Dell 1235cn User Guide

							Dell 1235cn
Multi Functional Printer
User’s Guide
www.dell.com | support.dell.com
 
						

							2 | Features of your new laser printer
features of your new laser printer
Your new printer is equipped  with a number of special features that improve the quality of the documents you print.
With the prin ter, you can:
Print with excellent quality and speed
• You can print in a full range of colors using cyan, magenta, 
yellow, and black.
• You can print with a resolution of up to 2400 x 600 dpi. See  Software section .
• Your printer prints A4-sized paper at up to 16 ppm and  letter-sized paper at up to 17 ppm. In Color mode, your 
printer prints A4-sized or letter sized paper at up to 4 ppm.
Handle many different types of printable material
•The  150-sheet tray supports plain paper in various sizes: 
letterhead, envelopes, labels, custom-sized media, 
postcards, and heavy paper. 
Create professional documents
• Print Watermarks. You can customize your documents with  words, such as “Confidential”. See  Software section.
• Print Posters. The text and  pictures of each page of your 
document are magnified and printed across the sheet of 
paper and can then be taped together to form a poster. See 
Software section .
• You can use preprinted forms and letterhead with plain  paper. See  Software section .
Save time and money
• To save paper, you can print multiple pages on one single  sheet of paper.
• This printer automatically conserves electricity by  substantially reducing power  consumption when not in use.
• To save paper, you can print on both sides of the paper  (double-sided printing). See  Software section.
Print in various environments
• You can print with Windows 2000/XP/2003/Vista as well as  Macintosh systems.
• Your printer is equipped with a USB interface and a  network interface.
Copy originals in several formats
• Your printer can print multiple image copies from the  original document on a single page.
• There are special functions to erase catalog and  newspaper background.
• The print quality and image size may be adjusted and  enhanced at the same time.Scan the originals and send it right away
• Scan in color and use the precise compressions of JPEG, 
TIFF and PDF formats.
• Quickly scan and send files to multiple destinations using  Networks scanning.
Set a specific time to transmit a Fax 
• You can specify a certain time to transmit the fax and also  send the fax to several stored destinations. 
• After the transmission, the  printer may print out the fax 
reports according to the setting.
SPECIAL FEATURES
 
						

							Features of your new laser printer | 3
ABOUT THIS USER’S GUIDE
This user’s guide provides information about basic understanding  of the printer as well as detailed explanation on each step during the actual usage. Both novice 
users and professional users can refer to th is guide for installing and using the printer.
Some terms in this guide are used interchangeably, as below:
• Document is synonymous with original.
• Paper is synonymous with media, or print media.
Following table offers the conventions of this guide:
CONVENTIONDESCRIPTIONEXAMPLE
Bold Used for texts on the display or actual prints on the printer. Start
Note Used to provide additional information or detailed specification of the printer 
function and feature. The date format may differ from 
country to country
Caution
Used to give users information to protec t the printer from possible mechanical 
damage or malfunction. Do not touch the green underside of 
the toner cartridge.
Footnote
Used to provide more detailed information on certain words or a phrase.  a. pages per minute
(See page 1 for more 
information)Used to guide users to the reference page for the additional detailed information. (See page 1 for more information)
 
						

							4 | Features of your new laser printer
FINDING MORE INFORMATION
You can find information for setting up and using your printer from  the following resources, either as a print-out or onscreen.
Quick Install Guide Provides information on setting up your printer and this requires  that you follow the instructions in the guide to prepare the  printer.
Online User’s Guide Provides you with step-by-step instructions for using your printer’s full features, and contains  information for maintaining yo ur printer, 
troubleshooting, and installing accessories. 
This user’s guide also contains a  Software section to provide you with information on how to print documents with your printer in 
various operating systems, and how to use the included software utilities.
Note 
You can access the user’s guide in other languages  from the Manual folder on the printer software CD.
Printer Driver Help Provides you with help information on printer driver properties a nd instructions for setting up the properties for printing. To access a 
printer driver help screen, click 
Help from the printer properties dialog box.
Dell website If you have Internet access, you can get help, support,  printer drivers, manuals, and order information from the Dell website, 
www.dell.com and  support.dell.com.
 
						

							Safety information | 5
safety information
IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS
What the icons and signs in this user’s guide mean:
These warning signs are here to prevent injury to you and others.  Follow them explicitly. After reading this section, keep it in a safe 
place for futu re reference.
WARNING
Hazards or unsafe practices that may result in severe personal injury or death.
CAUTION Hazards or unsafe practices that may result 
in minor personal injury or property damage.
CAUTION To reduce the risk of fire, explosion, elec
tric shock, or personal injury when using your laser Multi-Function Printer (MFP), 
follow these basic safety precautions:
Do NOT attempt.
Do NOT disassemble.
Do NOT touch.
Follow directions explicitly.
Unplug the power plug from the wall socket.
Ensure the MFP is grounded to prevent electric shock.
Call the service center for help.
1. Read and understand all instructions.
2. Use common sense whenever operating electrical appliances.
3. Follow all warnings and instructions marked on the printer and in the literature accompanying the printer.
4. If an operating instruction appears to c onflict with safety information, heed the safety information. You may have misunderstoo d the 
operating instruction. If you cannot reso lve the conflict, contact your sales or service representative for assistance.
5. Unplug the printer from the AC wall socket and/or telephone ja ck before cleaning. Do not use liquid or aerosol cleaners. Use on ly a 
damp cloth for cleaning.
6. Do not place the printer on an unstable cart, stand or table. It may fall, causing serious damage.
7. Your printer should never be placed on, near or over  a radiator, heater, air conditioner or ventilation duct.
8. Do not allow anything to rest on the power. Do not place your  printer where the cords will be abused by persons walking on them .
9. Do not overload wall outlets and extension cords. This can diminish performance, and ma y result in the risk of fire or electric shock.
10. Do not allow pets to chew on the AC power, telephone or computer interface cords.
11. Never push objects of any kind into the printer through case or  cabinet openings. They may touch dangerous voltage points, crea ting 
a risk of fire or shock. Never spill liquid of any kind onto or into the printer.
12. To reduce the risk of electric shock, do not  disassemble the printer. Take it to a qualified service technician when repair wor k is 
required. Opening or removing covers may expose you to dangerous  voltages or other risks. Incorrect reassembly could cause 
electric shock when the unit is subsequently used.
 
						

							6 | Safety information
13. Unplug the printer from the telephone jack, computer and AC wall  outlet and refer servicing to qualified service personnel under the 
following conditions:
• When any part of the power cord, plug or connecting cable is damaged or frayed.
• If liquid has been spilled into the printer. 
• If the printer has been exposed to rain or water.
• If the printer does not o perate properly after instructions have been followed.
• If the printer has been dropped, or the cabinet appears damaged.
• If the printer exhibits a sudden  and distinct change in performance.
14. Adjust only those controls covered by the o perating instructions. Improper adjustment of other controls may result in damage, a nd 
may require extensive work by a qualified service te chnician to restore the printer to normal operation.
15. Avoid using this printer during a lightning storm. There may be a  remote risk of electric shock from lightning. If possible, un plug the 
AC power and telephone cord for the duration of the lightning storm.
16. The Power cord supplied with your printer should be used for safe  operation. If you are using a cord which is longer than 2 m with 
110 V printer, then it should be 16 AWG
a or bigger.
17. Use only No.26 AWG or larger telephone line cord.
18. SAVE THESE INSTRUCTIONS
19. This printer can be operated only in the country you have purch ased (due to different voltage, telecommunication configuration  and 
etc.).
a. AWG: American Wire Gauge
 
						

							7 | Contents
2 Features of your new laser printer
5 Safety information
INTRODUCTION
11
 11 Printer overview
11 Front view
11 Rear view
 12 Control panel overview
 13 Understanding the Status LED
 13 Acknowledging the status of the toner cartridge
 14 Menu overview
 15 Supplied software
 15 Printer driver features 15 Printer driver
GETTING STARTED
16
 16 Setting up the hardware
 17 System requirements
17 Microsoft® Windows®
17 Macintosh
 18 Setting up the network 18 Supported operation environments
18 Configuring network protocol via the printer
18 Using the SetIP program
18 Installing the driver software
19
 20 Printers basic settings 20 Altitude adjustment
20 Changing the display language
20 Setting the date and time
20 Changing the clock mode
20 Changing the default mode
20 Setting sounds
21 Entering characters using the number keypad
21 Using the save modes
21 Auto continue
LOADING ORIGINALS AND PRINT MEDIA
23
 23 Loading originals23 On the scanner glass
23 In the ADF
 24 Selecting print media 25 Specifications on print media
26 Media sizes supported in each mode
26 Guidelines for special print media
 27 Changing the size of the paper in the paper tray 28
 29 Printing on special print materials 29 Feeding the print material manually
 29 Setting the paper size and type
COPYING
30
 30 Copying
 30 Changing the settings for each copy 30 Darkness
30 Original Type
30 Reduced or enlarged copy
 31 Changing the default copy settings
contents
 
						

							8 | Contents
contents
 31 ID card copying
 31 Using special copy features
31 2-up or 4-up copying
31 Poster copying
32 Clone copying
32 Erasing background images
32 Gray enhance copying
 32 Setting copy timeout
SCANNING
33
 33 Scanning basics
 33 Scanning from the control panel
33 Setting scan information in Dell Scan Manager.
33 Scanning to application programs
 34 Scanning by a network connection 34 Scanning to Email
 35 Changing the settings for each scan job
 35 Changing the default scan settings
 35 Setting up Address Book 35 Registering speed email numbers
35 Configuring group email numbers
35 Using Address Book entries
35 Searching Address Book for an entry
36 Printing Address Book
BASIC PRINTING
37
 37 Printing a document
 37 Canceling a print job
FAXING
38
 38 Sending a fax
38 Setting the fax header
38 Adjusting the document settings
39 Sending a fax automatically
39 Sending a fax manually
39 Confirming a transmission
39 Automatic redialing
39 Redialing the last number
39 Sending a fax to multiple destinations
40 Sending a delayed fax
40 Sending a priority fax
 41 Receiving a fax 41 Changing receiving modes
41 Receiving automatically in Fax mode
41 Receiving manually in Tel mode
41 Receiving manually using an extension telephone
41 Receiving automatically in Ans/Fax mode
41 Receiving faxes using DRPD mode
42 Receiving in secure receiving mode
42 Activating secure receiving mode
42 Receiving faxes in memory
42 Forwarding faxes
 43 Fax setup 43 Changing the fax setup options
44 Changing the default document settings
44 Printing sent fax report automatically
 
						

							Contents | 9
contents
44 Setting up Address Book
USING USB MEMORY DEVICE
46
 46 About USB memory
 46 Plugging in a USB memory device
 46 Scanning to a USB memory device
46 Scanning
47 Customizing Scan to USB
 47 Printing from a USB memory device
47 To print a document from a USB memory device:
 47 Backing up data 47 Backing up data
47 Restoring data
 48 Managing USB memory
48 Deleting an image file
48 Formatting a USB memory device
48 Viewing the USB memory status
 48 Printing directly from a digital camera
MAINTENANCE
49
 49 Printing reports
49 Printing a report
 49 Adjusting the color contrast
 50 Clearing memory
 50 Cleaning your printer 50 Cleaning the outside
50 Cleaning the inside
52 Cleaning the scan unit
 53 Maintaining the cartridge 53 Toner cartridge storage
53 Expected cartridge life
53 Redistributing toner
 53 Replacing the toner cartridge
 55 Replacing the imaging unit
 56 Replacing the waste toner container
 57 Maintenance parts 57 Checking replaceables
 57 Managing your printer from the website
57 To access Embedded Web Service:
 57 Checking the printer’s serial number
TROUBLESHOOTING
58
 58 Tips for avoiding paper jams
 58 Clearing document jams
58 Exit misfeed
59 Roller misfeed
 59 Clearing paper jams 59 In the tray 1
59 In the fuser unit area
60 In the paper exit area
 62 Understanding display messages
 65 Solving other problems 65 Paper feeding
65 Printing problems
66 Printing quality problems
68 Copying problems
69 Scanning problems
69 Dell Scan Manager problems
70 Fax problems
70 Common Windows problems
 
						

							10 | Contents
contents
70 Common Macintosh problems
ORDERING SUPPLIES
71
 71 Supplies
 71 How to purchase
SPECIFICATIONS
72
 72 General specifications
 73 Printer specifications
 73 Scanner specifications
 73 Copier specifications
 74 Facsimile specifications
GLOSSARY
75
INDEX
79