Brother MFC 215 User Manual
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SETUP SEND 3 - 6 Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer (MFC-425CN only), polling transmission (MFC-425CN only) or real time transmission. 1If it is not illuminated in green, press (Fax). After each setting is accepted, the LCD will ask if you want to enter more settings: 2Press 1 to select more settings. The LCD will return to the Setup Send menu. — OR — Press 2 if you have finished choosing settings and go to the next step. Contrast If your document is very light or very dark, you may want to change the contrast. For most documents the default setting ‘ Auto’ can be used. It automatically chooses the suitable contrast for your document. Use Light to send a light document. Use Dark to send a dark document. 1If it is not illuminated in green, press (Fax). 2Load your document. 3Press Menu/Set, 2, 2, 1. 4Press ▲ or ▼ to select Auto, Light or Dark . Press Menu/Set. Next 1.Yes 2.No
3 - 7 SETUP SEND Fax Resolution You can use the Fax Resolution key to change the setting temporarily (for this fax only). In Fax mode ( Fax), press Fax Resolution and ▲ or ▼ to select the setting you want, and then press Menu/Set. — OR — You can change the default setting: 1If it is not illuminated in green, press (Fax). 2Load your document. 3Press Menu/Set, 2, 2, 2. 4Press ▲ or ▼ to select the resolution you want. Press Menu/Set. Monochrome Colour If you select S. Fine or Photo and then use the colour start key to send a fax, the machine will send the fax using the Fine setting. You can choose four different resolution setting for monochrome faxes and two levels for colour. Standard Suitable for most typed documents. Fine Good for small print and transmits a little slower than Standard resolution. S.Fine Good for small print or artwork and transmits slower than Fine resolution. Photo Use when the document has varying shades of grey or is a photograph. This has the slowest transmission time. Standard Suitable for most typed documents. Fine Use when the document is a photograph. The transmission time is slower than Standard resolution.
SETUP SEND 3 - 8 Dual Access (Monochrome only) You can dial a number, and begin scanning the fax into memory— even when the machine is sending from memory or receiving faxes. The LCD shows the new job number and available memory. Your machine normally uses Dual Access. However, to send a colour fax, the machine will send the document in real time (even if Real Time TX is Off ). The number of pages you can scan into the memory will vary depending on the data that is printed on them. If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel scanning. If you get an Out of Memory message while scanning a subsequent page, you can press Mono Start to send the pages scanned so far, or press Stop/Exit to cancel the operation.
3 - 9 SETUP SEND Real Time Transmission When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialling and sending. If the memory is full, the machine will send the document in real time (even if Real Time TX is set to Off). Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set Real Time TX to On for all documents for the next fax only. Sending in real time for all faxes 1If it is not illuminated in green, press (Fax). 2For MFC-215C, press Menu/Set, 2, 2, 3. For MFC-425CN, press Menu/Set, 2, 2, 5. 3Press ▲ or ▼ to select On (or Off ). Press Menu/Set. Sending in real time for the next fax only 1If it is not illuminated in green, press (Fax). 2For MFC-215C, press Menu/Set, 2, 2, 3. For MFC-425CN, press Menu/Set, 2, 2, 5. 3Press ▲ or ▼ to select Next Fax only . Press Menu/Set. 4Press ▲ or ▼ to select On (or Off ). Press Menu/Set. ■ In Real Time Transmission, the automatic redial feature does not work when using the scanner glass. ■ If you are sending a colour Fax, the machine will send it in real time (even if Real Time TX is set to Off)
SETUP SEND 3 - 10 Checking job status Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting.) 1For MFC-215C, press Menu/Set, 2, 5. For MFC-425CN, press Menu/Set, 2, 6. 2If you have more than one job waiting, press ▲ or ▼ to scroll through the list. 3Press Stop/Exit. Cancelling a fax in progress If you want to cancel a fax, while the machine is scanning, dialling or sending it, press Stop/Exit. Cancelling a waiting job You can cancel a fax job that is stored and waiting in the memory. 1For MFC-215C, press Menu/Set, 2, 5. For MFC-425CN, press Menu/Set, 2, 6. Any jobs that are waiting will appear on the LCD. 2If you have more than one job waiting, press ▲ or ▼ to select the job you want to cancel. Press Menu/Set. — OR — If you only have one job waiting, go to Step 3. 3Press 1 to cancel. To cancel another job go to Step 2. — OR — Press 2 to exit without cancelling. 4Press Stop/Exit.
3 - 11 SETUP SEND Advanced sending operations Broadcasting (Monochrome only) Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast. Press Menu/Set between each of the numbers. Use Search/Speed Dial to help you choose the numbers easily. (To set up Group dial numbers, see Setting up Groups for Broadcasting on page 5-3.) After the broadcast is finished, a Broadcast Report will be printed to let you know the results. 1If it is not illuminated in green, press (Fax). 2Load your document. 3Enter a number using Speed-Dial, a Group number, Search or manual dialling using the dial pad. (Example: Group number) 4When the LCD displays the fax number or name of the other party, press Menu/Set. You will be asked to enter the next number. 5Enter the next number. (Example: Speed-Dial number) 6When the LCD displays the fax number or name of the other party, press Menu/Set. 7After you have entered all the fax numbers, go to Step 8 to start the broadcast. 8Press Mono Start.
SETUP SEND 3 - 12 To Stop a Broadcast In Progress 1For MFC-215C, press Menu/Set, 2, 5. For MFC-425CN, press Menu/Set, 2, 6. The LCD will display the fax number being dialled. 2Press Menu/Set. The LCD will display: 3Press 1 to Clear. The LCD will then display the Broadcast job number and 1.Clear 2. Exit. 4To cancel the Broadcast, press 1. 5Press Stop/Exit. Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off. 1If it is not illuminated in green, press (Fax). 2Load your document. 3For MFC-215C, press Menu/Set, 2, 2, 4. For MFC-425CN, press Menu/Set, 2, 2, 7. 4Press ▲ or ▼ to select On (or Off ). Press Menu/Set. ■ If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 70 (MFC-215C) or 130 (MFC-425CN) different numbers. ■ The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use Dual Access and Delayed fax (MFC-425CN only). ■ Enter the long dialling sequence numbers as you would normally, but remember that each Speed-Dial number counts as one number, so the number of locations you can store becomes limited. ■ If the memory is full, press Stop/Exit to stop the job or if more than one page has been scanned, press Mono Start to send the portion that is in the memory. XXXXXXXX 1.Clear 2.Exit
3 - 13 SETUP SEND Delayed Fax (Monochrome only) (MFC-425CN only) During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 4. 1If it is not illuminated in green, press (Fax). 2Load your document. 3Press Menu/Set, 2, 2, 3. 4Press Menu/Set to accept the displayed time. — OR — Enter the time you want the fax to be sent (in 24-hour format). Press Menu/Set. (For example, enter 19:45 for 7:45 PM.) Delayed Batch Transmission (Monochrome only) (MFC-425CN only) Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time. 1If it is not illuminated in green, press (Fax). 2Press Menu/Set, 2, 2, 4. 3Press ▲ or ▼ to select On (or Off ). Press Menu/Set. 4Press Stop/Exit. The number of pages you can scan into the memory depends on the amount of data that is printed on each page. Setup Send 3.Delayed Fax Setup Send 4.Batch TX
SETUP SEND 3 - 14 Setup for Polled Transmit (Standard) (Monochrome only) (MFC-425CN only) Polled Transmit is when you set up the machine to wait with a document so another fax machine can retrieve it. 1If it is not illuminated in green, press (Fax). 2Load your document. 3Press Menu/Set, 2, 2, 6. 4Press ▲ or ▼ to select Standard . Press Menu/Set. Setup for Polled Transmit with Secure Code (Monochrome only) (MFC-425CN only) When you choose Polled TX:Secure , anyone who polls the machine must enter the polling secure code. 1If it is not illuminated in green, press (Fax). 2Load your document. 3Press Menu/Set, 2, 2, 6. 4Press ▲ or ▼ to select Secure. Press Menu/Set. 5Enter a four-digit number. Press Menu/Set. The document will be stored and can be retrieved from any other fax machine until you delete the fax in memory by using the Cancelling a job menu setting. (See Cancelling a waiting job on page 3-10.) You can use Secure Polling only with another Brother fax machine.
3 - 15 SETUP SEND TX Lock TX Lock lets you prevent unauthorized access to the machine. While TX Lock is On the following operations are available: ■Receiving faxes ■ Fax Forwarding (If Fax Forwarding was already On) (MFC-425CN only) ■ Remote Retrieval (If Fax Storage was already On) (MFC-425CN only) While TX Lock is On the following operations are NOT available: ■ Sending faxes ■ Copy ■ PC printing ■ Scanning ■ PhotoCapture (MFC-425CN only) You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent when you turn TX Lock On, so they won’t be lost. If you have selected Fax Forwarding or Fax Storage ( Menu/Set, 2, 5) before you turn TX Lo ck On, then Fax Forwarding and Remote Retrieval will continue to work.