Canon scanner imageFORMULA ScanFront 300P User Manual

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Chapter 7   ScanFront Administration Tool
4.Managing the ScanFront Scanners
You can change administrator passwords, check connections, and manage users for ScanFront scanners registered in ScanFront 
Administration Tool.
❏Selecting a ScanFront
To manage a ScanFront scanner with ScanFront 
Administration Tool, select it in the ScanFront 
Administration Tool list. Selecting a check box at the far 
left of each row in the list selects the corresponding 
ScanFront.
If you click [Select All], all of the ScanFront scanners in 
the list will be selected. If you select [Except All], all of the 
selections in the list will be cleared.
❏Checking ScanFront Connections
Select a ScanFront scanner in the list, and click [Check the 
connection] to check the connection of the selected 
ScanFront.
The results of the check appear in the [Status] column. For 
example, “Connection Possible” appears when the 
ScanFront is properly connected.
❏Changing Passwords
Select a check box at the far left of each row in the list, 
click the [Change Password] button to display the 
[Password] dialog box, and then change the password for 
the selected ScanFront.
After you enter the new password and click [OK], the 
[Password] dialog box will close, and the password will be 
changed.
Hint
If multiple ScanFront scanners are selected, a dialog box for 
changing the password of the first selected ScanFront in the list 
appears. A dialog box for changing the password of the next 
ScanFront appears when you click [OK]. To configure the same 
password for all the ScanFront scanners, select the [Do this for 
the all password input] check box before clicking [OK]. 
						

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Chapter 7   ScanFront Administration Tool
❏Changing IP Addresses and Device 
Names
Double-click a ScanFront scanner in the list to display the 
[IP Address / Device Name] dialog box, and then change 
the IP address or device name of the selected ScanFront.
After you enter the IP address or device name and click 
[OK], the dialog box will close, and the specified IP 
address or device name will be applied.
❏Checking Detailed Information on the 
ScanFront 
Click the [Check Details] button that appears for the 
ScanFront scanners registered in the list to display the 
[Details] window.
IMPORTANT
You can only perform this operation for ScanFront scanners to 
which ScanFront Administration Tool is able to connect.
A list of users registered to the ScanFront appears in the 
[Details] window.
You can use the following buttons in the window to 
manage the users registered to the ScanFront. To select a user for an operation, select the check box that 
appears at the far left of each row. Clicking [Select All] 
or [Except All] selects or clears all of the user check 
boxes in the list, respectively.
 Click [Back up] to backup configuration data for users 
selected in the list to any location on the computer.
 Click [Delete] to delete the users selected in the list.
 Click [Version Info] to display version information for 
the ScanFront.
 Click [Back] to close the [Details] window.
❏Displaying the Web Menu
When you select a ScanFront scanner in the list and click 
the [Open Web Menu] button, the Web browser starts and 
the Web Menu for the selected ScanFront is displayed.
IMPORTANT
You can only perform this operation for ScanFront scanners to 
which ScanFront Administration Tool is able to connect.
❏Batch Processing
You can select multiple ScanFront scanners in the list, and 
select a command in the [Processing] menu to perform the 
same operation all of the selected ScanFront scanners at 
one time.
The following commands are available in the [Processing] 
menu.
[Restore All Settings]
Load backed up ScanFront data stored on the computer, 
and restore settings on all selected ScanFront scanners.
[Backup All Settings]
Save the backup data of all selected ScanFront scanners to 
any location on the computer.
[Import User Data]
Load ScanFront user data stored on the computer, and 
register it to all selected ScanFront scanners. 
						

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Chapter 7   ScanFront Administration Tool
[Export User Data]
Save the user data of all selected ScanFront scanners to 
any location on the computer.
[Version Up]
Load ScanFront firmware stored on the computer, and 
update the firmware version of all selected ScanFront 
scanners.
[Import Certificate]
Import the SSL certificate for the LDAP server.
❏Importing/Exporting Administration 
Data
You can export administration data for ScanFront 
Administration Tool to any location on the computer, and 
import exported administration data.
Exporting Administration Data
Click [Export] in the [Edit Data] menu, specify a 
destination and file name for the administration data in the 
dialog box that appears, and then click [Save].
Importing Administration Data
Click [Import] in the [Edit Data] menu, specify the storage 
location and file name for the administration data in the 
dialog box that appears, and then click [Open]. 
						

							Chapter 8   Web Menu (User Mode)
1. Web Menu Overview ....................................... 8-2
2. Logging In to the Web Menu............................ 8-3
3. User Settings ................................................... 8-4
User Settings.........................................................8-5
4. Address Book Settings .................................... 8-9
Registering New Addresses ................................8-11
Copying Addresses .............................................8-14
Exporting and Importing Address Books .............8-14
5. Job Button Settings........................................ 8-16
Registering New Job Buttons ..............................8-18
Scan Settings Overview ......................................8-19
Copying Job Buttons ...........................................8-23
Editing Jobs.........................................................8-24
Exporting and Importing Job Buttons ..................8-24 
						

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Chapter 8   Web Menu (User Mode)
1.Web Menu Overview
The Web Menu function enables you to access and configure the scanner from the Web browser of a remote computer. From the 
Web Menu, you can register address books and job buttons.
IMPORTANT
 For a Web browser, use Microsoft Internet Explorer 6.0 or later or Firefox 3.5 or later.
 In some cases, settings cannot be changed from the Web Menu when the ScanFront administrator or another user is logged in to the scanner.
 Use the device name or IP address assigned to the scanner as the URL for logging in to the Web Menu. (See p. 8-3.)
 When you open the Web Menu, an SSL-certificate warning will appear. However, you can proceed and open the Web Menu safely.
Web Menu (User Mode)
aUser Settings (See “User Settings” on p. 8-5)
Use to change the user settings.
bAddress Book Settings (See “Address Book Settings” 
on p. 8-9)
Use to register and manage entries in the Shared Address 
Book available to all users, and the My Address Book 
provided for each user.cJob Button Settings (See “Job Button Settings” on 
p. 8-16)
Use to register and manage the Shared Job Button 
available to all users, and the My Job Button provided for 
each user.
Settings
ScanFront Network Computer (Web Menu)
a
b
c 
						

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Chapter 8   Web Menu (User Mode)
2.Logging In to the Web Menu
You can log in to the Web Menu using the following procedure.
Hint
Use the device name or the IP address assigned to the scanner as the URL for accessing the Web Menu. Contact the ScanFront administrator 
for the device name and the IP address.
1.Turn the scanner ON.
2.Confirm the IP address with the administrator.
3.Launch the Web browser on the computer.
4.Enter the device name or the IP address as the URL 
to open the Web Menu.
Ex.)  http://scanfront300 when the device name is ScanFront300, 
and http://172.19.xxx.xxx for the IP address. 
Hint
If the Web Menu is set to Administrator Mode, click [To User 
Mode].
IMPORTANT
If [Authentication Method] appears above [User name] on the 
login screen, users can log in from an account registered on a 
domain server (Server Authentication), instead of logging in 
from an account registered on the scanner (Device 
Authentication). For details, consult the ScanFront 
administrator.
5.Enter a user name and password to log in to the Web 
Menu.
IMPORTANT
User names and passwords are case-sensitive. Make sure to 
enter them correctly. 
						

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Chapter 8   Web Menu (User Mode)
3.User Settings
From the User Settings screen, you can change the information of a user logged in by Device Authentication.
aSetting (See “User Settings” on p. 8-4)
Allows you to edit a user’s settings.
a 
						

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Chapter 8   Web Menu (User Mode)
❏User Settings
Click [Setting] to edit the user information.
User Settings

Enter a new user name.
 Change Password
Select the [Change Password] check box, and then enter 
the new password and confirmation password.
 Mail Address (Not Changeable)
To change the e-mail address, contact the ScanFront 
administrator.
 SMTP/POP Before SMTP Authentication
Appears when [Auth Method] is configured to any 
setting other than [SMTP] by the administrator in the 
mail server settings (see p. 6-34). Enter the [User name] 
and [Password] that will be used for mail server 
authentication here.
IMPORTANT
 When entering a [Password], select the [Change Password] 
check box before entry.
 [Change Password] updates the password information 
saved on the scanner, but does not alter the password 
registered on the server.
 For a user logged in by Server Authentication, you can only 
select a setting for [Screen after Login]. E-mail address may not be registered for a user logged in by 
Server Authentication. For details on e-mail address 
settings, consult the ScanFront administrator.
 Screen after Login
Select the Home screen or the Job Button screen as the 
first screen to appear after the user logs in.
Home Screen
Job Button Screen
IMPORTANT
 The setting for the startup screen after login also affects which 
screen appears after a scanned image is sent. (See “Delivery 
Options” on p. 8-18.)
 If the ScanFront administrator has restricted use of the Home 
screen, only [Job Button screen] is available for the [Screen 
after Login] setting. For details, consult the ScanFront 
administrator. 
						

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Chapter 8   Web Menu (User Mode)
 Default Address Book screen
Select “My Address Book” or “Shared Address Book” 
for the address book type when the address selection 
screen is displayed from the Home screen.
 Default Job Button screen
Select “My Job Button” or “Shared Job Button” for the 
job button type when the job button screen is displayed 
after login.
 E-mail to my mailbox
Select the [Enable] check box to display the e-mail 
address of the logged in user in the address book.
If an e-mail address is set for the user, the user’s e-mail 
address will be displayed even if it has not been 
registered in the address book.
The user’s e-mail address is displayed at the very top of 
the address list.
Custom File Name Settings
Specify the method in which file names used for saving 
scanned images are created. When you select to use 
custom file names during a scanning procedure, the image 
files will be saved under file names that are determined by 
the settings configured here. Components of the custom 
file name will be included in the order that they appear on 
this screen.
IMPORTANT
The following characters cannot be used to set the custom file 
name: 
/ : ? *  < > |
 Separator
Select the [Enable] check box to include a separator 
between character strings in the file name, and select a 
character to use as the separator in the list box.

Specify a string to include in the file name.

Select the [Enable] check box to include the user name in 
the file name.

Select the [Enable] check box to include the date in the 
file name, and select a format for the date in the list box.

Select the [Enable] check box to include the time in the 
file name, and select a format for the time in the list box.
 Device name
Select the [Enable] check box to include the device name 
in the file name.
 Counter/Start number/Number of digits
Select the [Enable] check box to include a counter in the 
file name. When this is enabled, you can specify the 
starting value and number of digits used for the counter. 
						

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Chapter 8   Web Menu (User Mode)
Index Settings
Specify the content of index files (metadata) that are 
attached to scanned image files. Components of the index 
file will be included in the order that they appear on this 
screen.
IMPORTANT
The following characters cannot be used in strings contained in 
the index file: 
&   < >
 Index string/Field name
Enter a string for the index. You can change the default 
field name (“String”) as necessary.

Select the [Enable] check box to include the user name in 
the index file. You can change the default field name 
(“User”) as necessary.
Select the [Enable] check box to include the date in the 
index file, and select a format for the date in the [Format] 
list box. You can change the default field name (“Date”) 
as necessary.

Select the [Enable] check box to include the time in the 
index file, and select a format for the time in the [Format] 
list box. You can change the default field name (“Time”) 
as necessary.
 Device name
Select the [Enable] check box to include the device name 
in the index file. You can change the default field name 
(“Device”) as necessary.
 Counter/Start number/Number of digits
Select the [Enable] check box to include a counter in the 
index file. When this is enabled, you can specify the 
starting value and number of digits used for the counter. 
You can change the default field name (“Counter”) as 
necessary.
 File name
Select the [Enable] check box to include the file name in 
the index file. You can change the default field name 
(“FileName”) as necessary.

Select the [Enable] check box to include the file size in 
the index file. You can change the default field name 
(“FileSize”) as necessary.
 Number of Pages
Select the [Enable] check box to include the number of 
pages that are in the scanned image in the index file. You 
can change the default field name (“PageNumber”) as 
necessary.
 Destination path
Select the [Enable] check box to include the destination 
path in the index file. You can change the default field 
name (“Folder”) as necessary.
 Index file format
Specify a file format for the index files.