Brother MFC J825DW User Manual

							Dialling and storing numbers (MFC-J825DW only)25
5
Additional dialling 
operations
5
Combining Quick Dial 
numbers5
Sometimes, you may want to choose from 
several long distance carriers when you send 
a fax. Rates may vary depending on the time 
and destination. To take advantage of low 
rates, you can store the access codes of long-
distance carriers and credit card numbers as 
Speed Dial numbers. You can store these 
long dialling sequences by dividing them and 
setting them up as separate Speed Dial 
numbers in any combination. You can even 
include manual dialling using the dial pad. 
(uuBasic User’s Guide: Storing Speed Dial 
numbers )
For example, you might have stored “01632” 
on Speed Dial: 03 and “960555” on 
Speed Dial: 02. You can use them both to dial 
“01632-960555” if you press the following 
buttons on the Touchscreen:
aPress .
bPress  #03.
cPress Send a fax .
dPress Speed Dial .
ePress #02.
fPress Send a fax .
gPress Mono Start  or Colour Start .
You will dial “01632-960555”.
To temporarily change a number, you can 
substitute part of the number with manual 
dialling using the dial pad. For example, to 
change the number to 01632-960556 you 
could press  , press #03, press 
Send a fax , and then press  960556 using 
the dial pad.
Note
If you must wait for another dial tone or 
signal at any point in the dialling 
sequence, create a pause in the number 
by pressing  Redial/Pause . Each key 
press adds a 3.5-second delay.
 
 
						

							Chapter 5
26
Additional ways to 
store numbers
5
Storing Speed Dial numbers 
from Outgoing Calls5
You can also store Speed Dial numbers from 
the Outgoing Call history. 
aPress  Redial/Pause .
You can also choose the number by 
pressing .
bPress the Outgoing Call  tab.
cPress aor b to display the name or 
number you want to store.
dPress the name or number you want to 
store.
ePress  More.
fPress  Add to Speed Dial .
gDo one of the following:
 Enter the name (up to 16 characters) 
by pressing the buttons on the 
Touchscreen.
 (uuBasic User’s Guide:  Entering 
Text )
Press  OK.
 To store the number without a name, 
press  OK.
hPress  OK to confirm the fax or telephone 
number you want to store.
iDo one of the following:
 Enter the second fax or telephone 
number (up to 20 digits) by pressing 
the buttons on the Touchscreen.
Press  OK.
 If you do not want to store a second 
number, press  OK.
jTo choose where the number will be 
stored, do one of the following:
 To accept the displayed next 
available Speed Dial location, press 
OK.
 To enter a different Speed Dial 
location, press   and a 2-digit 
number by pressing the buttons on 
the Touchscreen.
Press  OK.
Note
If the 2-digit Speed Dial location you 
choose is already taken, the  OK button on 
the LCD will not work. Choose a different 
location.
 
kWhen the LCD displays your settings, 
press  OK to confirm.
lPress  Stop/Exit .
Storing Speed Dial numbers 
from the Caller ID history5
If you have the Caller ID subscriber service 
from your telephone company, you can also 
store Speed Dial numbers from incoming 
calls in the Caller ID History. 
(uuBasic User’s Guide:  Caller ID (U.K. and 
Ireland only) )
aPress Redial/Pause .
You can also choose the number by 
pressing .
bPress the Caller ID hist.  tab.
cPress aor b to display the number you 
want to store.
dPress the number you want to store.
ePress  More.
fPress Add to Speed Dial .
 
						

							Dialling and storing numbers (MFC-J825DW only)27
5
gDo one of the following: Enter the name (up to 16 characters) 
by pressing the buttons on the 
Touchscreen.
(uu Basic User’s Guide:  Entering 
Text )
Press  OK.
 To store the number without a name, 
press  OK.
hPress  OK to confirm the fax or telephone 
number you want to store.
iDo one of the following:
 Enter a second fax or telephone 
number (up to 20 digits) by pressing 
the buttons on the Touchscreen.
Press  OK.
 If you do not want to store a second 
number, press  OK.
jTo choose where the number will be 
stored, do one of the following:
 To accept the displayed next 
available Speed Dial location, press 
OK .
 To enter a different Speed Dial 
location, press   and a 2-digit 
number by pressing the buttons on 
the Touchscreen.
Press  OK.
Note
If the 2-digit Speed Dial location you 
choose is already taken, the  OK button on 
the LCD will not work. Choose a different 
location.
 
kWhen the LCD displays your settings, 
press  OK to confirm.
lPress  Stop/Exit .
Setting up groups for 
Broadcasting5
Groups, which can be stored on a Speed Dial 
location, allow you to send the same fax 
message to many fax numbers by pressing 
, the two-digit location,  Send a fax 
and  Mono Start.
First, youll need to store each fax number in 
Speed Dial location. ( uuBasic User’s Guide: 
Storing Speed Dial numbers ) Then you can 
include them as numbers in the Group. Each 
Group uses up a Speed Dial location. You 
can have up to six Groups, or you can assign 
up to 198 numbers to a large Group.
(See  Broadcasting (Monochrome only)  
uu page 9.)
aPress .
bPress  More.
cPress Setup Groups .
dEnter the group name (up to 
16 characters) by pressing the buttons 
on the Touchscreen.
Press OK.
eWhen the LCD displays the next 
available Group number, press  OK.
This Group number and name will 
automatically be assigned to the next 
available Speed Dial location.
fAdd Speed Dial numbers to the Group 
by pressing them to display a red 
checkmark. Press  OK. 
If you want to list the numbers in 
alphabetical order, press  . 
gWhen the LCD displays the Group 
Name and numbers, press OK to 
confirm.
 
						

							Chapter 5
28
hDo one of the following:  To store another Group for 
broadcasting, repeat steps b tog.
 To finish storing Groups for 
broadcasting, press  Stop/Exit.
Note
You can print a list of all the Speed Dial 
numbers. Group numbers will be marked 
in the GROUP column. (See  Reports 
uu page 30.)
 
Changing a Group name5
aPress .
bPress  More.
cPress  Change .
dPress aor b to display the Group you 
want to change.
ePress the Group.
fPress  Name: .
gEnter the new name (up to 
16 characters) by pressing the buttons 
on the Touchscreen.
(uuBasic User’s Guide:  Entering Text)
Press  OK.
(For example, type NEW CLIENTS.)
Note
How to change the stored name or 
number:
If you want to change a character, press 
d or c to position the cursor under the 
character you want to change, and then 
press  . Re-enter the character.
 
hPress  OK.
iPress  Stop/Exit.
Deleting a Group5
aPress .
bPress More.
cPress Delete.
dPress aor b to display the Group you 
want to delete.
ePress the Group Name.
fPress  OK.
Press  Yes to confirm.
gPress Stop/Exit .
Deleting a number from a Group5
aPress .
bPress More.
cPress Change.
dPress aor b to display the Group you 
want to change.
ePress the Group.
fPress  Add/Del.
gPress aor b to display the number you 
want to delete from the Group.
hPress the check box of the number you 
want to delete to uncheck it.
Press  OK to confirm.
iPress OK.
jPress Stop/Exit .
 
						

							29
6
6
Fax reports 
(MFC-J825DW only)
6
Use the buttons on the Touchscreen to set up 
the Transmission Verification Report and the 
Journal Period.
Transmission Verification 
Report6
You can use the Transmission Verification 
Report as proof that you sent a fax. 
(uuBasic User’s Guide: Transmission 
Verification Report )
Fax Journal (activity report)6
You can set the machine to print a journal at 
specific intervals (every 50 faxes, 6, 12 or 
24 hours, 2 or 7 days). If you set the interval 
to Off , you can still print the report by 
following the steps in  How to print a report 
uu page 30. The factory setting is 
Every 50 Faxes .
aPress Menu.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Report Setting .
ePress Report Setting .
fPress Journal Period .
gPress dor c to choose an interval.
If you choose  Every 50 Faxes , go to 
step j.
 6, 12, 24 hours, 2 or 7 days
The machine will print the report at 
the chosen time and then erase all 
jobs from its memory. If the 
machines memory is filled with the 
maximum 200 jobs before the time 
you chose has passed, the machine 
will print the Journal early and then 
erase all jobs from the memory. If 
you want an extra report before it is 
due to print, you can print it without 
erasing the jobs from the memory.
 Every 50 Faxes
The machine will print the Journal 
when the machine has stored 
50 jobs.
hEnter the time to start printing in 24-hour 
format.
Press  OK.
(For example: enter 19:45 for 7:45 PM.)
iIf you choose  Every 7 Days , the LCD 
will ask you to choose the first day for 
the 7-day countdown.
jPress  Stop/Exit .
Printing reports6
 
						

							Chapter 6
30
Reports6
The following reports are available:  XMIT Verify  (MFC-J825DW only)
Prints a Transmission Verification Report 
for your last transmission.
 Quick Dial  (MFC-J825DW only)
Lists names and numbers stored in the 
Speed Dial memory, in alphabetical or 
numerical order.
 Fax Journal  (MFC-J825DW only)
Lists information about the last incoming 
and outgoing faxes. 
(TX: Transmit.) (RX: Receive.)
 User Settings
Lists your settings.
 Network Config
Lists your Network settings.
 WLAN Report
Prints a WLAN connection report.
 Caller ID hist.  (MFC-J825DW only)
Lists the available Caller ID information 
about the last 30 received faxes and 
telephone calls.
How to print a report6
aPress  Menu.
bPress aor b to display 
Print Reports .
cPress Print Reports .
dPress the report you want.
e(Quick Dial1 Only) Press 
Alphabetical Order  or 
Numerical Order . 
1MFC-J825DW only
fPress Mono Start .
gPress Stop/Exit .
 
						

							31
7
7
Copy settings7
You can change the copy settings temporarily 
for multiple copies.
(MFC-J825DW only) The machine returns to 
its default settings after 1 minute, or if the 
Mode Timer returns the machine to Fax 
mode. (See Mode Timer (MFC-J825DW only) 
uu page 3.)
To change a setting, press  COPY or Copy, 
and then press d orc to scroll through the 
copy settings. When the setting you want is 
displayed, press it and choose your option.
When you are finished choosing settings, 
press  Mono Start  or Colour Start .
Note
• You can save some of the settings that 
you use most often by setting them as 
default. These settings will stay until you 
change them again. (See  Setting your 
favourites  uu page 40.)
• The  Ink Save Mode , 
Thin Paper Copy , Book Copy  and 
Watermark Copy  features are 
supported by technology from Reallusion, 
Inc. 
 
Stop copying7
To stop copying, press  Stop/Exit.
Changing copy speed and 
quality7
You can choose from a range of speed and 
quality. The factory setting is  Normal.
 Fast
Fast copy speed and lowest amount of ink 
used. Use to save time printing 
documents to be proof-read, large 
documents or many copies.
 Normal
Normal is the recommended mode for 
ordinary print outs. This produces good 
copy quality with good copy speed.
 Best
Use Best mode to copy precise images 
such as photographs. This provides the 
highest resolution and slowest speed.
aPress ( COPY) or Copy.
bLoad your document.
c(MFC-J825DW)
Enter the number of copies you want 
using the dial pad.
(DCP-J925DW)
Enter the number of copies you want 
either by pressing the number box 
directly and entering the number you 
want or by pressing   or  .
dPress  dor c to display  Quality.
ePress Quality.
fPress Fast,  Normal or  Best.
gIf you do not want to change additional 
settings, press  Mono Start or 
Colour Start .
Making copies7
 
						

							Chapter 7
32
Enlarging or reducing the 
copied image7
You can choose an enlargement or reduction 
ratio. If you choose  Fit to Page, your 
machine will adjust the size automatically to 
the paper size you set.
aPress ( COPY) or Copy.
bLoad your document.
cEnter the number of copies you want.
dPress  dor c to display 
Enlarge/Reduce .
ePress Enlarge/Reduce .
fPress 100%, Enlarge,  Reduce, 
Fit to Page  or 
Custom (25-400%) .
gDo one of the following:
 If you chose  Enlarge or Reduce, 
press the enlargement or reduction 
ratio you want.
 If you chose  Custom (25-400%) , 
enter an enlargement or reduction 
ratio from  25% to 400%.
Press  OK.
 If you chose  100% or Fit to Page , 
go to step h.
hIf you do not want to change additional 
settings, press  Mono Start or 
Colour Start .
Note
•Page Layout  is not available with 
Enlarge/Reduce .
• Page Layout , Book Copy,  Sort, 
Thin Paper Copy , Duplex Copy  and 
Watermark Copy  are not available with 
Fit to Page .
• Fit to Page  does not work correctly 
when the document on the scanner glass 
is skewed more than 3 degrees. Using the 
document guidelines on the left and top, 
place your document in the upper left 
hand corner, with the document face down 
on the scanner glass.
• Fit to Page  is not available when 
using the ADF.
• Fit to Page  is not available for Legal 
sized documents.
 
198% 10x15cmi A4
186% 10x15cmi LTR
141% A5 iA4
100%
97% LTR iA4
93% A4 iLTR
83% LGL iA4
69% A4 iA5
47% A4 i10x15cm
Fit to Page
Custom(25-400%)
 
						

							Making copies33
7
Making N in 1 copies or a 
poster (Page Layout)7
The N in 1 copy feature can help you save 
paper by letting you copy two or four pages 
onto one printed page.
You can also produce a poster. When you 
use the poster feature your machine divides 
your document into sections, then enlarges 
the sections so you can assemble them into a 
poster. If you want to print a poster, use the 
scanner glass.
IMPORTANT
• Make sure the paper size is set to A4 or 
Letter.
• If you are producing multiple colour  copies, N in 1 copy is not available.
• (P) means Portrait and (L) means 
Landscape.
• Poster copy is not available when using  transparencies.
 
Note
•Watermark Copy , Book Copy , Sort, 
Thin Paper Copy , Ink Save Mode  
and  Enlarge/Reduce are not available 
with  Page Layout .
• Duplex Copy  is not available with Poster 
copy.
 
aPress (COPY ) or Copy.
bLoad your document.
cEnter the number of copies you want.
dPress  dor c to display  Page Layout .
ePress Page Layout .
fPress dor c to display  Off(1in1) , 
2in1(P) , 2in1(L),  4in1(P), 
4in1(L) , Poster (2x1) , 
Poster (2x2) , Poster (3x3)  or 
2in1(ID)
1.
1For details about 2 in 1 (ID), see 2 in 1 ID Copy  
uu page 34.
gIf you do not want to change additional 
settings, press  Mono Start or 
Colour Start  to scan the page.
If you placed the document in the ADF 
or are making a poster, the machine 
scans the document and starts printing.
If you are using the scanner glass, go 
to step h.
hAfter the machine scans the page, 
press Yes to scan the next page.
iPlace the next page on the scanner 
glass. Press  Mono Start or 
Colour Start  to scan the document.
Repeat steps h and i for each page of 
the layout.
jAfter all the pages have been scanned, 
press  No to finish.
 
						

							Chapter 7
34
Place the document face down in the 
direction shown below:  2in1(P)
 
2in1(L)
 
4in1(P)
 
4in1(L)
 
Poster (2x1)
 
Poster (2x2)
 
Poster (3x3)
 
2 in 1 ID Copy7
You can copy both sides of your identification 
card onto one page, keeping the original card 
size. Make sure the paper size is set to A4 or 
Letter.
Note
You can copy an identification card to the 
extent permitted under applicable laws. 
(uuProduct Safety Guide:  Unlawful use 
of copying equipment )
 
aPress (COPY) or Copy.
bPlace your identification card face down 
at the left corner of the scanner glass.
 
1 3 mm or greater (top, left)
cEnter the number of copies you want.
dPress  dor c to display  Page Layout .
1