Brother MFC 8440 User Manual

SETUP RECEIVE   5 - 11
Telephone services
Your MFC supports the Distinctive Ring telephone service that some 
telephone companies offer.
Distinctive Ring
Brother uses the term ‘Distinctive Ring’ but different telephone 
companies have other names for this service such as SmartRing, 
RingMaster, Teen-Ring, Indent-a-Call or Indent-a-Ring.
What does your telephone company’s ‘Distinctive Ring’ 
do?
Your telephone company’s Distinctive Ring service allows you to 
have more than one number on the same phone...

5 - 12   SETUP RECEIVE
Do you have Voice Mail?
If you have Voice Mail on the phone line that you will install your new 
MFC on,  there is a strong possibility that Voice Mail and the MFC will 
conflict with each other while receiving incoming calls . However, the 
Distinctive Ring feature allows you to use more than one 
number on your line, so both Voice Mail and the MFC can work 
together without any problems.  If each one has a separate phone 
number, neither will interfere with the other’s...

SETUP RECEIVE   5 - 13
■The MFC will only answer calls to its registered number.
■ The first two rings are silent on the MFC. This is because the fax 
must «listen» to the ring pattern (to compare it to the pattern that 
was ‘registered’). (Other telephones on the same line will ring.)
■ If you program the MFC properly, it will recognize the registered 
ring pattern of the ‘fax number’ within 2 ring patterns and then 
answer with a fax tone. When the ‘voice number’ is called, the 
MFC will not answer....

5 - 14   SETUP RECEIVE
Caller ID
After a few rings, the LCD shows the telephone number of your caller 
(or name, if available). Once you pick up the handset, the Caller ID 
information disappears from the LCD, but the call information 
remains stored in the Caller ID memory.
■You will see the first 16 characters of the number (or name).
■ Out of Area  display means call originated outside your Caller 
ID service area.
■ Private Call  display means the caller has intentionally 
blocked transmission of...

SETUP RECEIVE   5 - 15
Viewing Caller ID List
Caller ID memory stores information for up to thirty calls. When the 
thirty-first call comes in, information about the first call is erased. You 
can scroll through Caller ID information to review those calls made to 
your MFC.
1Press Menu, 2, 0, 5.
2Press   or   to select 
Display#.
Press 
Set.
If the name was not received, it will 
not be displayed.
3Press   or   to scroll through the Caller ID memory to 
select the Caller ID you want to view, and then...

6 - 1   SETUP SEND
6
How to Fax
You can send faxes from the ADF (Automatic Document Feeder) or 
from the scanner glass.
Enter Fax mode
Before sending faxes, make sure   (Fax) is illuminated in 
green. If not, press   (
Fax) to enter Fax mode. The default 
setting is Fax.
Faxing from the automatic document feeder (ADF)
The ADF can hold up to 50 pages and feeds each sheet individually. 
Use standard (20 lb or 75 g/m2) paper and always fan the pages 
before putting them in the ADF.
■ Make sure originals...

SETUP SEND   6 - 2
Faxing from the ADF
1If it is not illuminated in 
green, press   
(
Fax). Pull out the ADF 
Document Support 
Extension.
2Unfold the ADF 
Document Output 
Support Flap.
3Fan the pages well and 
stagger them at an angle. Make sure you put the originals  face 
up, top edge first  in the ADF until you feel them touch the feed 
roller. 
4Adjust the paper guides to fit the width of your originals.
5Dial the fax number.
Press 
Start. The MFC starts scanning the first page.
ADF Document...

6 - 3   SETUP SEND
Faxing from the scanner glass
You can use the scanner glass to fax pages of a book or one page 
at a time. The originals can be up to letter, A4 or legal size (8.5 inches 
to 14 inches). To cancel, press 
Stop/Exit.
1If it is not illuminated in green, press   (Fax). Lift the 
document cover.
2Using the document guidelines on the left, center the original 
face down on the scanner glass.
3Close the document cover.
4Dial the fax number.
Press 
Start. 
The MFC starts scanning the first...

SETUP SEND   6 - 4
Faxing legal size originals from the scanner glass
When originals are legal size, you need to set the Glass Fax Size to 
Legal. If you do not, the bottom portion of the faxes will be missing.
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 2, 0.
3Press   or   to select  Legal.
Press 
Set.
4Press Stop/Exit.
Out of Memory message
If you get an  Out of Memory  message while scanning the first page 
of a fax, press 
Stop/Exit to cancel the scan. If you get an 
Out of...

6 - 5   SETUP SEND
Automatic transmission
This is the easiest way to send a fax.
1If it is not illuminated in green, press   (Fax). Place the 
original face up in the ADF, or face down on the scanner glass.
2Enter the fax number using the dial pad, One-Touch, 
Speed-Dial or Search.
(See  One-Touch Dialing  on page 7-5 and Speed-Dialing on 
page 7-6.)
3Press Start.
4If you are using the scanner glass, press 2 or Start.
Sending a fax at the end of a conversation
At the end of a conversation you can send a...