Brother MFC 8420 User Manual

SETUP SEND   6 - 21
Setting up Polled Transmission
Polled Transmission is when you set up your MFC to wait with a 
paper original so another fax machine can call and retrieve it .
1I f it is not illuminated in green, press   (Fa x). Place t he 
original that is going to be retrieved face up in the ADF, or face 
down on the scanner glass.
2Press Menu, 2, 2, 6.
3Press   or   to choose On 
(or Off).
Press 
Set.
4Press 1 if you want to choose more 
settings and the LCD will return to the Setup Send menu....

6 - 22   SETUP SEND
Memory Security
Memory Security lets you prevent  unauthorized access t o the MFC. 
You will not be able to continue to schedule Delayed Faxes or Polling 
jobs. However, any pre-scheduled Delayed Faxes will be sent when 
you turn Memory Security On, so they wont be lost.
If Fax St orage is On before you turn Memory Security On, then Fax 
Forwarding and Remote Retrieval will continue to work.
While Memory Security is On the following operations are available:
■Receiving faxes into...

SETUP SEND   6 - 23
Turning Memory Security on
1Press Menu, 2, 0, 1.
2Press   or   to select Set 
Security.
Press 
Set.
3Enter the registered 4-digit password.
Press 
Set.
The MFC goes offline and t he LCD shows Secure Mode.
Turning Memory Security off
1Press Menu.
Enter the registered 4-digit password and press 
Set.
2Memory Security is automatically turned of f and the LCD shows 
t he Date and Time.
If there is a power failure, the data in the memory will remain for 
up to 4 days.
I f you enter the...

AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 1
7
Storing numbers for easy dialing
You can set up your MFC to do three types of easy dialing: 
One-Touch, Speed-Dial and Groups for Broadcasting faxes.
Storing One-Touch Dial numbers 
Your MFC has 20 O ne-Touch keys where you 
can store 40 fax or phone numbers for 
automat ic dialing. To access numbers 21 to 40, 
hold down 
Shift as you press t he One-Touch 
key. When you press a One-Touch key the LCD 
shows the name, if you stored it, or the number. (See...

7 - 2   AUTO DIAL NUMBERS AND DIALING OPTIONS
4Enter a number (up to 20 digits).
Press 
Set.
■If you want to enter a pause in the dialing sequence (for example, to access 
an outside line), press 
Redial/Pause as you are entering the digits. 
Each key press of 
Redial/Pause enters a 3.5 second pause when the 
number is dialed, and a dash appears on the screen.
5Use the dial pad to enter the name (up to 15 characters).
Press 
Set.
(You can use the chart on page 4-3 to help you enter letters.)
—OR—
Press...

AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 3
4Enter the phone or fax number (up t o 20 digits).
Press 
Set.
5Use the dial pad to enter the name (up to 15 charact ers).
Press 
Set. 
(You can use the chart  on page 4-3 to help you enter letters.)
—OR—
Press 
Set t o store the number without a name.
6G o to Step 2 to st ore another Speed-Dial number.
—OR—
Press 
Stop/Exit.
Changing One-Touch and Speed-Dial numbers
If you try to store a One-Touch or Speed-Dial number where a 
number has already been stored,...

7 - 4   AUTO DIAL NUMBERS AND DIALING OPTIONS
Setting up Groups for Broadcasting
Groups, which can be stored on a O ne-Touch key or a Speed-Dial 
location,  allow you t o send the same fax message to many fax 
numbers by pressing only a One-Touch key and 
Start or 
Search/Speed Dial, #, the three-digit location and Start.
First,  youll need to store each fax number as a One-Touch or 
Speed-Dial number. Then, you can combine them into a Group, 
Each Group uses up a One-Touch key or a Speed-Dial location....

AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 5
7Press Stop/Exit.
Dialing options
Search
You can search for names you have stored in the One-Touch and 
Speed-Dial memory. 
(See Storing One-Touch Dial numbers on page 7-1 and see Storing 
Speed-Dial numbers on page 7-2.)
1I f it is not illuminated in green, press   (Fa x). Place t he 
original f ace up in the ADF,  or face down on the scanner glass.
2Press Search/Speed Dial.
3Press  or .
To search alphabetically through the names that are stored, enter 
the...

7 - 6   AUTO DIAL NUMBERS AND DIALING OPTIONS
Sp eed-Dialing
1If it is not illuminated in green, press   (Fax). Place the 
original face up in t he ADF, or face down on the scanner glass.
2Press Search/Speed Dial, #, and then the three-digit 
Speed-Dial number. (See Storing Speed-Dial numbers on page 
7-2.)
3Press Start.
Manual dialing
Manual dialing means pressing all of the digits of the phone number.
Using an external telephone
The easiest way to use your external telephone is to pick up t he 
handset...

AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 7
Access codes and credit card numbers
Sometimes you may want to choose from several long distance 
carriers when you make a call. Rates may vary depending on the time 
and destination. To take advantage of low rates, you can store the 
access codes or long-distance carriers and credit card numbers as 
One-Touch and Speed-Dial numbers. You can store these long 
dialing sequences by dividing them and setting them up on separate 
keys in any combination. You can...