Dell 1235cn User Guide

							Installing Printer Software in Windows
9
TIP: If you want to set a specific IP address on a specific 
network printer, click the 
Set IP Address button. The Set IP 
Address window appear s. Do as follows:
a. Select a printer to be set with a specific IP address from the  list.
b. Configure an IP address, su bnet mask, and gateway for the 
printer manually and click
 Configure to set the specific IP 
address for the network printer.
c. Click Next.
6Select the components to be  installed. After selecting the 
components, the following wind ow appears. You can also 
change the printer name, set the printer to be shared on 
the network, set the printer as the default printer, and 
change the port name of each printer. Click 
Next.
To install this software on a server, select the 
Setting up 
this printer on a server
 checkbox.
7After the installation is finished, a window appears asking 
you to print a test page appears. If you wish to do so, 
select the corresponding checkbox(es) and click 
Finish.
NOTE: After setup is complete, if your printer driver does not 
work properly, reinstall the printer driver. See “Reinstalling 
Printer Software” on page 9.
Reinstalling Printer Software
You can reinstall the software if installation fails.
1Start Windows.
2From the Start menu select Programs or All Programs 
→ Dell → Dell Printers → your printer driver name → 
Maintenance.
3Select Repair and click Next.
4The list of printers available on the local or network 
appears. Select the printer you want to install from the list 
and then click 
Next. 
• If you do not see your printer on the list, click 
Update to 
refresh the list, or select 
Add TCP/IP Port to add your 
printer to the network. To add the printer to the 
network, enter the port name and the IP address for the 
printer.
• To find a shared network printer (UNC Path), select 
Shared Printer [UNC] and enter the shared name 
manually or find a shared  printer by clicking the 
Browse 
button.
You will see a component list so that you can reinstall any 
item individually.
 
						

							Installing Printer Software in Windows
10
NOTE: If your printer is not already connected to the 
computer, the following window will appear.
• After connecting the printer, click 
Next.
• If you do not want to connect the printer at this time, click 
Next, and No on the following screen. Then the installation 
will start and a test page will not be printed at the end of the 
installation.
• The reinstallation window that appears in this User’s  Guide may differ depending on the printer and 
interface in use.
5Select the components you wa nt to reinstall and click 
Next.
If you installed the printer software for local printing 
and 
you select your printer driver name, the window 
asking you to print a test page appears. Do as follows:
a. To print a test page, select the check box and click 
Next.
b. If the test page prints out correctly, click Yes.
If it does not, click 
No to reprint it.
6When the reinstallation is done, click Finish.
Removing Printer Software
1Start Windows.
2From the Start menu select Programs or All Programs 
→ Dell → Dell Printers → your printer driver name → 
Maintenance.
3Select Remove and click Next.
You will see a component list so that you can remove any 
item individually.
4Select the components you want to remove and then click 
Next.
5When your computer asks you  to confirm your selection, 
click 
Yes.
The selected driver and all of its components are removed 
from your computer.
6After the software is removed, click Finish.
 
						

							Basic Printing
11
2Basic Printing 
this chapter explains the printing options and common printing 
tasks in windows. 
This chapter includes:
• Printing a Document
• Printing to a file (PRN)
•Printer Settings- Layout Tab
- Paper Tab
- Graphic Tab
- Other Options Tab
- About Tab
- Using a Favorite Setting
- Using Help
Printing a Document
NOTES: 
• Your printer driver 
Properties window that appears in this 
User’s Guide may differ depending on the printer in use. 
However the composition of the printer properties window is 
similar.
• Check the Operating System(s) that are compatible  with your printer. Please refer to the OS Compatibility 
section of Printer Specifications in the Getting started 
chaper.
• If you need to know the exact name of your printer, you can check the supplied Drivers and Utilities CD.
• When you select an option in  printer properties, you may see 
an exclamation mark   or   mark. An exclamation mark 
means you can select that certain option but it is not 
recommended, and   mark means you cannot select that 
option due to the printer’s setting or environment.
The following procedure describes the general steps required 
for printing from various Window s applications. The exact steps 
for printing a document may vary depending on the application 
program you are using. See the User’s Guide of your software 
application for the exact printing procedure.
1Open the document you want to print.
2Select Print from the File menu. The Print window is 
displayed. It may look slightly different depending on your 
application. 
The basic print settings are  selected within the Print 
window. These settings include the number of copies and 
print range.
3Select your printer driver from the Name drop-down 
list.
To take advantage of the printer features provided by your 
printer driver, click 
Properties or Preferences in the 
application’s Print window. For details, see “Printer 
Settings” on page 12.
If you see 
Setup, Printer, or Options in your Print 
window, click it instead. Then click 
Properties on the next 
screen.
Click 
OK to close the printer properties window.
4To start the print job, click OK or Print in the Print 
window.
Make sure that your 
printer is selected.
 
						

							Basic Printing
12
Printing to a file (PRN)  
You will sometimes need to save the print data as a file for your 
purpose. 
To create a file:
1Check the Print to file box in the Print window.
2Click Print.
3Enter the folder name and assign a name of the file and 
then click OK.
Printer Settings
You can use the printer properties window, which allows you to 
access all of the printer options you need when using your 
printer. When the printer properties are displayed, you can 
review and change the settings needed for your print job. 
Your printer properties window may differ, depending on your 
operating system. This Software User’s Guide shows the 
Properties window for Windows XP.
Yo u r  p r i n t e r  d r i v e r  
Properties window that appears in this 
User’s Guide may differ depending on the printer in use.
NOTES:
• Most Windows applications will  override settings you specify 
in the printer driver. Change all print settings available in the 
software application first, and change any remaining settings 
using the printer driver. 
• The settings you change remain in effect only while you are  using the current program. 
To make your changes 
permanent
, make them in the Printers folder. 
• The following procedure is for Windows XP. For other  Windows operating systems, see the corresponding Windows 
Users Guide or online help.
1. Click the Windows 
Start button.
2. Select Printers and Faxes.
3. Select  your printer driver icon .
4. Right-click on the printer driver icon and select 
Printing Preferences.
5. Change the settings on each tab, click OK.
 
						

							Basic Printing
13
Layout Tab
The Layout tab provides options to adjust how the document 
appears on the printed page. The 
Layout Options includes 
Multiple Pages per Side,  Poster Printing, and Booklet 
Printing
. See “Printing a Document” on page 11 for more 
information on accessing  printer properties.  
Paper Orientation
Paper Orientation allows you to select the direction in which 
information is printed on a page. 
•
Portrait prints across the width of the page, letter style. 
•
Landscape prints across the length of the page, spreadsheet 
style. 
•
Rotate 180 Degrees allows you to rotate the page, 180 
degrees.
Layout Options
Layout Options allows you to select advanced printing options. 
You can choose 
Multiple Pages per Side and Poster Printing.
•
For details, see “Printing Multiple Pages on One Sheet of Paper 
(N-Up Printing)” on page 16.
•
For details, see “Printing Posters” on page 17
•
For details, see “Printing Booklets” on page 17
Double-sided Printing (Manual)
Double-sided Printing allows you to print on both sides of 
paper.
•
For details, see “Printing on Both Sides of Paper” on page 18.
 Landscape Portrait
Paper Tab
Use the following options to set the basic paper handling 
specifications when you acce ss the printer properties. See 
“Printing a Document” on page 11 for more information on 
accessing printer properties. 
Click the 
Paper tab to access variou s paper properties. 
Copies
Copies allows you to choose the number of copies to be printed. 
You can select 1 to 999 copies. 
Paper Options
Size
Size allows you to set the size of paper you loaded in the tray. 
If the required size  is not listed in the 
Size box, click Custom. 
When the 
Custom Paper Setting window appears, set the paper 
size and click 
OK. The setting appears in the list so that you can 
select it. 
Source
Ensure that Source is set to the corresponding paper tray.
Use 
Manual Feeder when printing on special materials like 
envelopes and transparencies. 
Type
Set Type to correspond to the paper  loaded in the tray from 
which you want to print. This  will let you get the best quality 
printout. If not, print quality may not be acheived as you want.
Thick Paper: 24 lb to 28 lb (90~105 g/m2) thick paper.  
Thin Paper: 16 lb to 19 lb (60~70 g/m2) thin paper.  
Cotton: 20 lb to 24 lb (75~90 g/m2) cotton paper such as Gilbert 
25 % and Gilbert 100 %. 
Plain Paper: Normal plain paper. Select th is type if your printer is 
monochrome and printing on the 16 lb (60 g/m2) cotton paper. 
Recycled Paper: 20 lb to 24 lb (75~90 g/m2) recycled paper.
 
						

							Basic Printing
14
Color Paper: 20 lb to 24 lb (75~90 g/m2) color-backgrounded 
paper.  
Archive Paper: If you need to keep print-out for a long period 
time such as archives, select this option.
Scaling Printing
Scaling Printing allows you to automatically or manually scale 
your print job on a page. You can choose from 
None, Reduce/
Enlarge
, and Fit to Page. 
•
For details, see “Printing a Reduced or Enlarged Document” on 
page 18.
•
For details, see “Fitting Your Document to a Selected Paper 
Size” on page 18.
Graphic Tab
Use the following Graphic options  to adjust the print quality for 
your specific printing needs.  See “Printing a Document” on 
page 11 for more information on accessing printer properties. 
Click the 
Graphic tab to display the properties shown below. 
Quality
The Quality options you can select may vary depending 
on your printer model.
 The higher the setting, the sharper the 
clarity of printed characters and  graphics. The higher setting also 
may increase the time it takes to print a document. 
Color Mode
You can choose color options. Setting to Color typically produces 
the best possible print quality for  color documents. If you want to 
print a color document in grayscale, select 
Grayscale. If you 
want to adjust the color options manually, select 
Manual and 
click the 
Color Adjust or Color Matching button.
•
Copies Setting : In order to use this option, first you need to 
set total number of copies from 
Paper tab. When you make 
several copies, and if you want to print some copies in color and 
some in grayscale, use this option and select the number of 
copies in grayscale.
•Color Adjust : You can adjust the appearance of images by 
changing the settings in the 
Levels option.
•
Color Matching : You can adjust the appearance of images by 
changing the settings in the 
Settings option.
Advanced Options
You can set advanced settings by clicking the Advanced 
Options
 button. 
•Print All Text To Black: When the Print All Text To 
Black 
option is checked, all text in yo ur document prints solid 
black, regardless of the color it appears on the screen. 
•
Print All Text To Darken: When the Print All Text To 
Darken
 option is checked, all text in your document is allowed 
to print darker than on a normal document.
•
Grayscale Enhancement: Press the Smart Color tab. It 
allows users to preserve the  details of nature photos, and 
improve contrast and readability  among grayscale colors, when 
printing color documents in grayscale. 
•
Fine Edge: Press the Smart Color tab. It allows users to 
emphasize edges of texts an d fine lines for improving 
readability and align each color  channel registration in color 
printing mode. 
 
						

							Basic Printing
15
Other Options Tab
You can select output options for your document. See “Printing 
a Document” on page 11 for more  information about accessing 
the printer properties.
Click the 
Other Options tab to access the following feature:  
Watermark
You can create a background text  image to be printed on each 
page of your document. 
For details, see “Using Watermarks” on 
page 19.
Overlay
Overlays are often used to take  the place of preprinted forms and 
letterhead paper. 
For details, see “Using Overlays” on page 20.
Output Options
•Print Subset: You can set the sequence in which the pages 
print. Select the print or der from the drop-down list.
- 
Normal (1,2,3): Your printer prints all pages from the first 
page to the last page.
- 
Reverse All Pages (3,2,1): Your printer prints all pages 
from the last page to the first page.
- 
Print Odd Pages: Your printer prints  only the odd numbered 
pages of the document.
- 
Print Even Pages: Your printer prin ts only the even 
numbered pages of the document.
About Tab
Use the About tab to display the copyright notice and the 
version number of the driver. If you have an Internet browser, 
you can connect to the Internet by clicking on the web site icon. 
See “Printing a Document” on  page 11 for more information 
about accessing printer properties.
Using a Favorite Setting 
The Favorites option, which is visible on each properties tab, 
allows you to save the current  properties settings for future 
use. 
To  s a v e  a  
Favorites item:
1Change the settings as needed on each tab. 
2Enter a name for the item in the Favorites input box. 
3Click Save. 
When you save 
Favorites, all current driver settings are 
saved.
To use a saved setting, select the item from the 
Favorites drop 
down list. The printer is now  set to print according to the 
Favorites setting you selected. 
To delete a Favorites item, select it from the list and click 
Delete. 
You can also restore the printer driver’s default settings by 
selecting 
Printer Default from the list. 
Using Help
Your printer has a help screen that  can be activated by clicking 
the 
Help button in the printer properties window. These help 
screens give detailed information about the printer features 
provided by the printer driver.
You can also click   from the up per right corner of the window, 
and then click on any setting. 
 
						

							Advanced Printing
16
3Advanced Printing
This chapter explains printing options and advanced printing 
tasks. 
NOTE: 
• Your printer driver 
Properties window that appears in this 
User’s Guide may differ depending on the printer in use. 
However the composition of the printer properties window is 
similar.
• If you need to know the exact name of your printer, you can 
check the supplied Drivers and Utilities CD.
This chapter includes:
• Printing Multiple Pages on One Sheet of Paper (N-Up  Printing)
•Printing Posters
•Printing Booklets
• Printing on Both Sides of Paper
• Printing a Reduced or Enlarged Document
• Fitting Your Document to a Selected Paper Size
• Using Watermarks
• Using Overlays
Printing Multiple Pages on One 
Sheet of Paper (N-Up Printing) 
You can select the number of pages to print on a single sheet 
of paper. To print more than one page per sheet, the pages will 
be reduced in size and arranged in the order you specify. You 
can print up to 16 pages on one sheet.  
1To change the print settings from your software 
application, access printer  properties. See “Printing a 
Document” on page 11.
2From the Layout tab, choose Multiple Pages per Side in 
the 
Layout Type drop-down list. 
3Select the number of pages you want to print per sheet 
(1, 2, 4, 6, 9, or 16) in the 
Pages per Side drop-down 
list.
4Select the page order from the Page Order drop-down 
list, if necessary.
 
Check Print Page Border to print a border around each 
page on the sheet. 
5Click the Paper tab, select the paper source, size, and 
type.
6Click OK and print the document. 
12
34
 
						

							Advanced Printing
17
Printing Posters
This feature allows you to print a single-page document onto 4, 
9, or 16 sheets of paper, for the purpose of pasting the sheets 
together to form one poster-size document.
1To change the print settings from your software 
application, access printer  properties. See “Printing a 
Document” on page 11.
2Click the Layout tab, select Poster Printing in the 
Layout Type drop-down list.
3Configure the poster option:
You can select the page layout from 
Poster, 
Poster, Poster or Custom. If you select 
Poster, the output will be automatically stretched 
to cover 4 physical pages. If the option is set to Custom, 
you can enlarge the original from 150% to 400%. 
Depending on the level of the enlargement, the page 
layout is automatically adjusted to 
Poster, 
Poster, Poster. 
Specify an overlap in millimeters or inches to make it 
easier to pasting th e sheets together. 
4Click the Paper tab, select the paper source, size, and 
type.
5Click OK and print the document. You can complete the 
poster by pasting the sheets together. 
0.15 inches
0.15 inches
Printing Booklets 
This printer feature allows you to  print your document on both 
sides of the paper and arranges the pages so that the paper can 
be folded in half after printing to produce a booklet. 
1To change the print settings from your software 
application, access the printer properties. See “Printing a 
Document” on page 11.
2From the Layout tab, choose Booklet Printing from the 
Layout Type drop-down list. 
NOTE: The Booklet Printing option is not available for all 
paper sizes. In order to find out the available paper size for 
this feature, select the paper size in the 
Size option on the 
Paper tab, then check if the Booklet Printing in a Layout 
Type drop-down list on the Layout tab is activated.
3Click the Paper tab, and select the paper source, size, and 
type.
4Click OK and print the document.
5After printing, fold and staple the pages. 
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							Advanced Printing
18
Printing on Both Sides of Paper
You can print on both sides of a sheet of paper. Before printing, 
decide how you want your document oriented.
The options are:
•None
•Long Edge, which is the conventional layout used in 
book binding.
•
Short Edge, which is the type ofte n used with calendars.
NOTE: Do not print on both side s of labels, transparencies, 
envelopes, or thick paper. Paper jamming and damage to the 
printer may result. 
1To change the print settings from your software 
application, access printer  properties. See “Printing a 
Document” on page 11.
2From the Layout tab, select the paper orientation.
3From the Double-sided Printing section, select the 
binding option you want.     
4Click the Paper tab and select the pa per source, size, and 
type.
5Click OK and print the document.
NOTE: If your printer does not have a duplex unit, you should 
complete the printing job manua lly. The printer prints every 
other page of the document first.  After printing the first side of 
your job, the Printing Tip wi ndow appears. Follow the on-
screen instructions to complete the printing job.
 Long Edge▲ Short Edge▲
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5
3
2
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Printing a Reduced or Enlarged 
Document 
You can change the size of a page
’s content to appear larger or 
smaller on the printed page. 
1To change the print settings from your software 
application, access printer  properties. See “Printing a 
Document” on page 11. 
2From the Paper tab, select Reduce/Enlarge in the 
Printing Type drop-down list. 
3Enter the scaling rate in the Percentage input box.
You can also click the   or   button.
4Select the paper source, size, and type in Paper Options. 
5Click OK and print the document. 
Fitting Your Document to a 
Selected Paper Size
This printer feature allows you to scale your print job to any 
selected paper size regardless of  the digital document size. This 
can be useful when you want to  check fine details on a small 
document. 
1To change the print settings from your software 
application, access printer  properties. See “Printing a 
Document” on page 11.
2From the Paper tab, select Fit to Page in the Printing 
Type
 drop-down list. 
3Select the correct size from the Output size drop-down 
list.
4Select the paper source, size, and type in Paper Options.
5Click OK and print the document.
A