Brother Printers Intellifax 1570 Plain Paper Fax Owners Manual
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63MESSAGE CENTER Playing Voice Messages and Memos Follow the steps below to listen to voice messages and memos. 1Press Play. Adjust volume by pressing Speaker Volume Low or High. All messages and memos are played in the order they were recorded. The display shows the number of the current message, and the total number of messages. If Caller ID information was received, the FAX/MFC beeps during the message and displays the Caller ID information for one second. During playback, the screen displays the time and date the message was recorded. 2Use at the end of the message to repeat a message. Use to skip to the next message. You can press and repeatedly until you reach the message you want to play. 3Press Stop to exit. Printing a Fax Message Once you print a new fax message stored in memory, it is erased from the memory automatically. 1Press Play. After two seconds, the FAX/MFC begins to play voice messages. 2After playing voice messages, the display asks if you want to print fax messages that are in the memory. There is no display message if there are no faxes. PRINT FAX? 1.YES 2.NO 3To print the faxes in memory, press 1 —OR— Press 2 to exit without printing.
64CHAPTER EIGHT Backup Printing Option When you choose FAX: ON in the Message Center mode, all incoming fax messages are stored in the available memory for retrieval. To print a backup copy automatically, turn this option on. 1Press Function, 8, 2. The screen prompts you to select a setting. BACKUP PRINT: ON SELECT & SET 2Press or to display ON (or OFF). 3Press Set when the screen displays your selected setting. 4Press Stop to exit. Erasing Messages If you choose to erase all fax messages, the FAX/MFC will print any previously unprinted fax messages before erasing them from memory. Fax messages cannot be erased individually. You can erase voice messages and memos individually, or all at once. To erase voice messages individually 1Press Play. After two seconds, the FAX/MFC beeps and begins message playback. Each message is preceded by one long beep, and followed by two short beeps. 2To erase a specific message, press Erase immediately after the two short beeps, or while the message is playing. The screen prompts: ERASE THIS MSG? 1.YES 2.NO 3Press 1 to erase the message —OR— Press 2 to cancel.
65MESSAGE CENTER To erase messages all at once 1Press Erase. The screen prompts you to choose what the kind of messages you want to erase. ERASE ALL VOICE? SELECT & SET 2Press or to select erasing all voice messages (VOICE), all document messages (FAX), or all messages—both voice and fax—(MSG). 3Press Set. 4Press 1 to erase—OR—Press 2 to cancel. Setting Maximum Time for Incoming Messages Your FAX/MFC comes set to receive voice and fax messages up to 30 seconds long. You can change this setting to any length from 20 seconds to 60 seconds, in 5- second increments. This setting also applies to the Personal Mailbox ICM and Memo. 1Press Function, 8, 5. The screen prompts you to select a maximum time. MESSAGE 30 SEC SELECT & SET 2Press or to select the maximum time setting for incoming messages. 3Press Set when the screen displays your setting. 4Press Stop to exit. Setting Toll Saver When you set the toll saver feature, the FAX/MFC answers after 4 rings if you don’t have messages, and after 2 rings if you do have messages. This way, when you call your FAX/MFC, if it rings 3 times, you know you have no messages, and can hang up, avoiding any toll charge. When Toll Saver is ON, it overrides your Ring Delay setting. Toll Saver must be off for the FAX/MFC to operate using your Ring Delay setting. 1Press Function, 8, 7. 2Press or to select ON (or OFF). 3Press Set when the screen displays your selection. 4Press Stop to exit. See Ring Delay p. 35
66CHAPTER EIGHT ICM Recording Monitor This feature lets you adjust the speaker volume for voice messages you monitor as they come in. You can select LOW, MEDIUM, or HIGH, or you can turn the monitor OFF so you will not hear messages as they come in. 1Press Function, 6, 4. 2Use or to select LOW, MEDIUM, HIGH, or OFF. 3Press Set when the screen displays your selection. 4Press Stop to exit. Recording a Memo A memo is stored and played as a voice message. 1Press Record. 2When the display prompts you to pick up the handset, speak into the handset to record your memo. Your recording can be as long as the Incoming Message Maximum Time. ( Function, 8, 5) 3Press Stop or replace the handset when you’re finished. Recording a Conversation You can record a telephone conversation by pressing Record during the conversa- tion. Your recording can be as long as the Incoming Message Maximum Time. You and the other party will hear a beep every 15 seconds while recording. You cannot record a conversation using the Speaker Phone. Press Stop to exit. Paging/Fax Forwarding When Paging is set to ON, your FAX/MFC dials the pager number you’ve pro- grammed, and dials your Personal Identification Number (PIN) when connected, to activate your pager and let you know you have a fax or voice message in the Message Center memory. When Fax Forwarding is set to ON, your FAX/MFC dials the fax machine phone number you’ve programmed, and forwards any faxes you’ve received. You cannot use Paging and Fax Forwarding at the same time.
67MESSAGE CENTER Programming Paging Number 1Press Function, 8, 3. 2Press or until the screen displays: PAGING 3Press Set. The screen prompts you to enter your pager number. PAG#: ENTER & SET 4Enter your pager phone number (up to 20 digits) followed by . Do not include the area code if it is the same as that of your FAX/MFC. For example, 18005551234. 5Press Set. 6If your pager requires a PIN, enter the PIN, press , press Redial/Pause, enter your FAX/MFC telephone number, then press . For example, 12345Redial/Pause18005212846. —OR— If you do not need a PIN, press Redial/Pause, enter the telephone number of your FAX/MFC, then press . For example, Redial/Pause180 05212846. 7Press Set. 8Press Stop to exit. You cannot change a Paging number or PIN remotely. Programming a Fax Forwarding Number 1Press Function, 8, 3. 2Press or until the screen displays: FAX FORWARD 3Press Set. The screen prompts you to enter the number of the fax machine where faxes will be forwarded. FWD#: ENTER & SET 4Enter the forwarding number (up to 20 digits). 5Press Set. 6Press Stop to exit. You can change a Fax Forwarding number remotely (See page 69).
68CHAPTER EIGHT Remote Retrieval You can call your FAX/MFC from any touch tone phone (or remote Group 3 fax machine) and use a Remote Access Code and other button presses to retrieve voice (and fax) messages. You can also program and change some settings for your Message Center. Using Remote Access Code 1Dial your FAX/MFC phone number from a touch tone phone. 2When your FAX/MFC answers and beeps, immediately enter your Remote Access Code. 3The FAX/MFC signals the kinds of messages received: 1 long beep Fax message(s) 2 long beeps —Voice message(s) 3 long beeps —Fax and Voice message(s) No beeps No messages. 4The FAX/MFC then prompts you with two short beeps to enter a command. If you wait longer than 30 seconds to enter a command, the machine hangs up. If you enter an invalid command, the machine beeps three times. 5Press 9 0 to reset the FAX/MFC when you finish. 6Hang up. If your FAX/MFC is set to MANUAL mode, you can access the Message Center by waiting about 2 minutes, then entering the Remote Access Code within 30 seconds. Changing Remote Access Code Enter your Remote Access Code when the FAX/MFC picks up your call, so you can access features remotely. The access code is preset to 159 , but you can change this. 1Press Function, 8, 4. 2Enter a three-digit number from 000 to 999, then . You must end the Remote Access Code with . Do not use the same digits that appear in your Remote Activation or Deactivation Codes (see pp. 50-51), or Personal Mailbox Codes. 3Wait 2 seconds. 4Press Stop to exit.
69MESSAGE CENTER Remote Control Commands Follow the commands below to access features remotely. When you call your FAX/ MFC and enter your Remote Access Code (The factory setting is 159 ), the system will signal you with two short beeps to enter a remote control command. Detail Operation After one long beep, the FAX/MFC plays ICM and Memo. Press 1 while listening to an ICM or Memo message to play it again. If you press 1 before a message, you will hear theprevious message. While playing ICM or Memo you can skip to next message. Stop playing the ICM or Memo. After one long beep, you can record a memo. You can stop recording by pressing 9. If you hear one long beep, the erase is accepted. If you hear three short beeps, you cannot erase because all voice messages have not been played, or there is no voice message to erase. *This code erases all recorded messages, not one at a time. The FAX/MFC plays the selected OGM. You can stop playingOGMs by pressing 9. After one long beep, you can record the selected OGM. You will hear the message played once. You can stop recording the message by pressing 9. If you hear one long beep, the change is accepted. If you hear three short beeps, you cannot change it because the conditions have not been met (Example: registering paging number). You can register your fax forwarding number by using 4. FAX FWD NO (See page 71). Once you have registered the number, the FAX/MFC will turn automatically to “FAXFWD:ON” mode. Then retrieve a Memory Status List by entering 9 6 1(See page 70) to make sure the Fax Forwarding number you registered is correct in the List. Enter the number of a remote fax machine to receive a report orstored fax messages. If you hear one long beep, you can erase the fax message from the memory. You can check whether your FAX/MFC has received any FAX or VOICE messages. If yes, you will hear one long beep. If no, you will hear three short beeps. If you hear one long beep, you can change the answer mode. If you hear three short beeps, you cannot change it. (Example: There is no MSG CTR OGM when you want to change to MSG CTR mode.) After a long beep, you can exit remote control. Remote control commands 91 Playing voice messages 1 (Skip back) 2 (Skip next) 9 STOP Playing 92 Record Memo 93 Erase all ICM & Memo 94 Play and Record OGMin memory 1 Play 1 MSG CTR OGM 2 F/T OGM 2 Record 1 MSG CTR OGM 2 F/T OGM 95 Changing Fax Forwarding/ Paging setting 1 OFF 2 Fax Forwarding 3 Paging 4 FAX FWD NO. 96 Retrieve Fax 1 Memory Status List 2 Retrieve all FAX 3 Erase FAX in the memory 97 Check the receiving status 1 FAX 2 VOICE 98 Change Answer Mode 1 MSG CTR 2 F/T 3 FAX 90 Exit
70CHAPTER EIGHT Retrieving Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages. 1Dial your FAX/MFC’s number. 2When you hear the beep, immediately enter your Remote Access Code (The factory setting is 1 5 9 ). 3When you hear two short beeps, use the dial pad to press 9 6 1. 4Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want the Memory Status List forwarded, and then press . You cannot use and as dial numbers. However, if you want to store a pause, press . 5After you hear your FAX/MFC beep, hang up and wait. Your FAX/MFC calls the remote fax machine. The remote fax machine prints the Memory Status List. Retrieving Fax Messages 1Dial your FAX/MFC’s number. 2When you hear the beep, immediately enter your Remote Access Code (The factory setting is 1 5 9 ). 3As soon as you hear two short beeps, use the dial pad to press 9 6 2. 4Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded, and then press . You cannot use and as dial numbers. However, if you want to store a pause, press . 5After you hear your FAX/MFC beep, hang up and wait. Your FAX/MFC calls the remote fax machine. The remote fax machine prints your fax messages.
71MESSAGE CENTER Changing Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote fax machine. 1Dial your FAX/MFC number. 2When you hear the beep, immediately enter your Remote Access Code (The factory setting is 1 5 9 ). 3When you hear two short beeps, use the dial pad to press 9 5 4. 4Enter the new number of the remote fax machine where you want your fax messages forwarded, and then press . You cannot use and as dial numbers. However, if you want to store a pause, press . 5To retrieve the Memory Status List, when you hear two short beeps, use the dial pad to press 9 6 1. 6Use the dial pad to enter the number of the remote fax machine (up to 20 digits), and then press . 7After you hear your FAX/MFC beep, hang up and wait. Your FAX/MFC calls the remote fax machine. The remote fax machine prints the Memory Status List showing the new forwarding number. 8Check the forwarding number. If the forwarding number is incorrect, return to Step 1 to reset it.