Brother Mfc 6890cdw User Manual

Security features35
4
Changing the password4
aPress MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display 
Function Lock .
ePress Function Lock .
fPress Set Password .
gEnter the registered four-digit password 
using the buttons on the LCD.
PressOK.
hEnter a four-digit number for the new 
password using the buttons on the LCD.
Press OK.
iWhen the LCD shows  Verify:, 
re-enter the new password using the 
buttons on the LCD.
Press OK.
jPress  Stop/Exit .
Setting up...

Chapter 4
36
Setting up and changing 
restricted users4
Setting up restricted users4
You can set up users with restrictions and a 
password. You can set up to 20 individual 
users with restrictions and a password.
aPress  MENU.
bPress  aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display 
Function Lock .
ePress Function Lock .
fPress Setup User .
gEnter the four-digit administrator 
password using the buttons on the LCD.
PressOK.
hPress  aor b to display  User01.
iPress...

Security features37
4
mTo change the restrictions for this user, 
press Enable  or Disable  for each 
operation, as follows: 
Press  Fax Tx . Then press  Enable or 
Disable . After you have set  Fax Tx, 
repeat these steps for  Fax Rx, 
Copy(Color) , Copy(B&W)  and Scan .
nPress  and repeat  h to  m if you 
want to change more users and 
settings.
oPress  Stop/Exit .
Reset existing restricted users4
You can reset restricted users one at a time.
aPress MENU.
bPress  aor b to display 
General Setup ....

Chapter 4
38
Switching users4
This setting allows a restricted user to log on 
the machine when Secure Function Lock is 
turned on.
aOn the machine’s panel, hold down 
Shift  as you press  l.
Or, on the LCD, press  User: Public 
or  User: xxxxx  (where xxxxx is the 
user’s name). Then press 
Change User . 
bPress aor b to display your user name.
cPress your user name.
dEnter your four-digit PIN using the 
buttons on the LCD.
Press OK.
Changing to the Public mode4
aPress  User: xxxxx  (where xxxxx is...

Section II
FaxII
Sending a Fax40
Receiving a Fax49
Telephone Services and External devices67
Dialing and storing numbers79
Printing Reports90
Polling92
 

40
5
Entering Fax mode5
When the machine is idle, the time appears 
on the LCD. When you want to send a fax, or 
change fax send or receive settings, press 
the (Fax) key to illuminate it in blue.
 
The LCD shows: 
Press  dor c to scroll through the  Fax key 
options. Some functions are only available 
when sending black & white faxes.
„ Fax Resolution  (See page 45.)
„ Contrast  (See page 45.)
„ Glass ScanSize  (See page 41.)
„ Broadcasting  (See page 43.)
„ Preview  (See page 42.)
„ Delayed Fax  (See...

Sending a Fax41
5
Faxing from the scanner glass5
You can use the scanner glass to fax pages 
of a book one at a time. The document can be 
up to Ledger size.
You cannot send color faxes with multiple 
pages.
Note
• Since you can only scan one page at a time, it is easier to use the ADF if you are 
sending a multiple page document.
• You can send a color fax that is Letter size  or a black & white fax that is Ledger size. 
 
aPress ( Fax).
bLoad your document face down on the 
scanner glass. (See  Using...

Chapter 5
42
Color fax transmission5
Your machine can send a color fax to 
machines that support this feature.
Color faxes cannot be stored in the memory. 
When you send a color fax, the machine will 
send it in real time (even if  Real Time TX is 
set to  Off). 
How to preview an outgoing 
fax5
You can preview a fax message before you 
send it. You must set the Real Time 
Transmission and Polling RX to Off before 
you use this feature. (See  Real time 
transmission  on page 46 and  Polling receive 
on...

Sending a Fax43
5
Broadcasting 
(Black & White only)
5
Broadcasting is when the same fax message 
is automatically sent to more than one fax 
number. You can include Groups, 
One Touch, Speed Dial numbers and up to 
50 manually dialed numbers in the same 
broadcast. 
After the broadcast is finished, a Broadcast 
Report will be printed.
aPress (Fax).
bLoad your document.
cPress  dor c to display  Broadcasting .
dPress Broadcasting .
eYou can add numbers to the broadcast 
in the following ways:
„ Press...

Chapter 5
44
Canceling a Broadcast in 
progress5
aPress  Stop/Exit .
bDo one of the following:
„ To cancel the entire broadcast, press 
Entire Broadcast . Go to stepc.
„ To cancel the current job, press the 
button that displays the number 
being dialed. Go to step d.
„ To exit without canceling, press 
Stop/Exit .
cWhen the LCD asks if you want to 
cancel the entire broadcast, do one of 
the following:
„ Press  Yes to confirm.
„ To exit without canceling, press  No 
or  Stop/Exit .
dDo one of the...