et these specifications may cause 
problems, requiring repairs. Such repairs are not covered by Dell’s 
warranty or service agreements.
Ensure that you do not use the inkj et photo paper with this printer. It 
could cause damage to the printer.
 
						

							Loading originals and print media |25
Specifications on print media
TYPESIZEDIMENSIONSWEIGHTACAPACITYB
Plain paperLetter 216 x 279 mm (8.5 x 11 inches)
60 to 105 g/m2 (16 to 28 lb bond) • 150 sheets of 75 g/m2 
(20 lb bond) paper for the 
tray
Legal 216 x 356 mm (8.5 x 14 inches)
US Folio 216 x 330 mm (8.5 x 13 inches)
A4 210 x 297 mm (8.26 x 11.69 inches)
Oficio 216 x 343 mm (8.5 x 13.5 inches)
JIS B5 182 x 257 mm (7.16 x 10.11 inches)
ISO B5 176 x 250 mm (6.93 x 9.84 inches) 
Executive 184 x 267 mm (7.25 x 10.5 inches)
Statement 140 x 216 mm (5.5 x 8.5 inches)
A5 148 x 210 mm (5.82 x 8.26 inches)
A6 105 x 148 mm (4.13 x 5.82 inches)
Envelope Envelope Monarch 98 x 191 mm (3.87 x 7.5 inches)
75 to 90 g/m
2 (20 to 24 lb bond)5 sheet for manual feeding in 
the tray
Envelope 6 3/4 92 x 165 mm (3.62 x 6.5 inches)
Envelope No. 10 105 x 241 mm (4.12 x 9.5 inches)
Envelope No. 9 98 x 225 mm (3.87 x 8.87 inches)
Envelope DL 110 x 220 mm (4.33 x 8.66 inches)
Envelope C5 162 x 229 mm (6.37 x 9.01 inches)
Envelope C6 114 x 162 mm (4.48 x 6.38 inches)
Thick paper See to the Plain 
paper section See to the Plain paper section
90 to 105 g/m
2 (24 to 28 lb bond)5 sheet for manual feeding in 
the tray
Thin paper See to the Plain 
paper section See to the Plain paper section
60 to 70 g/m
2 (16 to19 lb bond)
Labels
cLetter, A4 See to the Plain paper section
120 to 150 g/m2 (37 to 40 lb bond)
Card stock Post card 101.6 x 152.4 mm (4 x 6 inches)
105 to 163 g/m
2 (28 to 43 lb bond)
Transparency
dLetter, A4 See to the Plain paper section
138 to 146 g/m2 (37 to 39 lb bond)1 sheet for manual feeding in 
the tray
Glossy paper Letter, A4 See to the Plain paper section
160 g/m
2 (44 lb bond)
Minimum size (custom) 76 x 160 mm (3 x 6.3 inches)
60 to 163 g/m
2 (16 to43 lb bond) 
Maximum size (custom) 216 x 356 mm (8.5 x 14 inches)
a. If media weight is over 105 g/m
2 (28 lb bond), load a paper into the tray one by one.
b. Maximum capacity may differ depending on media weight, thickness, and environmental conditions.
c. Smoothness: 100 to 250 (sheffield)
d. Recommended media: Transparency for a Color Laser Printers by 3M such as PP2500.
 
						

							26 |Loading originals and print media
Media sizes suppor ted in each mode
Guidelines for special print media
MODESIZESOURCE
Copy mode Letter, A4, Legal, 
Oficio, US Folio, 
Executive, JIS B5, A5, 
A6 tray 1
Print mode All sizes supported by 
the printer tray 1
Fax mode Letter, A4, Legal tray 1
MEDIA TYPEGUIDELINES
Envelopes • Successful printing on envelopes depends upon the 
quality of the envelopes.  When selecting envelopes, 
consider the following factors:
- Weight: The weight of the envelope paper should 
not exceed 90 g/m
2 or jamming may occur.
- Construction: Prior to printing, envelopes should  lie flat with less than 6 mm curl, and should not 
contain air.
- Condition: Envelopes should not be wrinkled,  nicked, or otherwise damaged.
- Temperature: You should use envelopes that are  compatible with the heat and pressure of the 
printer during operation.
• Use only well-constructed envelopes with sharp and  well creased folds.
• Do not use stamped envelopes.
• Do not use envelopes with clasps, snaps, windows, 
coated lining, self-adhesive seals, or other synthetic 
materials.
• Do not use damaged or poorly made envelopes.
• Ensure that the seam at  both ends of the envelope 
extends all the way to the corner of the envelope.
1 Acceptable
2Unacceptable
Envelopes
(Continued) • Envelopes with a peel-off adhesive strip or with 
more than one flap that folds over to seal must use 
adhesives compatible with the printer’s fusing 
temperature for 0.1 second. Check your printer’s 
specification to view the fusing temperature, see 
Printer specifications o n page 73. The extra flaps 
and strips might cause wrinkl ing, creasing, or jams, 
and may even damage the fuser. 
• For the best print quality, position margins no closer  than 15 mm from the edges of the envelope.
• Avoid printing over the area where the envelope’s 
seams meet.
Labels • To avoid damaging the printer, use only labels 
designed for use in laser printers.
- When selecting labels, consider the following 
factors:
- Adhesives: The adhesive material should be 
stable at your printer’s  fusing temperature. Check 
your printer’s specification to know the fusing 
temperature, see General specifications on 
page 72.
- Arrangement: Only use labels with no exposed  backing between them. Labels can peel off sheets 
that have spaces between  the labels, causing 
serious jams.
- Curl: Prior to printing, labels must lie flat with no 
more than 13 mm of cu rl in any direction.
- Condition: Do not use labels with wrinkles,  bubbles, or other indications of separation.
• Ensure that there is no exposed adhesive material  between labels. Exposed ar eas can cause labels to 
peel off during printing, which can cause paper 
jams. Exposed adhesive can also cause damage to 
printer components.
• Do not run a sheet of labels through the printer more  than once. The adhesive backing is designed for 
only a single pass through the printer.
• Do not use labels that are separating from the  backing sheet or are wrinkled, bubbled, or otherwise 
damaged.
Card stock or 
custom-sized 
materials • Do not print on media smaller than 76 mm wide or 
356 mm long.
• In the software application, set margins at least  6.4 mm away from the edges of the material.
MEDIA TYPEGUIDELINES
 
						

							Loading originals and print media |27
CHANGING THE SIZE OF THE PAPER IN THE 
PAPER TRAY
To load longer sizes of paper, such as Legal-sized paper, you need to 
adjust the paper guides to extend the paper tray.
To change the tray 1 size to other si ze, you must adjust the paper length 
guide properly.
1. Pull the tray 1 out of the printer. Open the paper cover and remove 
paper from the tray 1 if necessary.
2. Pressing and unlatching the guide lock in  the top of the tray, pull the tray 
out manually.
3. Load paper into the tray .  4.
Slide the paper length guide until it  lightly touches the end of the paper 
stack. Squeeze the paper width guide  and slide it to the edge of the 
paper stack without causing it to bend . 
 
For paper smaller than Letter-sized, return the paper guides to their 
original positions and adjust the paper length guide and paper width 
guide.
If the paper that you need to print is shorter than length 222 mm 
(8.74 inches), press and unlatch the guide lock in the tray, push the tray 
in manually.
 Adjust the paper length guide and paper width guide.
5. Close the paper cover.
 
Preprinted 
paper • Letterhead must be printed with heat-resistant ink 
that will not melt, vapori ze, or release hazardous 
emissions when subjected to the printer’s fusing 
temperature for 0.1 second. Check your printer’s 
specification to know the  fusing temperature, see 
General specifications on page 72.
• Letterhead ink must be non-flammable and should  not adversely affect printer rollers.
• Forms and letterhead should be sealed in a  moisture-proof wrapping to prevent changes during 
storage.
• Before you load preprinted paper, such as forms  and letterhead, verify that  the ink on the paper is 
dry. During the fusing process, wet ink  can come off 
preprinted paper, reducing print quality.
Using photographic paper or coated paper may cause problems, 
requiring repairs. Such repairs are not covered by Dell’s warranty or 
service agreements.
MEDIA TYPEGUIDELINES
• Do not push the paper width guides far enough to cause the  materials to warp.
• If you do not adjust the paper wid th guides, it may cause paper 
jams.
 
						

							28 |Loading originals and print media
6.Slide the tray 1 back into the printer .
7. After loading paper, set the paper type  and size for the tray. See Setting 
the paper size and type on page 29. The tray is preset to Letter or A4 size, depending on your country. To 
change the size to A4 or Letter, you 
must adjust the lever and paper width 
guide properly.
1 Pull the tray out of the printer. Open the paper cover and remove paper 
from the tray if necessary.
2 If you want to change the size to Letter, hold the lever at the back of the  tray, and rotate the lever clockwise.
3 Squeeze the paper width guide and slide it to the edge of the lever.
• Due to insufficient paper in t he tray, the paper length guide moves 
inward, load the tray with enough paper.
• If you experience problems with pa per feed, load a paper into the 
tray one by one.
• You can load previously printed paper. The printed side should be  facing up with an uncurled edge at  the front. If you experience 
problems with paper feed, turn the paper around. Note that print 
quality is not guaranteed.
If you want to change the size to A4, first move the paper width guide 
to left and rotate the lever counterclockwise. If you force the lever, it 
could damage the tray.
 
						

							Loading originals and print media |29
PRINTING ON SPECIAL PRINT MATERIALS
The printer can hold special sizes and types of print material, such as 
postcards, note cards, and envelopes. Es pecially, it is useful for single page 
printing on letterhead or colored paper.
Feeding the print material manually• Load only one size of print media at a time in the tray.
• To prevent paper jams, do not add paper  when there is still paper in the 
tray. This also applies to other types of print media.
• Print media should be loaded face up with the side you want to print, and 
the top edge going into the tray first.  Place print materials in the center of 
the tray.
• Always load only the specified print media to avoid paper jams and print 
quality problems. See Selecting print media on page 24.
• Flatten any curl on postcards, en velopes, and labels before loading 
them into the tray.
1. Load the paper. See Changing the size of the paper in the paper 
tray on page 27.
2. When you print in an application, start the print menu.
3. Before you print, open printer properties.
4. Press the  Paper tab in printer properties, and select an appropriate 
paper type. 
5. Select  Manual Feeder  in paper source, then press  OK. 
6. Start printing in the application.
7. Press the  Color Start  or 
Black Start button on the printer to start feeding, 
then the printer starts printing.
SETTING THE PAPER SIZE AND TYPE
After loading paper in the paper tray, you need to set the paper size and 
type using the control panel buttons. These settings will apply to Copy and 
Fax modes. For computer-printing, you need to select the paper size and 
type in the application you use on your computer.
1. Press  Menu until System Setup appears on the bottom line of the 
display and press  OK.
2. Press the left/right arrow until  Paper Setup appears and press  OK.
3. Press  OK when  Paper Size  appears.
4. Press the left/right arrow until the paper size you are using appears and 
press  OK. 
5. Press the left/right arrow until  Paper Type appears and press  OK.
6. Press the left/right arrow until the paper type you are using appears and 
press  OK. 
7. Press  Stop/Clear  to return to ready mode.
Depending on the media type you are using, keep the following 
loading guidelines:
• Envelopes: Flap side down and with  the stamp area on the top left 
side.
• Labels: Print side up and top short edge entering the printer first.
• Preprinted paper: Design side up with the top edge toward the  printer.
• Card stock: Print side up and the short edge entering the printer  first.
• Previously printed paper: Previo usly printed side down with an 
uncurled edge toward the printer.
If you want to use a label, set the paper type to  Label. 
• If you are printing multiple pages, load the next sheet after first 
page prints out, and press the  Color Start or 
Black Start button. 
Repeat this step for every page to be printed.
• The settings you change remain in effect only while you are using  the current application. 
If you want to use special sized p aper such as billing paper, select 
Custom  in the Paper tab in the printer properties. See Software 
section.
 
						

							30 |Copying
copying
This chapter gives you step-by-step instructions for co pying documents.
This chapter includes:
• Copying
• Changing the settings for each copy
• Changing the default copy settings • Using special copy features
• Setting copy timeout
COPYING
1.
Press  Copy.
Ready to Copy  appears on the top line of the display.
2. Load originals face up into the ADF, or place a single original face down 
on the scanner glass.
For details about loading an original. See Loading originals on 
page 23.
3. Enter the number of copies using the number keypad, if necessary.
4. If you want to customize the copy se ttings including copy size, darkness, 
and original type, by using the control panel buttons. See Changing the 
settings for each copy on page 30.
If necessary, you can use special copy  features, such as 2-up or 4-up 
copying.
5. Press  Color Start  to begin color copying. 
Or, press  Black Start  to begin black and white copying.
CHANGING THE SETTINGS FOR EACH COPY
Your printer provides default settings for copying so that you can quickly 
and easily make a copy. However, if you want to change the options for 
each copy, use the copy function buttons on the control panel.
Darkness
If you have an original containing faint markings and dark images, you can 
adjust the brightness to make a copy that is easier to read. 
1.Press  Copy.
2. Press  Menu until Copy Feature  appears on the bottom line of the 
display and press  OK.
3. Press the left/right arrow until  Darkness appears and press  OK.
4. Press the left/right arrow until the contrast mode you want appears and 
press  OK.
•Light: Works well with dark print.
•Normal: Works well with standard typed or printed originals.
•Dark: Works well with light print. 
5. Press  Stop/Clear to return to ready mode.
Original Type
The original type setting is used to im prove the copy quality by selecting the 
document type for the current copy job. 
1. Press  Copy.
2. Press  Menu until Copy Feature  appears on the bottom line of the 
display and press  OK.
3. Press the left/right arrow until  Original Type appears and press  OK.
4. Press the left/right arrow until the image mode you want appears and 
press  OK.
•Text: Use for originals containing mostly text.
•Text/Photo: Use for originals with mixed text and photographs.
•Photo: Use when the originals are photographs.
• Magazine: Use when the originals are magazines.
5. Press  Stop/Clear  to return to ready mode.
Reduced or enlarged copy
You can reduce or enlarge the size of a copied image from 25% to 400% 
when you copy original documents from  the scanner glass, or from 25% to 
100% from the ADF.
To select from the predefined copy sizes:
1. Press  Copy.
2. Press  Menu until Copy Feature  appears on the bottom line of the 
display and press  OK.
3. Press the left/right arrow until  Reduce/Enlarge appears and press 
OK .
4. Press the left/right arrow until the  size setting you want appears and 
press  OK.
To scale the copy by directly entering the scale rate:
1. Press  Copy.
2. Press  Menu until Copy Feature  appears on the bottom line of the 
display and press  OK.
3. Press the left/right arrow until  Reduce/Enlarge appears and press 
OK .
4. Press the left/right arrow until  Custom appears and press OK .
5. Press the left/right arrow to enter  the copy size you want. Pressing 
and holding the button allows you to quickly scroll to the number you 
want.
6. Press  OK to save the selection.
7. Press  Stop/Clear to return to ready mode.
You can cancel the copy job during an operation. Press  Stop/Clear, 
and the copying will stop.
If you press  Stop/Clear while setting the copy options, all of the 
options you have set for the current copy job will be canceled and 
returned to their default status. Or , they will automatically return to 
their default status after the printe r completes the copy in progress. 
When you make a reduced copy, black lines may appear at the 
bottom of your copy.