Cisco Touch 8 User Guide

							31
About Content Sharing
Share content
Start and Stop Presentation in a Call
Your video system supports the ability to show presentations in a 
video call or video conference as  well as outside a call. The latter  ability allows the system to be used 
for local presentations in a meeting  room, thus extending the use of the 
video system and the room itself.
Note that you may change the layout 
of the screen during presentations,  see the next page for more on this.
Connect your source  and make sure it is 
switched on. Tap Share 
(a), then scroll horizontally (b) 
to locate the presentation source,  if needed. Once located tap the  required source. Tap the three small dots (
...
), to acess the menu allowing 
you to preview or to share the content of the selected  source.
Tap Preview, if you want to check what  you will share before you share it, and then tap Share to actually start sharing 
the content of your source.
Your content will now be viewable by all 
connected participants. to stop sharing content 
tap Stop Sharing, as shown. 
D1458221 User Guide Cisco TelePresence
Profile Series, Codec C-series, Quick Set C20 
SX20 Quick Set, MX200, MX300
Produced: December 2014 for TC7.3
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							32Share content
Change Presentation Layout
You may change the layout of the screen during presentations. Typical 
options available will be with or 
without showing the presenter and  showing the presenter as either 
a PiP (Picture in Picture) or PoP 
(Picture outside Picture).
The layout options available on  your system may differ from those shown here, but the layouts shown 
are always those you may choose  between.
About Presentation Layout
Tap Layout, as outlined, to invoke the layout options.
Select your preferred layout  by tapping it. 
D1458221 User Guide Cisco TelePresence
Profile Series, Codec C-series, Quick Set C20 
SX20 Quick Set, MX200, MX300
Produced: December 2014 for TC7.3
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							33Share content
Presentation Outside CallsAbout Local Sharing
You may show content on the system’s screen(s), even if the 
system is not in a call. 
What you then do is to utilize the  Preview function (see also “Start and 
Stop Presentation in a Call” on page 
31).
On video systems with dual screens 
you may share contents from two  independent sources simultaneously. 
This can be done outside calls only. 
The option is not available in a call.
At left we use the dual display as example, but the principle applies to single screen systems as well. 
Connect your source(s) and  make sure it is switched on 
and tap Share. Tap the source avatar to display this source on you video 
system’s display. For a dual screen system tap the other 
source avatar to dsiplay that one as well. On a single 
screen system there will be one source avatar shown only.
Tap again to stop displaying the corresponding source, as  shown. 
D1458221 User Guide Cisco TelePresence
Profile Series, Codec C-series, Quick Set C20 
SX20 Quick Set, MX200, MX300
Produced: December 2014 for TC7.3
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							34
Scheduled 
Meetings
Your video system may be 
connected to a management system capable of scheduling video 
meetings for you. Any meetings  scheduled will then appear in a List 
of Meetings on your Touch device. 
D1458221 User Guide Cisco TelePresence
Profile Series, Codec C-series, Quick Set C20 
SX20 Quick Set, MX200, MX300
Produced: December 2014 for TC7.3
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							35Scheduled Meetings
View Meeting List
Your video system may be connected to a management system capable 
of scheduling video meetings. Any meetings scheduled will then appear in a List of Meetings. 
The List of Meetings contains a list of  upcoming, meetings scheduled to 
take place during the next 14 days 
(this setting may have been changed  by your video support team). The list is sorted using grouping headers. 
The main grouping category is by  day (e.g.: TODAY, TOMORROW, then 
WEDNESDAY, JUNE 20, 2014 etc).
If you tap an item in the list then 
more information will become 
available.
When a scheduled meeting appears  as  Private meeting it will contain 
information about the organizer only. 
There will be no title, no expandable  meeting outline as well as no dial-in information.
Meeting List Basics
Tap Meetings  to invoke the list of meetings. 
The meeting list will  typically look like shown here. 
Tap an entry in the  list to obtain more 
information about the 
meeting.
Tap on the little  expansion symbol, as 
outlined, to get even more information.
Tap again to collapse  the information box. 
D1458221 User Guide Cisco TelePresence
Profile Series, Codec C-series, Quick Set C20 
SX20 Quick Set, MX200, MX300
Produced: December 2014 for TC7.3
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							36Scheduled Meetings
Join Scheduled Meeting
On your video system the Meeting 
Reminder will appear once it is  possible to join a meeting. Exactly 
when that will be depends on the 
Start time buffer setting. Default  buffer setting is 10 minutes, but 
your 
video support team may have 
changed this. It is not possible to join 
the meeting earlier than the setting 
dictates.
The meeting reminder contains  a time indicator stating when the meeting starts, or alternatively for 
how long the meeting has been 
going on (an ongoing meeting is  referred to as a Meeting in progress). 
The text Starting now will be shown  during a time interval spanning from 
30 seconds before to 30 seconds  after the scheduled start time of the meeting.
About Joining
If you tap a 
meeting in the list 
you will see more 
about the meeting.
A scheduled meeting may connect you automatically, 
or you may have to tap Join Meeting.
When the meeting starts you will be offered 
to join in, to postpone the offer to join in for 5 
minutes, or to just dismiss the offer.
If you are in a call when the meeting starts you will 
also be offered to join in while at the same time 
end the current call, just like any other situation 
where someone calls you while you already are in 
a call. Although the default setting lets you join in up to 
10 minutes in advance, your video support team 
may have implemented a different setting.The start and end time of the 
scheduled meeting are given in the  expanded meeting information.
Extending an ongoing meeting
Scheduled meetings have a fixed start and end time. You may want to extend an ongoing meeting. This will be accepted by the system if no other meeting is scheduled for any of the video systems involved, during the period of 
possible extension.
If an extension is sustainable, the Meeting will end notification will include an 
Extend and a Dismiss option.   
To extend a meeting, tap the Extend button. 
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Profile Series, Codec C-series, Quick Set C20 
SX20 Quick Set, MX200, MX300
Produced: December 2014 for TC7.3
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							37
Whenever Parallel meetings occur 
(two or more meetings taking place  simultaneously), the reminder will 
be displayed in context of the 
meeting list, displaying all upcoming 
meetings. Choose which meeting 
to join and then join the selected  meeting.
Parallel Meetings
Scheduled Meetings
Choose Your Meeting
Meetings taking place  simultaneously are referred to as 
parallel meetings. The meeting 
names used in this example  solely appear to illustrate that the 
meetings are parallel meetings. 
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Profile Series, Codec C-series, Quick Set C20 
SX20 Quick Set, MX200, MX300
Produced: December 2014 for TC7.3
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							38
Contacts
Contacts consists of three parts; a Directory, which typically is your 
corporate phone book; Recents 
which is a list of recent calls and 
finally Favorites, which is your  personalized list of people you call 
frequently or otherwise need to get  easy access to. 
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Profile Series, Codec C-series, Quick Set C20 
SX20 Quick Set, MX200, MX300
Produced: December 2014 for TC7.3
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							39
The Directory serves as your cor-porate phone book. This directory 
cannot be edited by you. You may,  however, copy entries to your list of 
Favorites and edit them there.
Tap a folder to show its contents,  scroll, if needed, to locate a folder or 
an entry within a folder.
Once located, tap the entry to call,  edit or add to your list of favorites in 
the same way as with the Recents list (see the previous page for more 
on this).
When searching within the corporate  Directory, the search will apply to 
the current directory folder and its  subfolders only. To go one level up, 
tap Back. To make the search apply 
to the entire corporate directory, do  not enter (tap) any folder before the search is commenced.
It may happen that an entry copied 
from the directory to the list of favor- ites later is updated in the directory. 
This update will not be reflected in  your list of favorites—you must then manually update the entry in the list 
of favorites.
About DirectoryDirectory
Scroll 
through 
the list to 
locate the 
entry, as 
outlined.
Tap Search or Dial, as 
outlined, to invoke the virtual 
keyboard and key in a name, 
number or address. Possible 
matches will appear as you 
type. 
Tap 
Contacts, 
as outlined.
Tap 
Contacts, 
as outlined.
Tap Directory, if 
needed.
Tap Directory, if  needed.
Finding an entry in the Directory by scrolling through the list:
Finding an entry in the Directory by searching for it:
Contacts 
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Profile Series, Codec C-series, Quick Set C20 
SX20 Quick Set, MX200, MX300
Produced: December 2014 for TC7.3
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							40
The Recents lists the received, placed and missed calls since the last time the list was cleared. 
Tap an entry and you may: 
• Call the entry by tapping CALL .
• Add the entry to an ongoing call 
(optional).
• Add the entry to Favorites .
• Edit the entry information and then 
place the call.
• Change the call rate settings.
• Remove the entry from the list.
• Clear the entire list.
About RecentsCall Recents
Tap  Contacts, if needed. Scroll, as 
outlined, 
to get to 
the top of 
the list.Tap Clear Recents, as 
outlined.
Clearing the entire Recents list:
Select an entry 
in the Recents 
list by tapping it. 
Then tap More  
(
), as 
outlined.  Tap Remove
 from 
Recents to remove 
the entry. You will be  prompted to confirm 
your intentions.
Removing a single entry:
For privacy reasons you may want to  remove an entry from the Recents list or  clear the entire list.
The same persons may have called  you (or you called them) several times. Each such call will create an entry in the 
Recents list.
Note that if you choose to remove a single entry in the list, any other  instances of that entry will not be 
removed from the list.
Tap 
Contacts, 
as outlined. Scroll through the list (a), or tap the Search 
or Dial field (b) to invoke the virtual keyboard 
to key in a name, number or address. Possible  matches will appear as you type.
Gaining access to the Recents list:
Contacts 
D1458221 User Guide Cisco TelePresence
Profile Series, Codec C-series, Quick Set C20 
SX20 Quick Set, MX200, MX300
Produced: December 2014 for TC7.3
All contents