Brother MFC 215 User Manual

							
REMOTE FAX OPTIONS (MFC-425CN ONLY)   6 - 5
Setting your Remote Access Code
The remote access code lets you access the Remote Retrieval 
features when you are away from your machine. Before you use the 
remote access and retrieval features, you have to set up your own 
code. The default code is inactive code (--- ).
1Press Menu/Set, 2, 5, 2.
2Enter a three-digit code using numbers 0-9 or  .
Press 
Menu/Set. (The preset ‘ ’ cannot be changed.)
3Press Stop/Exit.
Do not use the same code used for your Fax Receive Code 
(
51) or Telephone Answer Code (#51). 
(See  Operation from extension telephones  on page A-2.)
You can change your code at any time by entering a new one. 
If you want to make your code inactive, press 
Stop/Exit in Step 
2 to restore the inactive setting (--- ).
 
						

							
6 - 6   REMOTE FAX OPTIONS (MFC-425CN ONLY)
Remote Retrieval
You can call your machine from any touch tone telephone or fax 
machine, then use the Remote Access Code and remote commands 
to retrieve fax messages.
Using your Remote Access Code
1Dial your fax number from a telephone or another fax machine 
using touch tone.
2When your machine answers, immediately enter your Remote 
Access Code (3 digits followed by  ).
3The machine signals if it has received fax messages:
1 long beep 
— Fax messages
No beeps 
— No messages
4The machine gives two short beeps to tell you to enter a 
command. The machine will hang up if you wait longer than 30 
seconds to enter a command. The machine will beep three 
times, if you enter an invalid command.
5Press 90 to reset the machine when you’ve finished.
6Hang up.
If your machine is set to  Manual mode and you want to use the 
remote retrieval features, you can access your machine by 
waiting about 2 minutes after it starts ringing, and then entering 
the Remote Access Code within 30 seconds.
 
						

							
REMOTE FAX OPTIONS (MFC-425CN ONLY)   6 - 7
Remote commands
Follow the commands below to access features when you are away 
from the machine. When you call the machine and enter your 
Remote Access Code (3 digits followed by  ), the system will give 
two short beeps and you must enter a remote command.
Remote commands Operation details
95
Change the Fax Forwarding 
or Fax Storage settings
1 OFF You can select Off after you have retrieved 
or erased all your messages.
2 Fax Forwarding If you hear one long beep, the change has  been accepted. If you hear three short beeps, 
you cannot change it because the conditions 
have not been met (for example, registering a 
Fax Forwarding number). You can register 
your Fax Forwarding number by entering 4. 
(See Changing your Fax Forwarding number  
on page 6-8.) Once you have registered the 
number, Fax Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to  receive stored fax messages. (See page 6-8.)
3 Erase faxes from the  memory If you hear one long beep, fax messages 
have been erased from the memory.
97 Check the receiving status 1 Fax You can check whether your machine has 
received any faxes. If yes, you will hear one 
long beep. If no, you will hear three short 
beeps.
98 Change the Receive Mode
1 External TAD If you hear one long beep, your change has 
been accepted.
2 Fax/Tel
3 Fax Only
90 Exit Press 90 to exit Remote Retrieval. Wait for 
the long beep, then replace the handset.
 
						

							
6 - 8   REMOTE FAX OPTIONS (MFC-425CN ONLY)
Retrieving fax messages
You can call your machine from any touch tone phone and have your 
fax messages sent to a fax machine.
1Dial your fax number.
2When your machine answers, immediately enter your Remote 
Access Code (3 digits followed by  ). If you hear one long 
beep, you have messages.
3As soon as you hear two short beeps, use the dial pad to press 
962.
4Wait for the long beep, and then use the dial pad to enter the 
number of the remote fax machine where you want your fax 
messages sent to followed by 
## (up to 20 digits).
5Hang up after you hear your machine beep. Your machine will 
call the other machine, which will then print your fax messages.
Changing your Fax Forwarding number
You can change the default setting of your fax forwarding number 
from another telephone or fax machine using touch tone.
1Dial your fax number.
2When your machine answers, immediately enter your Remote 
Access Code (3 digits followed by  ). If you hear one long 
beep, you have messages.
3When you hear two short beeps, use the dial pad to press 954.
4Wait for the long beep, and then use the dial pad to enter the 
new number of the remote fax machine where you want your fax 
messages forwarded followed by 
## (up to 20 digits).
5Hang up after you hear your machine beep.
You cannot use   and # as dial numbers. However, press # if 
you want to store a pause.
You cannot use   and # as dial numbers. However, press # if 
you want to store a pause.
 
						

							PRINTING REPORTS   7 - 1
7
Fax settings and activity
You need to set up the Transmission Verification Report and Journal 
Period in the menu table.
Press 
Menu/Set, 2, 4, 1.
— OR —
Press 
Menu/Set, 2, 4, 2.
Customizing the Transmission Verification 
Report
You can use the Transmission Verification Report as proof that you 
sent a fax. This report lists the time and date of transmission and 
whether the transmission was successful (OK). If you select  On or 
On+Image , the report will print for every fax you send.
If you send a lot of faxes to the same place, you may need more than 
the job numbers to know which faxes you must send again. Selecting 
On+Image  or Off+Image  will print a section of the fax’s first page 
on the report to help you remember.
1Press Menu/Set, 2, 4, 1.
2Press ▲ or ▼ to select  Off+Image , On , On+Image  or Off .
Press 
Menu/Set.
3Press Stop/Exit.
Printing reports
When the Verification Report is turned  Off or Off+Image , the 
Report will only print if there is a transmission error, with NG in 
the RESULT column.
 
						

							7 - 2   PRINTING REPORTS
Setting the Journal Period
You can set the machine to print a journal at specific intervals (every 
50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to  Off, 
you can print the report by following the steps on the next page.
The default setting is  Every 50 Faxes.
1Press Menu/Set, 2, 4, 2.
2Press ▲ or ▼ to choose an interval.
Press 
Menu/Set.
(If you choose 7 days, the LCD will ask you to choose a day on 
which to begin the 7-day countdown.)
3Enter the time to begin printing in 24-hour format.
Press 
Menu/Set.
(For example: enter 19:45 for 7:45 PM.)
4Press Stop/Exit.
If you select 6, 12, 24 hours, 2 or 7 days, the machine will print 
the report at the selected time and then erase all jobs from its 
memory. If the machine’s memory becomes full with 200 jobs 
before the time you selected has passed, the machine will print 
the Journal early and then erase all jobs from memory. If you 
want an extra report before it is due to print, you can print it 
without erasing the jobs from memory.
If you select  Every 50 Faxes , the machine will print the 
Journal when the machine has stored 50 jobs.
Report Setting
2.Journal Period
 
						

							PRINTING REPORTS   7 - 3
Printing reports 
Following reports are available: 
How to print a report
1For MFC-215C, press Menu/Set, 5.
For MFC-425CN, press 
Menu/Set, 6.
2Press ▲ or ▼ to select the report you want.
Press 
Menu/Set.
— OR —
Enter the number of the report you want to print.
For example, press 
2 to print the Help List.
3Press Mono Start.
1.XMIT VerifyPrints a Transmission Verification Report for your 
last transmission.
2.Help ListPrints the Help List so you can see at-a-glance 
how to quickly program your machine.
3.Quick-DialLists names and numbers stored in the 
Speed-Dial memory, in numerical order. 
4.Fax JournalLists information about the last incoming and 
outgoing faxes.
(TX means Transmit.) (RX means Receive.)
5.User SettingsLists your settings.
6.Network Config
(MFC-425CN only) Lists your Network settings.
 
						

							8 - 1   MAKING COPIES
8
Using the machine as a copier
You can use your machine as a copier, making up to 99 copies at a 
time.
Enter Copy mode
Before making copies, make sure that   (Copy) is illuminated 
in green. If it is not, press   (
Copy) to enter  Copy mode. The 
default setting is Fax. You can change the number of seconds or 
minutes that the machine stays in Copy mode. (See  Setting the 
Mode Timer  on page 2-4.)
Making copies
Copy Ratio
The LCD shows the default copy setting
Quality No of Copies
 
						

							MAKING COPIES   8 - 2
Making a single copy
1Press  (Copy) to illuminate it in green.
2Load your document.
(See Load documents  on page 1-6.)
3Press Mono Start or Colour Start.
Making multiple copies
1Press  (Copy) to illuminate it in green.
2Load your document.
3Use the dial pad to enter the number of copies you want 
(up to 99).
4Press Mono Start or Colour Start.
Stop copying
To stop copying, press Stop/Exit.
To stop copying, press Stop/Exit.
(MFC-425CN only) To sort the copies, press the Copy 
Options
 key. (See  Changing the temporary copy settings  on 
page 8-4.)
 
						

							8 - 3   MAKING COPIES
Using the Copy Options key 
When you want to quickly change the copy settings temporarily for 
the next copy, use the 
Copy Options key. You can use different 
combinations.
These settings are temporary, and the machine returns to its 
default settings 60 seconds after it finishes copying. However if 
you have set the Mode Timer to 0 or 30 seconds, the machine 
returns to the default settings after the number of seconds that 
has been set for mode timer. (See  Setting the Mode Timer on 
page 2-4.)
You can save the copy settings you use most often by setting 
them as default. (See  Changing the default copy settings  on 
page 8-13.)
Copy Options key