Brother Printers Intellifax 1570 Plain Paper Fax Owners Manual
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53ADVANCED FAX OPERATION Caller ID The Caller ID feature of this FAX/MFC lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the name or telephone number of your caller as the line rings. After two rings, the screen displays the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory. You will see the first 16 characters of the number or name. OUT-OF-AREA display means call originates outside your Caller ID service area. PRIVATE CALL display means the caller has intentionally blocked transmission of information. CALL PICKUP display remains on screen when no Caller ID information was transmitted. If both the name and number are received, the screen displays only the name. You can print a list of Caller ID information received by your FAX/MFC. Caller ID service varies with different carriers. Call your local phone company to determine what kind of service is available in your area. Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your FAX/MFC. 1Press Function, 6, 8. 2Press Set. The screen displays the number of the most recent call, and the call information. 3Press or to scroll through the Caller ID memory. 4Press Stop to exit. See Printing Reports and Lists pp. 83-84
54CHAPTER SEVEN Clearing Caller ID Information Press Clear when the screen displays the Caller ID information you want to erase. Polling Polling is the process of retrieving faxes from another fax machine. You can use your FAX/MFC to “poll” other machines, or you can have someone poll your machine. All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your FAX/MFC to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call. Some fax machines do not respond to the polling function. Setup to Poll Another Fax 1Make sure no document is in the feeder. 2Press Function, 1, 2. 3Wait 2 seconds. 4The screen displays: POLLING:OFF 5Press or to choose ON. 6Press Set. 7Press Stop. The screen prompts you to enter the fax number you want to poll, and then to press Start. ENTER FAX NO. PRESS START KEY 8Enter the fax number you are polling. 9Press Start.
55ADVANCED FAX OPERATION Setup to Be Polled (Poll Waiting) 1Place document in feeder. 2Press Function, 1, 2. 3Wait 2 seconds. 4The screen displays: POLLING:OFF 5Press or to choose ON. 6Press Set. 7Press Stop. The screen prompts you to press Start. 8Press Start and wait for the fax to be polled. Before pressing Start, press Q.Scan so that you can store your Poll Waiting document in the memory. If you use Q.Scan to place the Poll Waiting documents into the memory, they will not be erased automatically after they are polled. To erase them you must use the Cancel Job function. (See page 45.)
56CHAPTER SEVEN Sequential Polling In Sequential Polling, the reverse of Broadcasting, your FAX/MFC requests documents from several fax units, in a single operation. A Sequential Polling Report prints on completion. 1Make sure no document is in the feeder. 2Press Function, 1, 2. 3Wait 2 seconds. The screen displays: POLLING:OFF. 4Press or to choose ON. 5Press Set. 6Then press Stop. The screen prompts you to enter the fax number you are polling. ENTER FAX NO. PRESS START KEY 7Specify the destination of fax machines, that you wish to poll by using One Touch, Speed Dial, or Group keys. 8Press Start. Your FAX/MFC polls each number or group member in turn for a document.
57ADVANCED FAX OPERATION Copy Functions Your FAX/MFC cannot scan anything closer than one-eighth inch from the edge of the paper. For photographs, set the resolution to PHOTO. 1Place document face down in the feeder. 2Press Copy. (You can press Copy again for faster response, otherwise copying begins in about 5 seconds.) Do not pull on the paper while copying is in progress. Multiple Copies You can make multiple copies using your FAX/MFC, and you can choose whether the copies will be STACKED (all copies of page 1, then all copies of page 2, etc.) or SORTED(collated). 1Place the document face down in the feeder. 2If you want copies “stacked”, press Copy. —OR— If you want copies “sorted” (collated), press Sort. 3Enter the number (1-99) of copies you want. 4Press Copy. If you selected SORT and get a MEMORY FULL message, press Copy to copy the portion that is in memory, or press Stop to cancel. Reducing and Enlarging Copies When making copies, you can reduce or enlarge the size of the printed image. To reduce to the size of your selected paper automatically, select AUTO. To select a reduction ratio, choose 93%, 87%, 75%, or 50%. To enlarge a document, select 150%, 125% or 120%. To print a document at its original size, select 100%. 1Insert the document face down in the feeder. 2Press Enlarge/Reduce. 3Use or to choose a reduction ratio setting. 4Press Copy—OR—Sort, if you want sorted copies. 5Enter the number (1-99) of copies you want. For example, press 9 for nine copies. 6Press Copy. See p. 32
59 Message Center Mode Message Center Mode allows you to store incoming fax and voice messages in a flexible memory. If you have Model MFC 1870MC the memory stores 15 minutes of voice messages or up to 20 pages of fax memory, and for Models FAX 1570MC and MFC 1970MC, the memory stores 30 minutes of voice messages, or up to 50 pages of fax memory. Any voice or fax message can be retrieved remotely. Memory is shared between fax and voice messages, which are stored on a “first-come, first- served” basis. You must record an outgoing message in order to use the Message Center Mode. 8 Message Center CHAPTER EIGHT See Recording Message Center Outgoing Message p. 61
60CHAPTER EIGHT Flexible Memory Settings Message Center Mode offers you six flexible memory settings, so that you can decide which kinds of messages you want to receive. 1. FAX:ON VOICE:ONBoth voice and fax messages are stored. You can use the Fax Forwarding or Paging features and retrieve voice and fax messages remotely. 2. FAX:ON VOICE:EXTYou need an external answering machine connected to the EXT. jack for this setting. Fax messages are stored in the message center memory, but voice messages are stored in your external answering machine. Retrieve messages from the external answering machine. You cannot use the Paging feature for voice messages with this setting. 3. FAX:ON VOICE:OFFAll memory is used to store fax messages—no voice messages will be stored. 4. FAX:OFF VOICE:ONAll memory is used to store voice messages—no fax messages will be stored. Incoming faxes will print on paper. You can use the Paging feature, and retrieve voice messages remotely. 5. FAX:OFF VOICE:EXTYou need an external answering machine connected to the EXT. jack for this setting. Incoming faxes are not stored in memory, but will print on paper. Voice messages are stored in the external answering machine. 6. FAX:OFF VOICE:OFFIncoming faxes are not stored in memory, but will print on paper. Voice calls are not stored in memory. Setting Up Message Center You must set up Message Center in the following order : 1Turn Message Storage ON. 2Record Message Center Outgoing Message (MSG CTR OGM). 3Turn Message Center Pro OFF. 4Activate Message Center Mode. See p. 61 See p. 61 See p. 81 See p. 62
61MESSAGE CENTER Setting Message Storage Select the setting from the descriptions in Flexible Memory Settings. 1Press Function, 8, 1. The screen prompts you to choose a FAX setting. FAX:OFF SELECT & SET 2Press or to select ON (or OFF). 3Press Set. The screen prompts you to choose a VOICE setting. VOICE:ON SELECT & SET 4Press or to select ON, OFF or EXT. 5Press Set when the screen displays your selection. 6Press Stop to exit. Recording Message Center Outgoing Message Recording the Message Center Outgoing Message (MSG CTR OGM) is the second step you need to follow before you can turn on the Message Center. Make sure your OGM is less than 20 seconds long. 1Press Function, 8, 6. The screen prompts you to choose an OGM. MSG CTR OGM SELECT & SET 2Press or to reach: MSG CTR OGM This is the only setting you can select if you want to turn the Message Center on. 3Press Set. 4Press Record, then pick up the handset to record a message. For example: Hello. We are unable to take your call at this time. Please leave a message after the signal. If you wish to send a fax, please press 5 1 and Start. 5Replace the handset. The Message Center plays your OGM. 6Press Stop to exit. See Record Fax/Tel Announcement p. 34See Flexible Memory Settings p. 60
62CHAPTER EIGHT Listening to Outgoing Message (OGM) 1Press Function, 8, 6. 2Press or to select MSG CTR OGM or F/T OGM. 3Press Set when the screen displays your selection. 4Press Play to hear the OGM. Adjust the volume by pressing Speaker Volume Low or High. 5Press Stop to exit. Erasing Outgoing Message (OGM) 1Press Function, 8, 6. 2Press or to select MSG CTR OGM or F/T OGM. 3Press Set when the screen displays your selection. 4Press Erase. 5Press 1 to erase the OGM—OR—Press 2 to exit without erasing. 6Press Stop to exit. Activating Message Center Mode Press Mode until the FAX and F/T lights are on. FAX F/T Message Indicators The Voice and/or FAX indicator lights flash when you have voice messages and/or faxes waiting for your review. Once you listen to the message or print the fax, the light stops flashing. status FAX Voice The LCD screen displays the total number of voice (including memos) and/or fax messages stored in Message Center memory. VOICE:03 FAX:02