Brother Printers Intellifax 1570 Plain Paper Fax Owners Manual

							13INSTALLATION
4Plug one end of the second telephone line cord for your TAD into the L2 jack
of the two-line TAD. Plug the other end into the EXT. jack on the left side of
the FAX/MFC.
Triplex Adapter
Two Line Phone
Two Line External TAD FAX/MFC
.
You can keep two-line telephones on other wall outlets as always. There are two
ways to add a two-line telephone to the FAX/MFC’s wall outlet. You can plug the
telephone line cord from the two-line telephone into the L1+L2 jack of the
triplex adapter.  Or, you can plug the two-line telephone into the TEL jack of the
two-line TAD.
Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively simple to
connect the FAX/MFC to a key system or a PBX (Private Branch Exchange), we
suggest that you contact the company that installed your telephone system and
ask them to connect the FAX/MFC for you. It is advisable to have a separate line
for the FAX/MFC. You can then leave the machine in FAX ONLY Mode to receive
faxes any time of day or night.
If the FAX/MFC is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This prevents the unit from being
activated each time a telephone call is received.
   
As with all fax units, this machine must be connected to a two wire system. If your line
has more than two wires, proper connection of the FAX/MFC cannot be made.
If you are installing the FAX/MFC to work with a PBX:
1It is not guaranteed that the unit will operate correctly under all circum-
stances with a PBX. Any cases of difficulty should be reported first to the
company that handles your PBX.
See
Easy Receive
pp. 34-35 
						

							14CHAPTER TWO
2If all incoming calls will be answered by a switchboard operator, it is
recommended that the Answer Mode be set to MANUAL. All incoming calls
should initially be regarded as telephone calls.
3The unit may be used with either pulse or tone dialing telephone service.
Custom Features on Your Phone Line
If you have Ring Master, Voice Mail, an answering service, alarm system or any
other custom feature on your telephone line, it may create a problem in the
operation of your FAX/MFC.
Connecting an External
Telephone Answering Device (TAD)
Sequence
You might choose to connect an additional answering system.  When you have an
external TAD on the same telephone line as the FAX/MFC, the TAD answers all
calls. The FAX/MFC “listens” for fax calling (CNG) tones. If it hears them, the
FAX/MFC takes over the call and receives the fax. If it doesn’t hear CNG tones, the
FAX/MFC lets the TAD continue playing your outgoing message so your caller can
leave you a voice message.
The TAD must answer within 4 rings (the recommended setting is 2 rings). The
FAX/MFC cannot hear CNG tones until the TAD has answered the call, and with 4
rings there are only 8-10 seconds of CNG tones left for the fax “handshake.”
Make sure you carefully follow instructions in this manual for recording your
outgoing message. Do not use a “toll-saver” ring setting on the TAD. 
						

							15INSTALLATION
  Do not connect a TAD elsewhere on the same phone line—your FAX/MFC and
TAD will both try to control the line.
Connections
The external TAD must be plugged into the left side of the FAX/MFC, into the jack labeled
EXT. Your FAX/MFC cannot work properly if you plug the TAD into a wall jack.
1Plug the telephone line cord from the wall jack into the left side of the FAX/
MFC, in the jack labeled LINE.
2Plug the telephone line cord from your TAD into the left side of the FAX/MFC,
in the jack labeled EXT. (Make sure this cord is connected to the TAD at the
TAD’s telephone line jack, and not its telephone set jack.)
3Set your external TAD to 4 rings or less. (The FAX/MFC’s Ring Delay setting
does not apply).
4Record the outgoing message (see below).
5Set the TAD to answer calls.
6Set Message Storage (Function, 8, 1) to VOICE:EXT..
7Set the Answer Mode to MC:MSG CTR. 
						

							16CHAPTER TWO
Outgoing Message (OGM) on External TAD
Timing is important in recording this message. The message sets up the way your
external TAD handles both manual and automatic fax reception.
1Record 5 seconds of silence at the beginning of your message. (This allows
your FAX/MFC time to listen for the fax CNG tones of automatic
transmissions before they stop.)
2Limit your speaking to 20 seconds.
3End your 20-second message by giving your Remote Activation Code for
people sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing 
 5 1.”
Connecting an External Telephone
Your FAX/MFC is equipped with a handset that you can use as a regular phone.
However, you can also connect a separate telephone (or telephone answering
device) directly to your FAX/MFC.
Connect the modular plug on the telephone’s line cord to the jack labeled EXT.
on the left side of the FAX/MFC.
Whenever this phone (or TAD) is in use, the screen displays “EXT. TEL IN USE,”
and, if the fax handset is lifted, an alarm sounds. To disconnect the call on the
external phone and switch to the fax, press 
Speaker Phone. 
						

							17
Fax Settings
Setting Dialing Mode (Tone/Pulse)
Your FAX/MFC comes set to accommodate tone (multi-frequency) dialing service. If
you have pulse (rotary) dialing service, you need to change the dialing mode.
1Press Function, 6, 1. The screen prompts you to select TONE or PULSE.
DIALING:TONE
DIALING:PULSE
2Use  or  to select dialing mode.
3Press Set when the screen displays the dialing mode you want.
4Press Stop.
Setting Date and Time
Your FAX/MFC displays the date and time, and prints it on every fax you send.
In the event of a power failure, the FAX/MFC maintains date and time
information for about one hour. All other settings remain unaffected.
1Press Function, 7, 1. The screen prompts you to enter the year.
ENTER YEAR:XX
2Enter the last two digits of the year. The screen displays your entry, then
prompts you to enter the month.
ENTER MONTH:XX
3
CHAPTER THREE
Fax
Settings 
						

							18CHAPTER THREE
3Enter two digits for the month (for example, enter 09 for September, or 10 for
October). The screen displays your entry, then prompts you to enter
the day.
ENTER DAY:XX
4Enter two digits for the day (for example, 06). The screen displays your entry,
then prompts you to set the time.
ENTER TIME:XX:XX
5Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM).
6Wait two seconds.
7Press Stop. The screen now displays the date and time you set, and displays it
whenever the FAX/MFC is standing by.
Setting Station ID
You can store your name, fax number, and telephone number to be printed on the
fax Cover Page, and on all fax pages.
1Press Function, 7, 4. The screen prompts you to enter your fax number.
FAX:
2Enter your fax number (up to 20 digits). The screen displays your entry.
3Press Set. The screen prompts you to enter your telephone number.
TEL:
4Enter your telephone number (up to 20 digits). If your telephone number
and fax number are the same, enter the same number again.
5Press Set. The screen prompts you to enter your name or your company name.
NAME:
6Use the dial pad to enter your name (up to 20 characters). (You can use the
chart on page 19 to help you enter letters.)
7Press Set to confirm.
8Press Stop. The screen returns to the date and time.
Entering Text
When you are setting certain functions, such as the Station ID, you may need to
enter text into the FAX/MFC. Most number keys have three or four letters printed
above them. The keys for 0, #, and 
 don’t have printed letters because they are
used for special characters.
See
Composing
Electronic
Cover Page
p. 46
See
 Entering
Text
pp. 18-19 
						

							19FAX SETTINGS
By pressing the appropriate number key the correct number of times, you can
access the character you want.
Press Key one time two times three times four times
   
2ABC
   
3DE F
   
4GH I
   
5JKL
   
6MN O
   
7PQRS
   
8TUV
   
9WX Y Z
Inserting spaces
If you want to enter a blank space, press  twice.
Making corrections
If you entered a letter incorrectly and want to change it, press  to move the
cursor after the last correct letter. Then press 
Clear; all letters to the right of the
cursor are deleted.  Re-enter the correct text and/or digits.
Repeating letters
If you need to enter a character assigned to the same key as the previous
character, press 
 to move the cursor to the right.
Special characters and symbols
Press  for (space) ! “ # $ % & ’ ( ) * + , - . /
Press  #  for : ; < = > ? @ [ ] ^ _
Press  Ø  forÄ Ë Ö Ü À Ç È É 0 
						

							20CHAPTER THREE
NOTICE: The Telephone Consumer Protection Act of 1991 makes it unlawful for
any person to use a computer or electronic device to send any message via a
telephone fax machine unless such message clearly contains, in a margin at the
top or bottom of each transmitted page, or on the first page of the transmission,
the date and time it is sent and an identification of the business or other entity or
other individual sending the message and the telephone number of the sending
machine or such business, other entity, or individual. In order to program this
information into your FAX/MFC, you should complete the steps described on page
18 and 19.

The telephone number you enter is used only for Call Back Message and
Cover Page features.

If you do not enter a fax number, no additional information can be entered.

To enter a space, press  once between numbers and twice between
characters.

If your Station ID has already been programmed, the screen prompts “1” to
make a change, or “2” to exit without changing.
Storing One Touch Dial Numbers
You can store 24 fax/phone numbers that you can dial by pressing one key. You
can also store names with these numbers. When you press a
 One Touch dial
location, the screen displays the name or number as the call is dialed.
One Touch keys are not the dial pad keys. They are the 12 keys (number
01-24) located to the right of the dial pad. One Touch Numbers 13-24 are
accessed by holding down 
Shift when you press the appropriate One Touch
key.
1Press Function, 4, 1.
2Press the One Touch key where you want to store a number. (One Touch key
01 is pre-programmed for Brother Fax-Back System (USA only). You can
override it if you wish.) The screen displays the location you selected.
3Enter a number (up to 20 digits). If you want to enter a pause in the
dialing sequence (to wait for an “outside line,” for example), press
Redial/Pause as you’re entering digits. Pressing Redial/Pause enters a 3.5-second
pause when the number is dialed, and a dash appears on the screen.
4Press Set. The screen prompts you to enter a name for this number.
NAME:
5Use the dial pad to enter the name (up to 15 characters). You can use the
chart on page 19 to help you enter letters—OR—Go to Step 6 to store the
number without a name.
See
 ALL DIAL
Report
p. 83 
						

							21FAX SETTINGS
6Press Set. The screen prompts you to select the type of number this is. Use
 or to select the type you want.
FAXa fax only number
TELa telephone (voice) number
F/Tboth a fax and telephone (voice) number
CHAINa number (usually an access code) for chain dialing.
7Press Set.
8Return to Step 2 to store another One Touch number—OR—Press Stop  to
exit.
When you dial an AUTO DIAL number, the screen displays the name you’ve
stored, or, if you haven’t stored a name, the number you’ve stored .
If you need to store a pause longer than 3.5 seconds, please call Brother Customer
Service at 1-800-284-4329 in the USA, or 1-800-853-6660 from within Canada.
You can use chain dialing to store long dialing sequences. For example, to store
9 1 201 555 1234  987 65 4321, divide the number into 2 parts. Store the
first part as a Chain type number (this tells the system that the dialing sequence is
not complete).
CHAIN—9 1 201 555 1234
The last part of the One Touch number must be stored as any of the other
following 3 types.
FAX or F/T or TEL—987 65 4321
Now, when you dial, just press the two keys (one after the other, in order) where
you’ve stored the two parts of the number.
  
If you are using Chain Dialing with a credit card number, do not send an
electronic cover page. The credit card number will appear on it.
One Touch Dialing
1Pick up the handset—OR—Press Speaker Phone.
2When you hear a dial tone, press the One Touch key of the location you
want to call.
If you try to use a One Touch location with no number stored in it, you hear a
warning sound, and the screen displays NOT REGISTERED.  The display returns
to normal after 2 seconds. 
						

							22CHAPTER THREE
Storing Speed Dial Numbers
You can store Speed Dial numbers, when you dial by pressing only three keys. Model
MFC 1870MC has 36 Speed Dial locations, Models FAX 1570MC and MFC 1970MC
have 100.  Even if you lose electrical power, numbers stored in memory will not be
lost.
1Press Function, 4, 2. The screen prompts you to enter a location.
SPEED-DIAL? #
2Use the dial pad to enter a 2-digit location. (For model MFC 1870MC, enter 01
- 36.) (For models FAX 1570MC and MFC 1970MC, enter 00 - 99.)The screen
displays your entry, then prompts you to enter the number you’re storing.
              
#05
ENTER & SET
3Enter the number (up to 20 digits).
4Press Set. The screen now prompts you to store a name with this number.
NAME:
5Use the dial pad to enter the name (up to 15 characters). You can use the
chart on page 19 to help you enter letters—OR—Press 
Set and go to Step 7
to store the number without a name.
6Press Set.
7The screen prompts you to select the type of number this is. Use  or  to
select the type you want.
FAXa fax number
TELa telephone (voice) number
F/Tboth a fax and telephone number
CHAINa number (usually an access code) for chain dialing.
8Press Set.
9Return to Step 2 to store another Speed Dial number—OR—Press Stop  to exit.
Speed Dialing
1Pick up the handset—OR—Press Speaker Phone.
2When you hear a dial tone, press Speed Dial, then press the two-digit
Speed Dial number.