Brother MFC 8420 User Manual

4 - 8   GETTING STARTED
Setting the Ring Volume
You can adjust the ring volume when your MFC is idle (not being 
used). You can turn the ring Off or you can select the ring volume 
level.
1Press Menu, 1, 4, 1.
2Press   or   to select 
(Low, Med, High or Off). 
Press 
Set.
3Press Stop/Exit.
—OR—
 
In Fax mode, press   or    to adjust the volume level. Every time 
you press these keys, the MFC will ring so you can hear the active 
setting as the LCD shows it. The volume changes with each key 
press. The...

GETTING STARTED   4 - 9
Setting the Speaker Volume
You can adjust the MFC’s one-way speaker volume.
1Press Menu, 1, 4, 3.
2Press   or   to select 
(Low, Med, High or Off).
Press 
Set.
3Press Stop/Exit. 
—OR—
In Fax mode, you can adjust the speaker volume by pressing 
Hook, 
and then selecting a speaker volume level.
Press    or   t o adjust the volume level.  The LCD shows the setting 
you are choosing.  Each key press changes the volume to the next 
setting. The new setting will remain until you change...

4 - 10   GETTING STARTED
Sleep Time
Setting the Sleep Time reduces power consumption by turning off 
the f user inside the MFC, while it is idle. You can choose how long 
the MFC is idle (from 00 to 99 minutes) before it goes into sleep 
mode. The timer is automatically reset when t he MFC receives a Fax 
or PC data, or makes a copy. The factory setting is 05 minutes. While 
the MFC is in sleep mode, you will see Sleep on the LCD. If you try 
to print or copy in sleep mode, there will be a short delay...

GETTING STARTED   4 - 11
Setting the Tray Use for Copy mode
MFC-8420
The default  set ting of Auto allows
*1 your MFC to choose the optional 
Tray #2 when paper is out in Tray #1 or*2 when the size of the original 
will fit best on the paper in Tray #2.
1Press Menu, 1, 7.
2Press  or  to sel ect Tray#1 
Only
, Tray#2 Only, or Auto.
3Press Set.
4Press Stop/Exit.
MFC-8820D and MFC-8820DN
The default  set ting of Auto allows
*1 your MFC to choose the optional 
Tray #2 or the MP tray when paper is out in Tray...

4 - 12   GETTING STARTED
Setting the Tray Use for Fax mode
If your MFC doesn’t have the optional tray #2, you can skip this setting.
The default set ting of Auto allows your MFC t o choose the optional 
Tray #2 if Tray #1 is out  of paper or if incoming faxes will f it best on 
the paper in Tray #2.
1Press Menu, 1, 8.
2Pres s  or  to s el ect  Tray#1 
Only
, Tray#2 Only, or Auto.
3Press Set.
4Press Stop/Exit.
Setting the LCD Contrast
You can change the contrast to help the LCD look lighter or darker....

SETUP RECEIVE   5 - 1
5
Basic receiving operations
Choosing the Receive Mode
There are f our different Receive Modes f or your MFC. You can 
choose the mode that best suits your needs.
* In Fax/Tel mode you must set the Ring Delay and F/T Ring Time. 
If you have ext ension phones on the line, keep the Ring Delay set to 
four rings.
Setup Receive
LCDHow it worksWhen to use it
F ax Onl y
( a ut o m at ic  r e c ei v e)The MFC automatically 
answers every call as a 
fax.For dedicated fax lines.
F ax/ Tel*...

5 - 2   SETUP RECEIVE
To select or change your Receive Mode
1Press Menu, 0, 1.
2Press   or   to select Fax 
Only, Fax/Tel, External TAD 
or Manual.
Press 
Set.
3Press Stop/Exit.
Setting the Ring Delay 
The Ring Delay sets the number of times the MFC rings bef ore it 
answers in Fax Only or Fax/Tel mode.  If you have ext ension 
phones on the same line as the MFC or subscribe to the telephone 
company’s Distinctive Ring service, keep t he Ring Delay set ting of 4. 
(See Easy Receive on page 5-4 and...

SETUP RECEIVE   5 - 3
Setting the F/T Ring Time (Fax/Tel mode only)
If you set the Receive Mode to Fax/Tel, you’ll need to decide how long 
the MFC will signal you with its special pseudo/double-ring when you 
have a voi ce call. (If it’s a fax call, the MFC prints the fax.)
This pseudo/double-ring happens after the initial ringing from the 
phone company. Only the MFC rings (for 20, 30, 40 or 70 seconds) 
and no other phones on the same line will ring with the special 
pseudo/double-ring. However, you...

5 - 4   SETUP RECEIVE
Easy Receive 
When you use t his feature,  you don’t  have to press Start or the Fax 
Receive Code 
51 when you answer a fax call. Select ing On allows 
the MFC to receive fax calls automatically, even if you lift the handset 
of an extension or external phone. When you see Receiving on the 
LCD or when you hear ‘chirps’ through the handset of an extension 
phone connected to another wall jack/phone socket, just replace the 
handset and your MFC will do the rest. Selecting Off means...

SETUP RECEIVE   5 - 5
Printing a reduced incoming fax 
(Auto Reduction)
If you choose On, the MFC automatically reduces an incoming fax to 
fit on one page of letter, legal or A4 size paper, regardless of the 
paper size of the original. The MFC calculates the reduction ratio by 
using the page size of the original and your Paper Size setting 
(
Menu, 1, 3).
1I f it is not illuminated in green, press   (Fa x).
2Press Menu, 2, 1, 5. 
3I f you have the optional paper tray 
#2, press   or   to select 
Tray...