Brother Printers Intellifax 2750 Plain Paper Laser Fax Owners Manual
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19FAX MACHINE SETUP AND CONNECTIONS Connecting an External Telephone Your fax machine is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) directly to your fax machine. Connect the modular plug on the telephoneÕs line cord to the jack labeled EXT. on the left side of the fax machine. Whenever this phone (or TAD) is in use, the screen displays EXT. TEL IN USE, and, if the fax machine handset is lifted, an alarm sounds. To disconnect the call on the external phone and switch to the fax machine, press Hook. Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or Òrolled overÓ to the next available phone line in a preset order. Your fax machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the fax machine on any of the other numbersÑwhen the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. Your fax machine will work best on a dedicated line. Two-Line Phone System A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your fax machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your fax machine. See Easy Receive p. 35
20CHAPTER TWO Converting Telephone Wall Outlets There are three ways to convert to an RJ11 receptacle. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it. The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). Plug the fax machine into Line 2 of the triplex adapter. RJ14 RJ11 Triplex Adapter RJ14 Installing Fax Machine, External Two-Line TAD, and Two-Line Telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your fax machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the fax machine on Line 2. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your fax machine and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone. 1Place the two-line TAD and the two-line telephone next to your fax machine. 2Plug one end of the telephone line cord for your fax machine into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the left side of the fax machine. 3Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.
21FAX MACHINE SETUP AND CONNECTIONS 4Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the fax machine. Triplex Adapter Two-Line Phone Two-Line External TAD Fax Machine You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the fax machineÕs wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD. Multi-Line Connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the fax machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you. It is advisable to have a separate line for the fax machine. You can then leave the fax machine in FAX mode to receive faxes any time of day or night. If the fax machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received. As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the fax machine cannot be made. See Easy Receive p. 35
22CHAPTER TWO If you are installing the fax machine to work with a PBX: 1It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX. 2If all incoming calls will be answered by a switchboard operator, it is recommended that the Answer mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls. 3The fax machine may be used with either pulse or tone dialing telephone service. Custom Features on a Single Line To learn how custom features may affect your faxing operations, please see the Troubleshooting and Maintenance chapter, page 89.
23 User-Friendly Programming We have designed your fax machine with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your fax machine has to offer. Since your fax programming is done on the LCD, we created step-by-step on- screen prompts to help you program your fax machine. All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings. Function Mode You can access the function mode by pressing Function. When you enter the function mode, your fax machine displays a list of main menu options from which you can choose. These options appear one after the other on the display. Select an option by pressing Set when the option appears on the screen. You can ÒscrollÓ more quickly through options by pressing . When the screen displays your selection, press Set. (Press to scroll backward if you passed your choice or to save key strokes. Both arrow keys show all options, in the opposite order.) Before you press Set, you can correct a mistake you made entering information in a field using the dial pad. Use to back up and then type over the incorrect characters. When you finish a function, the screen displays ACCEPTED. If you want to exit the Function mode, press Stop. See Using This Manual p. 1 3 CHAPTER THREE On-Screen Programming
24CHAPTER THREE Alternating Displays When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display youÕll probably see most often is shown below, showing you, when you place a document in the feeder, that you can dial a number and send a fax, or you can make a copy. FAX: NO. & START COPY: PRESS COPY Function Selection Table If you have a basic understanding of how to program your fax machine, you can perform most of the programming settings without the OwnerÕs Manual. To help you understand the function selections, options and settings that are found in your fax programs, use the Function Selection Table below. 2. SETUP RECEIVE Function Description Factory Set More Info 1. RING DELAYNumber of rings before fax RING DELAY: 04 p. 34 machine answers in FAX or FAX/TEL mode. 2. F/T RING TIMESets the time for Òdouble ringÓ in 20 pp. 34Ð35 FAX/TEL mode. 3. EASY RECEIVEReceive fax messages without ON p. 35 pressing the Start key. 1. INITIAL SETUP Function Description Factory Set More Info 1. TONE/PULSESelects dialing mode. TONE p. 27 2. DATE/TIMEEnter date and time for LCD 01/01 1999 00:00 pp. 27Ð28 display and heading on transmissions. 3. STATION IDProgram name, fax number and Ñ pp. 28Ð30 telephone number to appear on each transmitted page. 4. BEEPERAdjust volume level of beeper. LOW p. 31 5. SLEEP MODEConserves power 00 Min. p. 32 6. DELAYED TIMERSets the time of day that Ñ p. 32 delayed faxes will be sent.
25ON-SCREEN PROGRAMMING 5. INTERRUPT Function Description Factory Set More Info Send a fax now, even if you have the p. 62 machine set to send a fax later, or if you have it set for Polling. 4. REMAINING JOBS Function Description Factory Set More Info Cancel a delayed fax or polling job. pp. 42, 51 3. SETUP SEND Function Description Factory Set More Info 1. COVERPG SETUPAutomatically sends the cover OFF pp. 51Ð54 page you programmed. 2. COVERPAGE MSGProgram customized message for Ñ pp. 54Ð55 fax cover page. 3. CONTRASTChange lightness or darkness of a AUTO p. 55 fax you are sending. 4. RESOLUTIONAllows you to change resolutions STANDARD p. 60 page by page. 5. OVERSEAS MODEAdjusts for sometimes difficult OFF p. 56 overseas transmissions. 6. CALL RESERVEYou can send a fax, then speak. OFF pp. 57Ð58 7. DELAYED FAXSend documents later. Ñ p. 58 8. POLLED TXTurns Polling Transmission ON OFF p. 61 (or OFF). 9. REAL TIME TXNext Fax Only / ON / OFF OFF pp. 49Ð50 2. SETUP RECEIVE (continued) Function Description Factory Set More Info 4. REMOTE CODEEnter code to activate or deactivate ON (51, #51) p. 39 machine from a remote location. 5. REDUCTIONReduces size of image. AUTO p. 36 6. PAPERSelects size of paper for fax LETTER p. 37 receiving. 7. PRINT DENSITYMake prints darker or lighter. Ñ p. 37 8. POLLING RXTurns Polling Receive ON or OFF. OFF pp. 40Ð41 9. TONER SAVEIncreases life of toner cartridge. OFF p. 38 0. MF LINKTurn ON if PC is connected to fax ON p. 42 (Available if you have machine, for PC receiving of voice purchased Multi-Function and fax messages. Link Pro option only)
26CHAPTER THREE 8. REMOTE FAX OPT Function Description Factory Set More Info 1. FAX FWD/PAGINGSet fax machine to forward fax OFF pp. 71Ð72 messages ÑORÑto call your pager. 2. FAX STORAGEStore incoming faxes in memory OFF p. 73 for remote retrieval. 3. REMOTE ACCESSSet code for retrieving faxes. 159 p. 73 4. PRINT FAXPrint incoming faxes stored in the Ñ p. 39 memory. 7. PRINT REPORTS Function Description Factory Set More Info 1. XMIT REPORTOFF pp. 79Ð80 2. ACT.REPORTPrint lists and reports INTERVAL:OFF pp. 79Ð80 3. ALL DIALof activity. Ñ pp. 79Ð80 4. TEL. INDEX(Details in Chapter 10) Ñ pp. 79Ð80 5. USER SETTINGSÑ pp. 79Ð80 6. MEMORY STATUSÑ pp. 79Ð80 6. SET AUTO DIAL Function Description Factory Set More Info 1. ONE-TOUCH DIALDial numbers stored in memory Ñ pp. 63Ð64 by pressing only one key. 2. SPEED-DIALDial numbers stored in memory Ñ pp. 64Ð65 by pressing only three keys. 3. SETUP GROUPSSet up a Group number for Ñ pp. 65Ð66 broadcasting. 0. TEL SERVICE Function Description Factory Set More Info 1. DISTINCTIVEUse with telephone companyÕs OFF pp. 43Ð44 distinctive ringing service to register the ring pattern on the fax machine. 2. CALLER IDView or print a list of the last 30 Ñ pp. 45Ð46 Caller IDs stored in memory.
27 Getting Started Setting Dialing Mode (Tone/Pulse) Your fax machine comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode. 1Press Function, 1, 1. The screen prompts you to select TONE or PULSE. DIALING:TONE? DIALING:PULSE? 2Press or to select dialing mode. 3Press Set when the screen displays the dialing mode you want. 4Press Stop to exit. Setting Date and Time Your fax machine displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time. All other settings remain unaffected. 1Press Function, 1, 2. The screen prompts you to enter the year. ENTER YEAR:XX 4 CHAPTER FOUR Initial Setup
28CHAPTER FOUR 2Enter the last two digits of the year. The screen displays your entry. 3Press Set. The screen prompts you to enter the month. ENTER MONTH:XX 4Enter two digits for the month (for example, enter 09 for September, or 10 for October). The screen displays your entry. 5Press Set. The screen prompts you to enter the day. ENTER DAY:XX 6Enter two digits for the day (for example, 06). The screen displays your entry. 7Press Set. The screen prompts you to set the time. ENTER TIME:XX:XX 8Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM). 9Press Set. 10Press Stop. The screen now displays the date and time you set, and displays it whenever the fax machine is standing by. Setting Station ID You can store your name, fax number, and telephone number to be printed on all fax pages you send. 1Press Function, 1, 3. The screen prompts you to enter your fax number. FAX: 2Enter your fax number (up to 20 digits). The screen displays your entry. 3Press Set. The screen prompts you to enter your telephone number. TEL: See Composing Electronic Cover Page p. 51 See Entering Text p. 29