Dell 1235cn User Guide

							Advanced Printing
19
Using Watermarks
The Watermark option allows you to print text over an existing 
document. For example, you may want to have large gray 
letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally 
across the first page or all pages of a document. 
There are several predefined watermarks that come with the 
printer, and they can be modifi ed, or you can add new ones to 
the list. 
Using an Existing Watermark
1To change the print settings from your software 
application, access printer  properties. See “Printing a 
Document” on page 11. 
2Click the Other Options tab, and select the desired 
watermark from the 
Watermark drop-down list. You will 
see the selected watermark in the preview image. 
3Click OK and start printing. 
NOTE: The preview image shows how the page will look when 
it is printed.
Creating a Watermark
1To change the print settings from your software 
application, access printer  properties. See “Printing a 
Document” on page 11. 
2Click the Other Options tab, and click the Edit button in 
the 
Watermark section. The Edit Watermark window 
appears. 
3Enter a text message in the Watermark Message box. 
You can enter up to 40 characters. The message displays 
in the preview window.
When the 
First Page Only box is checked, the watermark 
prints on the first page only.
4Select watermark options. 
You can select the font name, style, size, or grayscale level 
from the 
Font Attributes section and set the angle of the 
watermark from the 
Message Angle section. 
5Click Add to add a new watermark to the list.   
6When you have finished editing, click OK and start 
printing. 
To stop printing the watermark, select 
(No Watermark) from 
the 
Watermark drop-down list. 
Editing a Watermark
1To change the print settings from your software 
application, access printer  properties. See “Printing a 
Document” on page 11. 
2Click the Other Options tab and click the Edit button in 
the 
Watermark section. The Edit Watermark window 
appears.
3Select the watermark you want to edit from the Current 
Watermarks
 list and change the watermark message and 
options. 
4Click Update to save the changes.
5Click OK until you exit the Print window. 
Deleting a Watermark
1To change the print settings from your software 
application, access printer  properties. See “Printing a 
Document” on page 11.
2From the Other Options tab, click the Edit button in the 
Watermark section. The 
Edit Watermark window 
appears. 
3Select the watermark you want to delete from the Current 
Watermarks
 list and click Delete. 
4Click OK until you exit the Print window.
 
						

							Advanced Printing
20
Using Overlays
What is an Overlay?
An overlay is text and/or images stored in the computer’s hard 
disk drive (HDD) as a special file format that can be printed on 
any document. Overlays are often used to take the place of 
preprinted forms and letterhead paper. Rather than using 
preprinted letterhead, you can cr eate an overlay containing the 
exact same information that is currently on your letterhead. To 
print a letter with your company’s letterhead, you do not need 
to load preprinted letterhead paper in the printer. You can use 
your printer to print the letterh ead overlay on your document.
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay 
containing your logo or image.
1Create or open a document cont aining text or an image for 
use in a new page overlay. Position the items exactly as 
you wish them to appear when printed as an overlay.
2To save the document as an overlay, access printer 
properties. See “Printing a Document” on page 11.
3Click the Other Options tab, and click Edit button in the 
Overlay section. 
4In the Edit Overlay window, click Create Overlay. 
5In the Create Overlay window, type a name of up to 
eight characters in the 
File name box. Select the 
destination path, if necessary. (The default is 
C:\Formover).
6Click Save. The name appears on the Overlay List box. 
7Click OK or Yes to finish creating. 
The file is not printed. Instead it is stored on your 
computer’s hard disk drive. 
NOTE: The overlay document size must be the same as the 
documents you print with the overlay. Do not create an overlay 
with a watermark. 
WORLD BEST
Dear ABC
Regards
WORLD BEST
Using a Page Overlay
After an overlay has been created, it is ready to be printed with 
your document. To print an overlay with a document:
1Create or open the document you want to print. 
2To change the print settings from your software 
application, access printer 
properties. See “Printing a 
Document” on page 11. 
3Click the Other Options tab. 
4Select the desired overlay from the Overlay drop-down 
list box. 
5If the overlay file you want does not appear in the 
Overlay list, click Edit button and Load Overlay, and 
select the overlay file. 
If you have stored the overlay file you want to use in an 
external source, you can also  load the file when you access 
the 
Load Overlay window. 
After you select the file, click 
Open. The file appears in the 
Overlay List box and is available for printing. Select the 
overlay from the 
Overlay List box. 
6If necessary, click Confirm Page Overlay When 
Printing
. If this box is checked, a message window 
appears each time you submit a document for printing, 
asking you to confirm your wish  to print an overlay on your 
document. 
If this box is not checked and an overlay has been 
selected, the overlay automatically prints with your 
document. 
7Click OK or Yes until printing begins. 
The selected overlay downloads with your print job and 
prints on your document. 
NOTE: The resolution of the overlay document must be the 
same as that of the document yo u will print with the overlay. 
Deleting a Page Overlay
You can delete page overlays that you no longer use. 
1In the printer properties window, click the Other Options 
tab. 
2Click the Edit button in the Overlay section. 
3Select the overlay you want to delete from the Overlay 
List
 box. 
4Click Delete Overlay. 
5When a confirming message window appears, click Yes.
6Click OK until you exit the Print window.
 
						

							Sharing the Printer Locally
21
4Sharing the Printer 
Locally
You can connect the printer directly to a selected computer, 
which is called “host computer,” on the network. 
The following procedure is for Microsoft
® Windows® XP. For 
other Windows operating syst ems, see the corresponding 
Windows Users Guide or online help.
NOTES: 
• Check the operating system(s) that are compatible with your  printer. Please refer to the OS Compatibility section of 
Printer Specifications in the Getting started chapter.
• If you need to know the exact name of your printer, you can 
check the supplied Drivers and Utilities CD.
Setting Up a Host Computer
1Start Windows. 
2From the Start menu select Printers and Faxes. 
3Double-click your printer driver icon. 
4From the Printer menu, select Sharing. 
5Check the Share this printer box.
6Fill in the Shared Name field, and then click OK.
Setting Up a Client Computer 
1Right-click the Windows Start button and select Explore.
2Select My Network Places  and then right-click Search 
for Computers
.
3Enter the IP address of  host computer in Computer name 
field, and click 
Search. (In case host computer requires 
User name and Password, enter User ID and password 
of host computer account.)
4Double-click Printers and Faxes.
5Right-click printer driver icon, select Connect.
6Click Yes, if the installation confirm message appears.
 
						

							Scanning
22
5Scanning
Scanning with your machine lets you turn pictures and text into 
digital files on your computer.  Then you can fax or e-mail the 
files, display them on your we b site or use them to create 
projects that you can print using SmarThru software or the WIA 
driver.
This chapter includes:
• Smarthru Office
• Scanning Process with TWAIN-enabled Software
• Scanning Using the WIA Driver
NOTES: 
• Check the Operating System(s) that are compatible  with your printer. Please refer to the OS Compatibility 
section of Printer Specifications in the Getting started 
chapter.
• You can check your printer name in the supplied  Drivers and Utilities CD.
• The maximum resolution that can be achieved  depends upon various factors, including computer 
speed, available disk space, memory, the size of the 
image being scanned, and bit depth settings. Thus, 
depending on your system  and what you are scanning, 
you may not be able to scan at certain  resolutions, 
especially using enhanced dpi.
Smarthru Office
The supplied Drivers and Utilities  CD provides you with 
SmarThru Office. SmarThru Office offers you convenient 
features to use with your machine. 
Starting SmarThru Office
Follow the steps below to start SmarThru Office:
1Ensure that your printer and computer are turned on and 
properly connected to each other.
2Once you have installed SmarThru Office, you will see the 
SmarThru Office icon on your desktop.
3Double-click the SmarThru Office icon.
4The SmarThru Office starts.
For more information, click 
Help> SmarThru Office 
help
.
Quick Start Guide
This menu displays direct buttons  for some features. The direct 
buttons include: 
Categories, Binder, Life Cycle, Scan and 
OCR
, Fix and Enhance, and Dell Website. You can disable 
this menu by checking “
Do not show this diaglog again”.
Using SmarThru Office
Scanning
1Click scan icon.
NOTES: 
•In Microsoft
® Windows® XP operating system, you can use 
SmarThru Office launcher, which is on the right end of 
taskbar, to easily open the 
Scan Setting window.
• In other operating systems beside Windows XP, click the  SmarThru icon   in the tray area of the windows taskbar 
to activate the SmarThru Office launcher.
 
						

							Scanning
23
2Scan Setting window opens.
NOTE: Click Advanced button to set more scan options.
3Set scan settings and click Scan. For more information, 
click 
Help > SmarThru Office help.
Send to
Email
You can send email while working on SmarThru Office.
NOTE: You need an email client program, such as Outlook 
Express, to send email in SmarThru Office. Procedure for 
sending email may differ depending on email client program 
you are using.
1Select File > Send to> Send By E-mail.
2An email client opens.
3Type in necessary information and send your email.
1 Select 
ScannerAllows you to select between the Local or 
Network scanner. 
2Select 
Profile
Allows you to save settings frequently used 
for future use. Click Ne
w Profile to save the 
setting. 
3 Scan 
SettingsAllows you to customize settings for Scan 
Size and Paper Source.
4Scan ToAllows you to customize settings for File 
Name and location to send scanned data.
Fax
You can send fax while working on SmarThru Office.
1Select File > Send to> Send By Fax.
2Send Fax window opens.
3Type in necessary information and click Send Fax.
NOTE: For more information about SmarThru Office, click 
Help > SmarThru Office help. The SmarThru Office Help 
window appears; you  can view on screen he lp supplied on the 
SmarThru program.
Follow the steps below to uninstall SmarThru Office.  Before 
you begin the uninstall, ensure th at all applications are closed 
on your computer.
a) From the 
Start menu, select Programs or All 
Programs
.
b) Select 
SmarThru Office, and then select Uninstall 
SmarThru Office
.
c) When your computer asks you to confirm your selection, 
read the statement and click 
OK.
d) Click Finish.
 
						

							Scanning
24
Scanning Process with TWAIN-
enabled Software 
If you want to scan documents using other software, you will 
need to use TWAIN-compliant software, such as Adobe® 
Photoshop®. The first time you scan with your machine, select 
it as your TWAIN source in  the application you use. 
The basic scanning process involves a number of steps:
1Ensure that your printer and computer are turned on and 
properly connected to each other.
2Place a single document face  down on the document glass. 
OR load the document(s) face  up into the ADF (or DADF).
3Open an application, such as Photoshop. 
4Open the TWAIN window and set the scan options.
5Scan and save your scanned image.
NOTE: You need to follow the program’s instructions for 
acquiring an image. See the us er’s guide of the application.
Scanning Using the WIA Driver
Your machine also supports the Windows Image Acquisition 
(WIA) driver for scanning images. WIA is one of the standard 
components provided by Microsoft
® Windows® XP and works 
with digital cameras and scanners . Unlike the TWAIN driver, the 
WIA driver allows you to scan  and easily manipulate images 
without using additional software.
NOTE: The WIA driver works only on Windows XP/2003/Vista 
with USB port. 
Windows XP
1Place a single document face  down on the document glass. 
OR load the document(s) face  up into the ADF (or DADF).
2From the Start menu on your desktop window, select 
Settings, Control Panel, and then Scanners and 
Cameras
.
3Double click your scanner driver icon. The Scanner and 
Camera Wizard launches.
4Choose your scanning preferences and click Preview to 
see how your preferences affect the picture.
5Click Next.
6Enter a picture name, and select a file format and 
destination to save the picture.
7Follow the on-screen in structions to edit the picture after it 
is copied to your computer.
Windows Vista
1Place a single document face  down on the document glass. 
OR load the document(s) face up into the ADF (or DADF).
2Click Start → Control Panel → Hardware and Sound →  
Scanners and Cameras. 
3Click on Scan a document or picture. Then Windows 
Fax and Scan 
 application is opened automatically.
NOTE: To view scanners, user can click on  View scanners 
and cameras. 
4Click Scan and then scan driver is opened.
5Choose your scanning preferences and click Preview to 
see your preferences affect the picture.
6Click Scan.
NOTE: If you want to  cancel the scan job, press the Cancel 
button on the Scanner and Camera Wizard.
 
						

							Using other software
25
6Using other software
This chapter includes:
• Printer Status Monitor
• Printer Settings Utility
• Dell Toner Re-order application
• Firmware Update Utility
Printer Status Monitor
The printer status monitor screen launches when you send a 
print job to the printer. This  only appears on the computer 
screen. Depending on the remaining toner level, the launched 
printer status monitor screen is different. 
If you are a Windows user, from the 
Start menu, select 
Programs or All Programs  → Dell → Dell Printers → Dell 
1235cn Color Laser MFP
 → Printer Status Monitor.
The 
Printer Status Monitor program displays the current 
status of the printer, the level of toner remaining in the toner 
cartridge(s) and various other information. You can also change 
settings.
• Printing Status: The Printer Status Monitor displays the 
current status of the printer.
• Toner Level : You can view the level of toner remaining 
in the toner cartridge(s).
• Order Supplies : Click to order replacement toner 
cartridges online.
• User’s Guide: Allows you to view the 
Dell 1235cn Color 
Laser MFP
 User’s Guide.
Printer Settings Utility
When you install the Dell software, the Printer Settings Utility 
is automatically installed. 
To open the Printer Settings Utility.
1 Click Start → Programs or All Programs  → Dell → 
Dell Printers
 → Dell 1235cn Color Laser MFP → 
Printer Settings Utility.
The Printer Settings Utility window opens.
2The Printer Settings Utility window provides several 
features.
For more information, click the    button.
To use the default settings, click the Printer Default button 
and click Apply button.
To exit, click the 
Exit button at the bottom of the window.
 
						

							Using other software
26
Dell Toner Re-order application
To order replacement toner cartridges or supplies from Dell:
1Double-click the Dell Toner Reorder Program icon on your 
desktop.
or
Click 
Start → Programs or All Programs  → Dell → Dell 
Printers
 → Dell 1235cn Color Laser MFP → Dell 
1235cn MFP Toner Reoder
.
2The Dell 1235cn MFP Toner Reorder window opens.
Firmware Update Utility
You can update the printer firmware using Firmware Update 
Utility
.
1Click Start → Programs or All Programs  → Dell → Dell 
Printers
 → Dell 1235cn Color Laser MFP → Firmware 
Update Utility
.
The 
Firmware Update Utility window opens.
Follow the on screen instructio ns to complete the firmware 
update.
 
						

							27
7Using Your Printer with 
a Macintosh
Your printer supports Macintosh systems with a built-in USB 
interface or 10/100 Base-TX network interface card. When you 
print a file from a Macintosh computer, you can use the CUPS driver 
by installing the PPD file. 
NOTE: Some printers do not support a network 
interface. Ensure that your  printer supports a network 
interface by referring to Printer Specifications in the 
Specifications chapter.
This chapter includes:
• Installing Software
• Uninstalling software
• Setting Up the Printer
•Printing
• Scanning
Installing Software
The  Drivers and Utilities  CD that came with your printer 
provides you with the PPD file th at allows you to use the CUPS 
driver or Apple LaserWriter driver 
(only available when you 
use a printer which supports the PostScript driver)
, for 
printing on a Ma cintosh computer. 
Also, it provides you with the  Twain driver for scanning on a 
Macintosh computer.
1Ensure that you connect your  printer to the computer. Turn 
on your computer and printer.
2Insert the  Drivers and Utilities  CD which came with your 
printer into the computer’s optical drive.
3Double-click CD icon that appears on your Macintosh 
desktop.
4Double-click the MAC_Installer folder.
5Double-click the Installer OS X icon.
6Enter the password and click OK.
7The Dell Installer window opens. Click Continue
8Select Easy Install and click Install. Easy Install is 
recommended for most users. All components necessary 
for printer operations will be installed. 
If you select 
Custom Install, you can choose individual 
components to install.
9Click Continue, when the message which warns that all 
application will close appears.
10After the installation is finished, click Quit.
NOTE: 
• If you have installed scan driver, click 
Restart.
• After the installation is finished, see “Setting Up the Printer” 
on page 28
Uninstalling software
Uninstall is required if you are upgrading the software, or if 
installation fails.
1Insert the  Drivers and Utilities CD which came with your 
printer into the computer’s optical drive.
2Double-click CD icon that appears on your Macintosh 
desktop.
3Double-click the MAC_Installer folder.
4Double-click the Installer OS X icon.
5Enter the password and click OK.
6The Dell Installer window opens. Click Continue.
7Select Uninstall and click Uninstall. 
8Click Continue, when the message which warns that all 
application will close appears.
9When the uninstallation is done, click Quit.
 
						

							28
Setting Up the Printer 
Set up for your printer will be different depending on which 
cable you use to connect the pr inter to your computer—the 
network cable or the USB cable.
For a Network-connected
NOTE: Some printers do not support a network 
interface. Before connecting  your printer, ensure that 
your printer supports a netw ork interface by referring 
to Printer Specifications in the Specifications chapter.
1Follow the instructions on “Installing Software” on page 27 
to install the PPD and Filter files on your computer.
2Open the Applications folder → Utilities, and Print 
Setup Utility
.
• For MAC OS 10.5, open 
System Preferences from the 
Applications folder, and click Printer & Fax.
3Click Add on the Printer List.
• For MAC OS 10.5, press the “
+” icon then a display 
window will pop up. 
4For MAC OS 10.3, select the IP Printing tab. 
• For MAC OS 10.4, click 
IP Printer.
• For MAC OS 10.5, click 
IP.
5Select Socket/HP Jet Direct in Printer Type.
WHEN PRINTING A DOCUMENT CONTAINING MANY 
PAGES, PRINTING PERFORMANCE MAY BE 
ENHANCED BY CHOOSING SOCKET FOR PRINTER 
TYPE OPTION. 
6Enter the printer’s IP address in the Printer Address 
field.
7Enter the queue name in the Queue Name field. If you 
cannot determine the queue name for your printer server, 
try using the default queue first.
8For MAC OS 10.3, if Auto Select does not work properly, 
select 
Dell in Printer Model and your printer name in 
Model Name. 
• For MAC OS 10.4, if Auto Se lect does not work properly, 
select 
Dell in Print Using and your printer name in 
Model. 
• For MAC OS 10.5, if Auto Se lect does not work properly, 
select 
Select a driver to use... and your printer name 
in 
Print Using. 
Your printer’s IP address appears on the 
Printer List, and 
is set as the default printer.
9Click Add.
For a USB-connected
1Follow the instructions on “Installing Software” on page 27 
to install the PPD and Filter files on your computer.
2Open the Applications folder → Utilities, and Print 
Setup Utility
.
• For MAC OS 10.5, open 
System Preferences from the 
Applications folder, and click Printer & Fax.
3Click Add on the Printer List.
• For MAC OS 10.5, press the “
+” icon then a display 
window will pop up. 
4For MAC OS 10.3, select the USB tab. 
• For MAC OS 10.4, click 
Default Browser and find the 
USB connection.
• For MAC OS 10.5, click 
Default and find the USB 
connection.
5For MAC OS 10.3, if Auto Select does not work properly, 
select 
Dell in Printer Model and your printer name in 
Model Name. 
• For MAC OS 10.4, if Auto Select does not work properly,  select 
Dell in Print Using and your printer name in 
Model. 
• For MAC OS 10.5, if Auto Select does not work properly,  select 
Select a driver to use... and your printer name 
in 
Print Using. 
Your printer appears on the 
Printer List, and is set as the 
default printer.
6Click Add.