Brother MFC 8440 User Manual

SETUP RECEIVE   5 - 1
5
Basic receiving operations
Choosing the Receive Mode
There are four different Receive Modes for your MFC. You can 
choose the mode that best suits your needs.
* In Fax/Tel  mode you must set the Ring Delay and F/T Ring Time. 
If you have extension phones on the line, keep the Ring Delay set to 
four rings.
Setup Receive
LCDHow it worksWhen to use it
Fax Only
(automatic receive) The MFC automatically 
answers every call as a 
fax. For dedicated fax lines.
Fax/Tel *
(fax and...

5 - 2   SETUP RECEIVE
To select or change your Receive Mode
1Press Menu, 0, 1.
2Press  or  to select 
Fax Only , Fax/Tel , 
External TAD  or Manual .
Press 
Set.
3Press Stop/Exit.
Setting the Ring Delay 
The Ring Delay sets the number of times the MFC rings before it 
answers in  Fax Only or Fax/Tel  mode. If you have extension 
phones on the same line as the MFC or subscribe to the telephone 
company’s Distinctive Ring service, keep the Ring Delay setting of 4. 
(See  Easy Receive  on page 5-4 and...

SETUP RECEIVE   5 - 3
Setting the F/T Ring Time (Fax/Tel mode only)
If you set the Receive Mode to Fax/Tel, you’ll need to decide how 
long the MFC will signal you with its special pseudo/double-ring 
when you have a voice call. (If it’s a fax call, the MFC prints the fax.)
This pseudo/double-ring happens after the initial ringing from the 
phone company. Only the MFC rings (for 20, 30, 40 or 70 seconds) 
and no other phones on the same line will ring with the special 
pseudo/double-ring. However, you...

5 - 4   SETUP RECEIVE
Easy Receive 
When you use this feature, you don’t have to press Start or the Fax 
Receive Code 
51 when you answer a fax call. Selecting  On allows 
the MFC to receive fax calls automatically, even if you lift the handset 
of an extension or external phone. When you see  Receiving on the 
LCD or when you hear ‘chirps’ through the handset of an extension 
phone connected to another wall jack/phone socket, just replace the 
handset and your MFC will do the rest. Selecting  Off means...

SETUP RECEIVE   5 - 5
Printing a reduced incoming fax 
(Auto Reduction)
If you choose On, the MFC automatically reduces an incoming fax to 
fit on one page of letter, legal or A4 size paper, regardless of the 
paper size of the original. The MFC calculates the reduction ratio by 
using the page size of the original and your Paper Size setting 
(
Menu, 1, 3).
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 1, 5. 
3If you have the optional paper tray 
#2, press   or   to select 
Tray #1...

5 - 6   SETUP RECEIVE
Setting the Print Density
You can adjust print density, making your printed pages darker or 
lighter.
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 1, 6.
3Press   to make the print darker.
—OR —
Press   to make the print lighter.
Press 
Set.
4Press Stop/Exit.
21.Setup Receive 6.Print Density
-+
Select   & Set
 

SETUP RECEIVE   5 - 7
Advanced receiving operations
Operation from extension telephones
If you answer a fax call on an extension telephone, or an external 
telephone in the EXT. jack, you can make your MFC take the call by 
using the Fax Receive Code. When you press the Fax Receive Code 
51, the MFC starts to receive a fax. 
(See  Easy Receive  on page 5-4.)
If the MFC answers a voice call and pseudo/double-rings for you to 
take over, use the Telephone Answer Code 
#51 to take the call at an 
extension...

5 - 8   SETUP RECEIVE
Using a cordless external handset
If your cordless telephone is connected to the EXT. jack of the MFC 
and you typically carry the cordless handset elsewhere, it is easier to 
answer calls during the Ring Delay. If you let the MFC answer first, 
you will have to go to the MFC so you can press 
Hook to transfer the 
call to the cordless handset.
Changing the remote codes 
Remote Codes might not work with some telephone systems. The 
preset Fax Receive Code is 
51. The preset...

SETUP RECEIVE   5 - 9
Polling
Polling is the process of retrieving faxes from another fax machine. 
You can use your MFC to ‘poll’ other machines, or you can have 
someone poll your MFC.
Everyone who is involved in Polling needs to set up their fax 
machines for Polling. When someone polls your MFC to receive a 
fax, they pay for the call. If you poll someone’s fax machine to receive 
a fax, you pay for the call.
Setting up Polling Receive
Polling Receive is when you call another fax machine to receive...

5 - 10   SETUP RECEIVE
Setting up Sequential Polling Receive
Your MFC can ask for faxes from several fax units in a single 
operation (Sequential Polling Receive). Afterwards, a Sequential 
Polling Report will be printed.
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 1, 7.
3Press  or  to select  On (or 
Off ).
Press 
Set.
4Enter the fax machines you want 
to poll using One-Touch, Speed-Dial, a Group or the dial pad. 
You must press 
Set between each fax number.
5Press Start. Your...