Brother MFC 215 User Manual

							SETUP RECEIVE   4 - 9
Sequential Polling
The machine can request documents from several fax units in a 
single operation. You just specify several destinations in Step 5. 
Afterwards, a Sequential Polling Report will be printed.
1If it is not illuminated in green, press   (Fax).
2Press Menu/Set, 2, 1, 7.
3Press ▲ or ▼ to choose Standard, Secure  or Timer .
Press 
Menu/Set when the screen displays the setting you 
want.
4If you selected  Standard, go to Step 5.
■ If you selected  Secure, enter a four-digit number and press 
Menu/Set, and then go to Step 5.
■ If you selected  Timer, enter the time (in 24-hour format) you 
want to begin polling and press 
Menu/Set, and then go to 
Step 5.
5Specify the destination fax machines, which you wish to poll by 
using Speed-Dial, Search, a Group (see  Setting up Groups for 
Broadcasting  on page 5-3) or the dial pad. You must press 
Menu/Set between each location.
6Press Mono Start or Colour Start.
The machine polls each number or group in turn for a document.
Press Stop/Exit while the machine is dialling to cancel the 
polling process.
To cancel all sequential polling receive jobs, press 
Menu/Set, 
2, 6. (See  Cancelling a waiting job  on page 3-10.)
 
						

							5 - 1   QUICK-DIAL NUMBERS AND DIALLING OPTIONS
5
Storing numbers for easy dialling
You can set up your machine to do two types of easy dialling: 
Speed-Dial and Groups for Broadcasting faxes. When you dial a 
quick-dial number, the LCD shows the name, if you stored it, or the 
number.
Storing Speed-Dial numbers
You can store Speed-Dial numbers, so that when you dial you will 
only have to press a few keys (
Search/Speed Dial, #, the two-digit 
number, and 
Mono Start or Colour Start). The MFC-215C can 
store 20 Speed-Dial numbers and the MFC-425CN can store 80 
numbers.
1Press Menu/Set, 2, 3, 1.
2Use the dial pad to enter a two-digit Speed-Dial location number
(01-20 for MFC-215C, 01-80 for MFC-425CN).
(For example, press 
05.)
Press 
Menu/Set.
3Enter the phone or fax number (up to 20 digits).
Press 
Menu/Set.
4Use the dial pad to enter the name (up to 15 characters).
Press 
Menu/Set.
(You can use the
 chart on page B-11 to help you enter letters.)
— OR —
Press 
Menu/Set to store the number without a name.
5Go to Step 2 to store another Speed-Dial number. 
— OR —
Press 
Stop/Exit.
Quick-Dial numbers and  dialling options
If you lose electrical power, the quick-dial numbers that are in 
the memory will not be lost.
 
						

							QUICK-DIAL NUMBERS AND DIALLING OPTIONS   5 - 2
Changing Speed-Dial numbers
If you try to store a Speed-Dial number where a number has already 
been stored, the LCD will show the name that has been stored there 
(or number) and will ask you to do one of the following: 
1Press 1 to change the stored number.
— OR —
Press 
2 to exit without making a change.
How to change the stored number or name: ■If you want to change a character, use   or   to position 
the cursor under the character you want to change, and then 
type over it.
■ If you want to erase the whole number or whole name, press 
Stop/Exit when the cursor is under the first digit or letter. 
The characters above and to the right of the cursor will be 
deleted.
2Enter a new number.
Press 
Menu/Set.
3Follow the directions beginning at Step 4 in Storing Speed-Dial 
numbers. (See page 5-1.)
▲▲
 
						

							5 - 3   QUICK-DIAL NUMBERS AND DIALLING OPTIONS
Setting up Groups for Broadcasting
Groups allow you to send the same fax message to many fax 
numbers by pressing only a few keys (
Search/Speed Dial, #, the 
two-digit number, and 
Mono Start). First, you’ll need to store each 
fax number as a Speed-Dial number.
Then, you can combine them into a Group. Each Group uses up a 
Speed-Dial number. You can have up to six Groups, or you can 
assign up to 19 numbers (MFC-215C) or up to 79 numbers 
(MFC-425CN) to one large Group.
(See  Storing Speed-Dial numbers  on page 5-1 and Broadcasting 
(Monochrome only)  on page 3-11.)
1Press Menu/Set, 2, 3, 2.
2Use the dial pad to enter the 
two-digit Speed-Dial number where 
you want to store the Group.
Press 
Menu/Set.
(For example, press 
07 and Menu/Set.)
3Use the dial pad to enter the Group 
number (1 to 6).
Press 
Menu/Set.
(For example, press 
1 for Group 1.)
4To include Speed-Dial numbers in 
the Group, press them as follows:
For example, for Speed-Dial 
numbers 05 and 09. Press 
Search/Speed Dial, 05, 
Search/Speed Dial, 09. The LCD shows: #05#09.
The Group number must be between 1 and 6.
Set Quick-Dial
2.Setup Groups
Setup Groups
Speed-Dial? #
Setup Groups
Setup Group:G01
Setup Groups
G01:#05#09
 
						

							QUICK-DIAL NUMBERS AND DIALLING OPTIONS   5 - 4
5Press Menu/Set to accept the Speed-Dial numbers for this 
Group.
6Use the dial pad and the chart on page B-11 to enter a name for 
the Group.
Press 
Menu/Set.
(For example, type NEW CLIENTS).
7Press Stop/Exit.
You can print a list of all the Speed-Dial numbers. Group 
numbers will be marked in the GROUP column. 
(See  Printing reports  on page 7-3.)
 
						

							5 - 5   QUICK-DIAL NUMBERS AND DIALLING OPTIONS
Dialling options
Access codes and credit card numbers
Sometimes you may want to choose from several long distance 
carriers when you make a call. Rates may vary depending on the time 
and destination. To take advantage of low rates, you can store the 
access codes or long-distance carriers and credit card numbers as 
Speed-Dial numbers. You can store  these long dialling sequences by 
dividing them and setting them up on separate Speed Dial numbers in 
any combination. You can even include manual dialling using the dial 
pad. (See  Storing Speed-Dial numbers  on page 5-1.)
For example, perhaps you have stored ‘555’ on Speed-Dial #03 and 
‘7000’ on Speed-Dial #02. If you press 
Search/Speed Dial, #03, 
Search/Speed Dial, #02, and Mono Start or Colour Start, you 
will dial ‘555-7000’.
To temporarily change a number, you can substitute part of the 
number with manual dialling using the dial pad.
For example, to change the number to 555-7001 you could press 
Search/Speed Dial, #03 and then press 7001 using the dialling 
pad.
Pause
Press Redial/Pause to insert a 3.5-second pause between 
numbers. If you are dialling overseas, you can press 
Redial/Pause 
as many times as needed to increase the length of the pause.
For information on how to dial, see  How to dial on page 3-1.
If you must wait for another dial tone or signal at any point in the 
dialling sequence, store a pause in the number by pressing 
Redial/Pause. Each key press adds a 3.5-second delay.
 
						

							
REMOTE FAX OPTIONS (MFC-425CN ONLY)   6 - 1
6
Setting up Fax Forwarding
When you select Fax Forward, your machine stores the received fax 
in the memory. The machine will then dial the fax number you’ve 
programmed and forward the fax message.
1Press Menu/Set, 2, 5, 1.
2Press ▲ or ▼ to select Fax Forward .
Press  
Menu/Set.
The LCD will ask you to enter the fax number to which faxes will 
be forwarded.
3Enter the forwarding number (up to 20 digits).
Press 
Menu/Set.
4Press ▲ or ▼ to select  Backup 
Print:On  or Backup Print:Off . 
Press 
Menu/Set.
5Press Stop/Exit.
Remote Fax Options  (MFC-425CN only)
(Monochrome only)
If you select  Backup Print:On , the machine will also print the 
fax at your machine so you will have a copy if there is a power 
failure before it is forwarded.
Fax Forward
Backup Print:On
 
						

							
6 - 2   REMOTE FAX OPTIONS (MFC-425CN ONLY)
Setting Fax Storage
If you select Fax Storage, your machine stores the received fax in the 
memory. You will be able to retrieve fax messages from another 
location using the Remote Retrieval commands.
1Press Menu/Set, 2, 5, 1. 
2Press ▲ or ▼ to select  Fax Storage .
Press 
Menu/Set.
3Press Stop/Exit.
Setting PC Fax Receive (MFC-425CN only)
If you turn on the PC-Fax Receive feature your machine will store received 
faxes in memory and send them to your PC automatically. You can then use 
your PC to view and store these faxes.
Even if you have turned off your PC (at night or at the weekend, for 
example), your machine will receive and store your faxes in its memory. The 
LCD will show the number of stored faxes received, for example: 
PC-FAX Msg:001
When you start your PC and the PC-FAX Receiving software runs, your 
machine transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you must have the PC-FAX 
Receiving software running on your PC. (For details, see  PC-FAX receiving 
(MFC-425CN only)  in the Software User’s Guide on the CD-ROM.)
If you select 
Backup Print:On the machine will also print the fax.
1Press Menu/Set, 2, 5, 1.
2Press ▲ or ▼ to select  PC Fax Receive .
Press 
Menu/Set.
3(MFC-425CN only)
Press 
▲ or ▼ to select your PC you want to receive to.
Press 
Menu/Set.
■ If you have set Fax Storage, a backup copy of the received 
fax will automatically be printed at the machine.
■ If Fax Storage is turned on when someone sends you a 
colour fax, it will be received into the memory in 
monochrome.
 
						

							
REMOTE FAX OPTIONS (MFC-425CN ONLY)   6 - 3
4Press ▲ or ▼ to select Backup 
Print:On  or Backup Print:Off
Press 
Menu/Set.
5Press Stop/Exit.
Changing your PC (MFC-425CN only)
1Press Menu/Set, 2, 5, 1.
2Press ▲ or ▼ to select  PC Fax Receive .
Press 
Menu/Set.
3To change your PC, press 1.
Press 
Menu/Set.
4Press ▲ or ▼ to select your PC you want to receive.
Press 
Menu/Set.
5Press ▲ or ▼ to select  Backup 
Print:On  or Backup Print:Off
Press 
Menu/Set.
6Press Stop/Exit.
Make sure that you run  PC Fax Receiving. (See Running the 
PC-Fax receiving software on your PC  in the Software User’s 
Guide.)
■ Before you can set up PC Fax Receive you must install the 
MFL-Pro Suite software on your PC. Make sure your PC is 
connected and turned on. (For details See  Brother PC-FAX 
software  on page 6-1 in Software User’s Guide on the 
CD-ROM.) 
■ If you select  Backup Print:On , the machine will also print 
the fax at your machine so you will have a copy if there is a 
power failure before it is sent to the PC.
■ If you get an error message and the machine cannot print the 
faxes in memory, you can use this setting to transfer your 
faxes to your PC. (For details, see  Error messages on page 
12-1.)
■ When someone sends you a colour fax, it is received in 
monochrome by PC Fax Receive.
Make sure that you run  PC Fax Receiving. (See Running the 
PC-Fax receiving software on your PC  in the Software User’s 
Guide.)
PC Fax Receive
Backup Print:On 
xxxxxx
1.Change 2.Exit
PC Fax Receive
Backup Print:On
 
						

							
6 - 4   REMOTE FAX OPTIONS (MFC-425CN ONLY)
Turning off Remote Fax Options
1Press Menu/Set, 2, 5, 1. 
2Press ▲ or ▼ to select  Off.
Press 
Menu/Set.
3Press Stop/Exit.
Changing Remote Fax Options
If received faxes are left in your machine’s memory when you change from 
PC Fax Receive to another remote fax option  (Fax Forward or Fax 
Storage) , the LCD will ask you the following message:
— OR —
■ If you press 1, faxes in the memory will be erased or printed 
before the setting changes. If a backup copy has already been 
printed it will not be printed again.
■ If you press 
2, faxes in the memory will not be erased or printed 
and the setting will be unchanged.
If received faxes are left in the machine’s memory when you change to  PC 
Fax Receive  from another remote fax option ( Fax Forward or Fax 
Storage ), the LCD will ask you the following message:
■If you press 1 and  Backup Print  is set to On, faxes in the 
memory will be erased before the setting changes. If you press  1 
and  Backup Print  is set to Off, faxes in the memory will be 
sent to your PC before the setting changes.
■ If you press 
2, faxes in the memory will not be erased or 
transferred to your PC  and the setting will be unchanged.
If you set the remote fax options to  Off and received faxes are left in 
your machine’s memory, further LCD messages appear after Step 3. 
(See  Changing Remote Fax Options
 on page 6-4.)
Erase All Doc?
1.Yes 2.No
Print All Fax?
1.Yes 2.No
Send Fax to PC?
1.Yes 2.No