Brother MFC J825DW User Manual

							ADVANCED 
USER’S GUIDE
MFC-J825DW
DCP-J925DW
 
Version A
UK/IRE/GEN
 
						

							i
Users Guides and where do I find it?
1Visit us at http://solutions.brother.com/.
Which manual?Whats in it?Where is it?
Product Safety GuideRead this Guide first. Please read the Safety 
Instructions before you set up your machine. 
See this Guide for trademarks and legal 
limitations.Printed / In the box
Quick Setup GuideFollow the instructions for setting up your 
machine and installing the drivers and software 
for the operating system and connection type 
you are using.Printed / In the box
Basic Users GuideLearn the basic Fax (MFC-J825DW only), 
Copy, Scan and PhotoCapture Center™ 
operations and how to replace consumables. 
See troubleshooting tips.Printed / In the box
Advanced Users GuideLearn more advanced operations: Fax 
(MFC-J825DW only), Copy, security features 
(MFC-J825DW only), printing reports and 
performing routine maintenance.PDF file / CD-ROM
Software Users GuideFollow these instructions for Printing, Scanning, 
Network Scanning, PhotoCapture Center™, 
Remote Setup (MFC-J825DW only), PC-Fax 
(MFC-J825DW only), Disc Print, Web Services 
(Scan), and using the Brother ControlCenter 
utility.PDF file / CD-ROM
Network GlossaryThis Guide provides basic information about 
advanced network features of Brother 
machines along with explanations about 
general networking and common terms.PDF file / CD-ROM
Network Users GuideThis Guide provides useful information about 
wired and wireless network settings and 
security settings using the Brother machine. 
You can also find supported protocol 
information for your machine and detailed 
troubleshooting tips.PDF file / CD-ROM
Mobile Print/Scan GuideThis Guide provides useful information about 
printing data from your mobile phone and 
transmitting scanned data from the Brother 
machine to your mobile phone.PDF file / Brother 
Solutions Center
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							ii
Table of Contents
1 General setup1
IMPORTANT NOTE............................................................................................... 1
Memory storage ..................................................................................................... 1
Automatic Daylight Saving Time (MFC-J825DW only) .......................................... 1
Sleep Mode ........................................................................................................... 2
Auto Power Down (DCP-J925DW only) ................................................................ 2
LCD display ........................................................................................................... 3
Changing LCD language (DCP-J925DW only)................................................ 3
Setting the Dim Timer for the backlight ........................................................... 3
Mode Timer (MFC-J825DW only) .......................................................................... 3
2 Security features (MFC-J825DW only) 4
Memory Security .................................................................................................... 4
Setting and changing the Memory Security password .................................... 4
Turning Memory Security on/off ...................................................................... 5
3 Sending a fax (MFC-J825DW only) 6
Additional sending options ..................................................................................... 6
Sending faxes using multiple settings ............................................................. 6
Stop faxing....................................................................................................... 6
Contrast ........................................................................................................... 6
Changing fax resolution ................................................................................... 7
Setting your changes as a new default............................................................ 7
Restoring fax settings to the factory default .................................................... 7
Additional sending operations................................................................................ 8 Sending a fax manually ................................................................................... 8
Sending a fax at the end of a conversation ..................................................... 8
Dual Access (Monochrome only)..................................................................... 8
Broadcasting (Monochrome only).................................................................... 9
Real Time Transmission ................................................................................ 10
Overseas Mode ............................................................................................. 11
Delayed Faxing (Monochrome only).............................................................. 11
Delayed Batch Transmission (Monochrome only) ......................................... 11
Checking and cancelling waiting jobs ............................................................ 12
Polling overview ................................................................................................... 12 Polled Transmit (Monochrome only).............................................................. 12
 
						

							iii
4 Receiving a fax (MFC-J825DW only)14
Memory Receive (Monochrome only) .................................................................. 14
Out of Paper Reception ................................................................................. 14
Fax Forwarding.............................................................................................. 14
Fax Storage ................................................................................................... 15
Printing a fax from the memory ..................................................................... 15
PC-Fax Receive (Windows
® only) ................................................................. 16
Turning off Memory Receive operations........................................................ 17
Changing Memory Receive operations ......................................................... 17
Remote Retrieval ................................................................................................. 18 Setting a Remote Access Code..................................................................... 18
Using your Remote Access Code.................................................................. 18
Remote Fax commands ................................................................................ 19
Retrieving fax messages ............................................................................... 20
Changing your Fax Forwarding number ........................................................ 20
Additional receiving operations ............................................................................ 21 Printing a reduced incoming fax .................................................................... 21
Polling overview ................................................................................................... 21 Polling receive ............................................................................................... 21
5 Dialling and storing numbers (MFC-J825DW only) 24
Voice operations .................................................................................................. 24
BT Call Sign (U.K. only)................................................................................. 24
Additional dialling operations ............................................................................... 25 Combining Quick Dial numbers ..................................................................... 25
Additional ways to store numbers ........................................................................ 26 Storing Speed Dial numbers from Outgoing Calls ......................................... 26
Storing Speed Dial numbers from the Caller ID history ................................. 26
Setting up groups for Broadcasting ............................................................... 27
6Printing reports 29
Fax reports (MFC-J825DW only) ......................................................................... 29
Transmission Verification Report................................................................... 29
Fax Journal (activity report) ........................................................................... 29
Reports ................................................................................................................ 30 How to print a report ...................................................................................... 30
 
						

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7 Making copies31
Copy settings ....................................................................................................... 31
Stop copying .................................................................................................. 31
Changing copy speed and quality ................................................................. 31
Enlarging or reducing the copied image ........................................................ 32
Making N in 1 copies or a poster (Page Layout) ........................................... 33
2 in 1 ID Copy ................................................................................................ 34
Sorting copies using the ADF ........................................................................ 35
Adjusting Density ........................................................................................... 35
Ink Save Mode ............................................................................................... 36
Thin Paper Copy............................................................................................ 36
Book Copy ..................................................................................................... 37
Watermark Copy............................................................................................ 37
Duplex (2-sided) copying ............................................................................... 39
Setting your favourites ................................................................................... 40
8 Printing photos from a memory card or 
USB Flash memory drive 41
PhotoCapture Center™ operations ..................................................................... 41
Memory cards, USB Flash memory drive and folder structures .................... 41
Movie printing ................................................................................................ 42
Print Images......................................................................................................... 42 Print Index (Thumbnails) ............................................................................... 42
Printing Photos .............................................................................................. 43
Enhance Photos ............................................................................................ 43
DPOF printing ................................................................................................ 45
PhotoCapture Center™ print settings .................................................................. 46 Print Quality ................................................................................................... 46
Paper options ................................................................................................ 46
Adjusting Brightness, Contrast and Colour.................................................... 47
Cropping ........................................................................................................ 48
Borderless printing......................................................................................... 49
Date Print....................................................................................................... 49
Setting your changes as a new default.......................................................... 49
Restoring all settings to the factory default.................................................... 49
Scan to a memory card or USB Flash memory drive .......................................... 50 Auto Crop ...................................................................................................... 50
How to set a new default ............................................................................... 51
How to reset to the factory default ................................................................. 51
9 Printing photos from a camera 52
Printing photos directly from a PictBridge camera ............................................... 52
PictBridge requirements ................................................................................ 52
Setting your digital camera ............................................................................ 53
Printing Images.............................................................................................. 54
DPOF printing ................................................................................................ 54
Printing photos directly from a digital camera (without PictBridge)...................... 55 Printing Images.............................................................................................. 55
 
						

							v
A Routine maintenance56
Cleaning and checking the machine .................................................................... 56
Cleaning the outside of the machine ............................................................. 56
Cleaning the machine’s printer platen ........................................................... 57
Cleaning the paper feed rollers ..................................................................... 58
Cleaning the paper pick-up rollers ................................................................. 59
Checking the ink volume ............................................................................... 60
Packing and shipping the machine ...................................................................... 60
B Glossary 63
C Index 67
 
						

							1
1
1
IMPORTANT NOTE1
In this manual, the LCD messages of the MFC-J825DW are used unless specified.
 Most of the illustrations in this User’s Guide show the MFC-J825DW.
Memory storage1
(MFC-J825DW users only)
Your menu settings are stored permanently, 
and in the event of a power failure will not be 
lost. Temporary settings (for example, 
Overseas Mode) will be lost. If you have 
chosen  Set New Default  for your FAX, 
SCAN  or PHOTO ’s preferred settings, those 
settings will not be lost. Also, during a power 
failure the machine will retain the date and 
time and programmed fax timer jobs (for 
example, Delayed Fax) for up to 24 hours.
(DCP-J925DW users only)
Your menu settings are stored permanently, 
and in the event of a power failure will not be 
lost. If you have chosen Set New Default , 
settings in the  Photo and Scan modes will 
not be lost. Temporary settings will be lost.
Automatic Daylight 
Saving Time 
(MFC-J825DW only)
1
You can set the machine to change 
automatically for daylight saving time. It will 
reset itself forward one hour in the Spring and 
backward one hour in the Autumn. Make sure 
you have set the correct date and time in the 
Date&Time  setting.
aPress Menu.
bPress aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display 
Auto Daylight .
ePress Auto Daylight .
fPress Off (or  On).
gPress Stop/Exit .
General setup1
 
						

							Chapter 1
2
Sleep Mode1
You can choose how long the machine will 
remain idle before it goes into Sleep Mode 
(from 1 to 60 minutes). The timer will restart if 
any operation is carried out on the machine.
aPress  Menu.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Sleep Mode .
ePress Sleep Mode .
fPress 1 Min , 2 Mins,  3 Mins, 
5 Mins,  10 Mins,  30 Mins or 
60 Mins to choose the length of time 
the machine is idle before entering sleep 
mode.
gPress  Stop/Exit.
Auto Power Down 
(DCP-J925DW only)
1
The Auto Power Down feature will turn the 
machine off one hour after entering Sleep 
Mode. When this feature is Off, the machine 
will not power off automatically. 
Note that the machine will not power off 
automatically when:
 the machine is connected to a wired 
network
 the machine is connected to a wireless 
network
 the  WLAN is selected in the  Network I/F 
setting
aPress  Menu.
bPress aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display 
Auto Power Down .
ePress Auto Power Down . 
fPress On (or  Off).
gPress Stop/Exit .
 
						

							General setup3
1
LCD display1
Changing LCD language 
(DCP-J925DW only)1
You can change the LCD language.
aPress Menu.
bPress a or  b to display 
Initial Setup .
cPress Initial Setup .
dPress a or  b to display 
Local Language .
ePress Local Language .
fPress your language.
gPress Stop/Exit .
Setting the Dim Timer for the 
backlight1
You can set how long the LCD backlight stays 
on after the last key press.
aPress Menu.
bPress aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  LCD Settings .
ePress LCD Settings .
fPress Dim Timer.
gPress 10 Secs,  20 Secs, 30 Secs or 
Off.
hPress  Stop/Exit .
Mode Timer 
(MFC-J825DW only)
1
The machine has four temporary mode keys 
on the control panel:  FAX, SCAN , COPY  and 
PHOTO . You can change the amount of time 
the machine takes after the last Scan, Copy 
or PhotoCapture operation before it returns to 
FAX mode. If you choose Off, the machine 
stays in the mode you used last.
 
aPress  Menu.
bPress aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Mode Timer .
ePress Mode Timer .
fPress 0 Sec,  30 Secs,  1 Min, 
2 Mins , 5 Mins or  Off.
gPress Stop/Exit .
 
						

							4
2
Memory Security2
Memory Security lets you prevent 
unauthorized access to the machine. You will 
not be able to continue to schedule Delayed 
Faxes or Polling jobs. However, any 
pre-scheduled Delayed Faxes will be sent 
even if you turn on Memory Security, so they 
will not be lost.
While Memory Security is On, the following 
operations are available: Receiving faxes into memory (limited by 
memory capacity)
 Fax Forwarding (if Fax Forwarding was 
already On)
 Remote Retrieval (if Fax Storage was 
already On) 
While Memory Security is On, the following 
operations are NOT available:   Printing received faxes
 Sending faxes
 Copying
 PC printing 
 Scanning
 PhotoCapture
 PC Fax Receive
 Operation from control panel
Note
• To print the faxes in memory, you must 
turn off Memory Security.
• You must turn off PC Fax Receive before  you can turn on Memory Security. 
• If you forget the Memory Security  password, please call Brother customer 
service for support.
 
Setting and changing the 
Memory Security password2
Note
If you have already set the password, you 
will not need to set it again.
 
Setting a password for the first time2
Make a careful note of your password.
aPress  Menu.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Miscellaneous .
ePress Miscellaneous .
fPress Mem Security .
gEnter a 4-digit number for the password 
by pressing the buttons on the 
Touchscreen.
Press OK.
hWhen the LCD shows  Verify:, 
re-enter the password by pressing the 
buttons on the Touchscreen.
Press  OK.
iPress Stop/Exit .
Security features 
(MFC-J825DW only)
2