Brother MFC J825DW User Manual

							Security features (MFC-J825DW only)5
2
Changing your Memory Security 
password
2
aPress Menu.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Miscellaneous .
ePress Miscellaneous .
fPress Mem Security .
gPress Set Password .
hEnter the registered 4-digit number for 
the current password by pressing the 
buttons on the Touchscreen.
Press OK.
iEnter a 4-digit number for a new 
password by pressing the buttons on the 
Touchscreen.
Press OK.
jWhen the LCD shows  Verify:, 
re-enter the new password by pressing 
the buttons on the Touchscreen.
Press  OK.
kPress Stop/Exit .
Turning Memory Security 
on/off2
Turning on Memory Security2
aPress Menu.
bPress aor b to choose  Fax.
cPress Fax.
dPress aor b to display 
Miscellaneous .
ePress Miscellaneous .
fPress Mem Security .
gPress Set Security .
hEnter the registered 4-digit password by 
pressing the buttons on the 
Touchscreen.
Press OK.
The machine goes offline and the LCD 
shows  Memory Security .
Note
If there is a power failure the data will stay 
in memory for approximately 24 hours.
 
Turning off Memory Security2
aPress Unlock.
bEnter the registered 4-digit password by 
pressing the buttons on the 
Touchscreen.
Press OK.
Memory Security is automatically turned 
off.
Note
If you enter the wrong password, the LCD 
shows  Wrong Password  and stays 
offline. The machine will stay in Secure 
mode until the registered password is 
entered.
 
 
						

							6
3
Additional sending 
options
3
Sending faxes using multiple 
settings3
When you send a fax you can choose a  
combination of settings, such as 
Fax Resolution, Contrast, 
Glass ScanSize , Real Time TX  and 
Preview .
You can also choose:  Call History, 
Speed Dial ,  Broadcasting , 
Delayed Fax , Batch TX,  Polled TX, 
Polling RX , Overseas Mode , 
Set New Default , and Factory Reset .
Some settings are only available when 
sending mono faxes.
aPress ( FAX).
The LCD shows:
 
bPress  dor c to display a setting you 
want to change. When the setting is 
displayed, press it.
cPress an option.
dGo back to b to change more settings.
Note
• Most settings are temporary and the  machine returns to its default settings after 
you send a fax.
• You can save some of the settings you  use most often by setting them as the 
default. These settings will stay until you 
change them again. (See  Setting your 
changes as a new default  uu page 7.) 
 
Stop faxing3
To stop faxing, press  Stop/Exit.
Contrast3
If your document is very light or very dark, you 
may want to change the contrast. For most 
documents the factory setting  Auto can be 
used. It automatically chooses the suitable 
contrast for your document. 
Choose  Light when sending a light 
document. Choose  Dark when sending a 
dark document.
aPress ( FAX).
bPress  dor c to display  Contrast.
cPress Contrast .
dPress Auto,  Light or  Dark. 
Note
Even if you choose  Light or Dark, the 
machine will send the fax using the Auto 
setting in any of the following conditions:
• When you send a colour fax.
• When you choose  Photo as the Fax 
Resolution.
 
Sending a fax 
(MFC-J825DW only)
3
 
						

							Sending a fax (MFC-J825DW only)7
3
Changing fax resolution3
The quality of a fax can be improved by 
changing the fax resolution.
aPress (FAX).
bPress dor c to display 
Fax Resolution .
cPress Fax Resolution .
dPress the resolution you want. 
Note
You can choose four different resolution 
settings for monochrome faxes and two 
for colour.
If you choose S.Fine or Photo and then 
use the  Colour Start  key to send a fax, 
the machine will send the fax using the 
Fine setting.
 
Setting your changes as a 
new default3
You can save the settings for the fax options 
you use most often by setting them as default, 
such as  Fax Resolution , Contrast, 
Glass ScanSize , Preview  and 
Real Time TX . These settings will stay until 
you change them again.
aPress ( FAX).
bPress  dor c to choose the menu option 
that you want to change. Press your new 
option.
Repeat this step for each setting you 
want to change.
cAfter changing the last setting, press 
d or c to display  Set New Default .
dPress Set New Default .
ePress Yes.
fPress Stop/Exit .
Restoring fax settings to the 
factory default3
You can restore all the fax settings you have 
changed to the factory default. These settings 
will stay until you change them again.
aPress ( FAX).
bPress  dor c to display 
Factory Reset .
cPress Factory Reset .
dPress Yes.
ePress Stop/Exit .
Monochrome
Standard Suitable for most typed 
documents.
Fine Good for small print and 
transmits a little slower than 
Standard resolution.
S.Fine Good for small print or artwork 
and transmits slower than Fine 
resolution.
Photo Use when the document has 
varying shades of grey or is a 
photograph. Photo has the 
slowest transmission.
Colour
StandardSuitable for most typed 
documents.
Fine Use when the document is a 
photograph. The transmission 
time is slower than Standard 
resolution.
 
						

							Chapter 3
8
Additional sending 
operations
3
Sending a fax manually3
Manual transmission lets you hear the 
dialling, ringing and fax-receiving tones while 
sending a fax.
Note
To send a multiple page fax, use the ADF.
 
aPress ( FAX).
bLoad your document.
cTo listen for a dial tone, pick up the 
handset of the external telephone.
dDial the fax number using the external 
telephone.
eWhen you hear the fax tone, press 
Mono Start or  Colour Start.
If you are using the scanner glass, press 
Send on the Touchscreen to send the 
fax.
fReplace the handset of the external 
phone.
Sending a fax at the end of a 
conversation3
At the end of a conversation, you can send a 
fax to the other party before you both hang 
up.
aAsk the other party to wait for fax tones 
(beeps) and then to press the Start or 
Send key before hanging up.
bPress ( FAX).
cLoad your document.
dPress  Mono Start  or Colour Start .
 If you are using the scanner glass, 
press Send to send the fax.
eReplace the handset of the external 
phone.
Dual Access 
(Monochrome only)3
You can dial a number and start scanning the 
fax into memory—even when the machine is 
sending from memory, receiving faxes or 
printing PC data. The LCD shows the new job 
number.
The number of pages you can scan into the 
memory will vary depending on the data that 
is printed on them.
Note
If the Out of Memory  message 
appears, press  Stop/Exit to cancel or 
Mono Start  to send the pages scanned so 
far.
 
 
						

							Sending a fax (MFC-J825DW only)9
3
Broadcasting 
(Monochrome only)3
Broadcasting is when the same fax message 
is automatically sent to more than one fax 
number. You can include Groups, Speed Dial 
numbers, and up to 50 manually dialled 
numbers in the same broadcast.
After the broadcast is finished, a Broadcast 
Report will be printed.
Before you begin the broadcast3
Speed Dial numbers must be stored in the 
machines memory before they can be used 
in a broadcast. (
uuBasic User’s Guide: 
Storing Speed Dial numbers )
Group numbers must also be stored in the 
machines memory before they can be used 
in a broadcast. Group numbers include many 
stored Speed Dial numbers for easier dialling. 
(See  Setting up groups for Broadcasting  
uu page 27.)
How to broadcast a fax3
aPress (FAX ).
bLoad your document.
cPress dor c to display 
Advanced Settings .
dPress Advanced Settings .
ePress aor b to display  Broadcasting .
fPress Broadcasting .
gYou can add numbers to the broadcast 
in the following ways:
 Press  Add Number  and enter a 
number by pressing the buttons on 
the Touchscreen.
Press  OK.
 Press  Speed Dial . 
Press   to search by 
Alphabetical Order or 
Numerical Order. Press the entries 
that you want to add to the 
broadcast.
Press  OK.
hAfter you have entered all the fax 
numbers by repeating step g, press  OK.
iPress Mono Start .
Faxing from the ADF
 The machine starts scanning the 
document.
Faxing from the scanner glass
When the LCD shows  Next Page?, do 
one of the following:
 To send a single page, press  No (or 
press  Mono Start again).
The machine starts sending the 
document.
 To send more than one page, press 
Yes and place the next page on the 
scanner glass.
Press  Mono Start.
The machine starts scanning the 
page. (Repeat this step for each 
additional page.)
 
						

							Chapter 3
10
Note
• If you did not use up any of the numbers  for Groups, you can “broadcast” faxes to 
as many as 250 different numbers.
• The machine’s available memory will vary  depending on the types of jobs in the 
memory and the number of locations used 
for broadcasting. If you broadcast to the 
maximum numbers available, you will not 
be able to use dual access and delayed 
fax.
• If the  Out of Memory  message 
appears, press  Stop/Exit to cancel or 
Mono Start to send the pages scanned so 
far.
 
Cancelling a Broadcast in progress3
aPress  Stop/Exit.
bDo one of the following:
 To cancel the entire broadcast, press 
Entire Broadcast . Go to stepc.
 To cancel the current job, press the 
button that displays the number 
being dialled. Go to step d.
 To exit without cancelling, press 
Stop/Exit.
cWhen the LCD asks if you want to 
cancel the entire broadcast, do one of 
the following:
 Press  Yes to confirm.
 To exit without cancelling, press  No 
or  Stop/Exit.
dDo one of the following:
 To cancel the current job, press  Yes.
 To exit without cancelling, press  No 
or  Stop/Exit.
Real Time Transmission3
When you are sending a fax, the machine will 
scan the documents into the memory before 
sending. Then, as soon as the telephone line 
is free, the machine will start dialling and 
sending.
Sometimes, you may want to send an 
important document immediately, without 
waiting for memory transmission. You can do 
this by turning on  Real Time TX.
aPress (FAX).
bLoad your document.
cPress  dor c to display 
Advanced Settings .
dPress Advanced Settings .
ePress aor b to display Real Time TX .
fPress Real Time TX .
gPress On.
hPress .
Note
• If you are sending a colour fax or if the 
memory is full and you are sending a black 
& white fax from the ADF, the machine will 
send the document in real time (even if 
Real Time TX  is set to Off). Faxes 
from the scanner glass cannot be sent 
until you clear some of the memory.
• In Real Time Transmission, the automatic  redial feature does not work when you are 
using the scanner glass.
 
 
						

							Sending a fax (MFC-J825DW only)11
3
Overseas Mode3
If you are having difficulty sending a fax 
overseas due to possible interference on the 
telephone line, we recommend that you turn 
on Overseas Mode. After you send a fax 
using this feature, the feature will 
automatically turn itself off.
aPress (FAX).
bLoad your document.
cPress dor c to display 
Advanced Settings .
dPress Advanced Settings .
ePress aor b to display 
Overseas Mode .
fPress Overseas Mode .
gPress On (or  Off).
hPress .
Delayed Faxing 
(Monochrome only)3
You can store up to 50 faxes in the memory 
to be sent within 24 hours. These faxes will 
be sent at the time of day you enter in step h.
aPress (FAX).
bLoad your document.
cPress dor c to display 
Advanced Settings .
dPress Advanced Settings .
ePress aor b to display  Delayed Fax .
fPress Delayed Fax .
gPress On.
hEnter the time you want the fax to be 
sent (in 24-hour format) by pressing the 
buttons on the Touchscreen.
(For example, enter 19:45 for 7:45 PM.)
Press OK.
Note
The number of pages you can scan into 
the memory depends on the amount of 
data that is printed on each page.
 
Delayed Batch Transmission 
(Monochrome only)3
Before sending the delayed faxes, your 
machine will help you economize by sorting 
all the faxes in the memory by destination and 
scheduled time. All delayed faxes that are 
scheduled to be sent at the same time to the 
same fax number will be sent as one fax to 
save transmission time.
aPress ( FAX).
bPress  dor c to display 
Advanced Settings .
cPress Advanced Settings .
dPress aor b to display  Batch TX.
ePress Batch TX.
fPress On.
gPress Stop/Exit .
 
						

							Chapter 3
12
Checking and cancelling 
waiting jobs3
You can check which jobs are still waiting in 
the memory to be sent, or cancel a job. 
(If there are no jobs, the LCD shows 
No Jobs Waiting .)
aPress Menu.
bPress  aor b to display  Fax.
cPress Fax.
dPress  aor b to display 
Remaining Jobs .
ePress Remaining Jobs .
Any waiting jobs appear on the LCD.
fPress  aor b to scroll through the jobs 
and press the job you want to cancel.
Press  OK.
gDo one of the following:
 To cancel, press  Yes.
If you want to cancel another job go 
to step f.
 To exit without cancelling, press  No.
hWhen you have finished, press 
Stop/Exit.
Polling overview3
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling.
Polled Transmit 
(Monochrome only)3
Polled transmit lets you set up your machine 
to wait with a document so another fax 
machine can call and retrieve it.
The document will be stored and can be 
retrieved by any other fax machine until you 
delete it from the memory. (See Checking 
and cancelling waiting jobs  uu page 12.)
Setup for polled transmit3
aPress ( FAX).
bLoad your document.
cPress  dor c to display 
Advanced Settings .
dPress Advanced Settings .
ePress aor b to display  Polled TX.
fPress Polled TX .
gPress Standard .
hPress dor c to display the settings and 
press on the setting you want to change. 
Then choose your option. After each 
setting is accepted, you can continue to 
change more settings.
iPress  Mono Start .
 
						

							Sending a fax (MFC-J825DW only)13
3
jIf you are using the scanner glass, the 
LCD will prompt you to choose one of 
the following options: Press  Yes to scan another page. 
Go to step k.
 Press  No or Mono Start  to send the 
document.
kPlace the next page on the scanner 
glass and press  Mono Start.
lRepeat stepsj and  k for each 
additional page.
Your machine will automatically send 
the fax when it is polled.
Setup for polled transmit with secure 
code
3
Secure Polling lets you restrict who can get 
the documents you set up to be polled.
Secure Polling only works with Brother fax 
machines. If another person wants to retrieve 
a fax from your machine, they will have to 
enter the secure code.
aPress (FAX ). 
bLoad your document.
cPress dor c to display 
Advanced Settings .
dPress Advanced Settings .
ePress aor b to display  Polled TX.
fPress Polled TX.
gPress Secure.
hEnter a four-digit number.
Press OK.
iPress dor c to display the settings and 
press on the setting you want to change. 
Then choose your option. After each 
setting is accepted, you can continue to 
change more settings.
jPress  Mono Start .
kIf you are using the scanner glass, the 
LCD will prompt you to choose one of 
the following options:
 Press  Yes to scan another page. 
Go to step l.
 Press  No or Mono Start to send the 
document.
lPlace the next page on the scanner 
glass and press Mono Start .
mRepeat stepsk and l for each 
additional page. Your machine will 
automatically send the fax.
 
						

							14
4
Memory Receive 
(Monochrome only)
4
You can only use one Memory Receive 
operation at a time: Fax Forwarding
 Fax Storage
 PC-Fax Receive
 Off
You can change your selection at any time. If 
received faxes are still in the machine’s 
memory when you change the Memory 
Receive operation, a message will appear on 
the LCD. (See  Changing Memory Receive 
operations  uu page 17.)
Out of Paper Reception4
As soon as the paper tray becomes empty 
during fax reception, the LCD shows 
No Paper Fed . Put some paper in the 
paper tray. ( uuBasic User’s Guide:  Loading 
paper and other print media )
If you dont put paper in the paper tray, the 
machine will carry on receiving the fax, with 
the remaining pages being stored in memory, 
if enough memory is available.
Further incoming faxes will also be stored in 
memory until the memory is full. To print the 
faxes, put fresh paper in the tray. When the 
memory is full, the machine will stop 
automatically answering calls.
Fax Forwarding4
When you choose Fax Forward, your 
machine stores the received fax in the 
memory. The machine will then dial the fax 
number you have programmed and forward 
the fax message.
aPress  Menu.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
Memory Receive .
gPress Memory Receive .
hPress Fax Forward .
iEnter the forwarding number (up to 
20 digits) by pressing the buttons on the 
Touchscreen.
Press OK.
jPress Backup Print:On  or 
Backup Print:Off .
IMPORTANT
• If you choose Backup Print:On , the 
machine will also print the fax at your 
machine so you will have a copy. This is a 
safety feature in case there is a power 
failure before the fax is forwarded or a 
problem at the receiving machine. 
• When you receive a colour fax, your  machine prints the colour fax at your 
machine but does not send the fax to the 
fax forwarding number you programmed.
 
kPress  Stop/Exit .
Receiving a fax 
(MFC-J825DW only)
4