Brother MFC 8420 User Manual

USING BROTHER PC-FAX SOFTWARE   17 - 7
The Address Book
From the Start menu, select Programs, Brother, 
Brother MFL-Pro Suite, and t hen click PC-FAX Address Book.
The Brother Address Book dialog box will appear:
 

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Setting up a Member in the Address Book
In the Brother Address Book dialog box you can add, edit and 
delete stored information of Members and Groups. 
1In the Address Book dialog box, click the   icon to add a 
Member. 
The Brother Address Book Member Setup dialog box will 
appear:
2In the Member Setup dialog box, type the Member’s information. 
Name is a required field. Click OK to save the information.
 

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Setting up a Group for Broadcasting
If you often send the same PC-FAX to several Members, you can 
combine them in a Group.
1I n the Brot her Addre ss Book dialog box, click the   icon to 
create a Group.
The G roup Setup dialog box appears:
2Type t he name of the new Group in the Group Name field.
3I n the Available Names box, select each Member to be 
included in the Group, and then click Add >>.
Members you add t o the Group will be added to t he 
G roup Members...

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Ed it in g M ember inf ormation
1Select the Member or Group you want t o edit.
2Click the edit   icon.
3Change the Member or Group inf ormation.
4Click OK to save your changes.
Deleting a Member or Group
1Select the Member or Group you want t o delet e.
2Click the delete   icon.
3When the Confirm Item Delete dialog box appears, click OK.
Exporting the Address Book
You can export the whole Address Book t o an ASCII  text file (*. csv). 
Or if you wish, you can...

USING BROTHER PC-FAX SOFTWARE   17 - 11
4Select OK to save the data.
5Type t he name of the file, and then select  Sa ve.
 

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Importing to the Address Book
You can import ASCII text files (*.csv) or Vcards (electronic business 
cards) into your Address Book.
To import an ASCII text file:
1From the Address Book select File,  point to Import, and then 
click Te xt.
—OR—
Click Vc ard and go to St ep 5.
2From the Avai lable Items column select  the data fields you 
want  to Import, and click Add >>.
3Select t he Divide Character - Tab or Comma based on the file 
format you are importing.
4To...

USING BROTHER PC-FAX SOFTWARE   17 - 13
5Type t he name of the file, and then select  Open.
Setting up a Cover Page
From the PC-FAX dialog box click   to access the PC-Fax Cover 
page setup screen. (See Sending a file as a PC-FAX using the 
Facsimile style on page 17-15.)
The Brother PC-FAX Cover Page Setup dialog box will appear:
I f you selected a text file in Step 1, the Files of type: will be 
Text file (*. csv).
 

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You can enter information in each field
To
From
Comment
Type the comment you want to add to the cover page.
Select Cover Page Form
Select the cover page f ormat you want to use.
Import BMP file
You can insert  a bitmap file, such as your company logo, in the cover 
page.
Use the browse button to select  the BMP file, and then select t he 
alignment style.
Count Cover Pa ge
When the Count  Cover Page box is checked, t he Cover Page will be 
included in the page...

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Sending a file as a PC-FAX using the Facsimile 
style
1Create a f ile in Word, Excel, Paint, Draw or any other application 
on your PC.
2From the File menu,  select Print. 
The Print dialog box will appear:
3Select Brot her PC-FAX as your printer,  and t hen click OK. 
The Fax Sending dialog box will appear.
 

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4Enter the f ax number using any of the following methods:
■Using t he dial pad enter the number.
■Click any of the 10 Speed-Dial buttons.
■Click the Address Book button,  and then select a Member 
or Group from the Address Book.
5To include a Cover Page, click  Cover Page O n, and then 
click the Cover Page   icon to ent er or edit the Cover Page 
informat ion.
6Click St ar t to send the fax.
Redial
If you want to redial a number,  click Redial to scroll through...