Brother MFC 215 User Manual
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ix 5Click the documentation you want to read. ■Quick Setup Guide: Setup and Software Installation Instructions ■User’s Guide (3 manuals): User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide (MFC-425CN only) ■PaperPort ® User’s Guide: Document Management Software How to find Scanning instructions There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide: ■Scanning on page 2-1 (For Windows ® 98/98SE/Me/2000 Professional and Windows®XP) ■ControlCenter2 on page 3-1 (For Windows ® 98/98SE/Me/2000 Professional and Windows®XP) ■Network Scanning (MFC-425CN only) on page 4-1 PaperPort ® User’s Guide ■Instructions for scanning directly from ScanSoft ® PaperPort®
x To view Documentation (For Macintosh®) 1Turn on your Macintosh®. Insert the Brother CD-ROM labelled Macintosh® into your CD-ROM drive. The following window will appear. 2Double-click the Documentation icon. 3The select Language screen appears, double-click your language. 4Click the documentation you want to read. ■Quick Setup Guide: Setup and Software Installation Instructions ■User’s Guide (3 manuals): User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide (MFC-425CN only) How to find Scanning instructions There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide: ■Scanning on page 9-1 (For Mac OS ® 9.1-9.2/Mac OS® X 10.2.4 or greater) ■ControlCenter2 (For Mac OS ® X 10.2.4 or greater) on page 10-1 ■Network Scanning (MFC-425CN only) (For Mac OS ® X 10.2.4 or greater) on page 11-1 Presto! ® PageManager® User’s Guide ■Instructions for scanning directly from Presto! ® PageManager® (Mac OS® X)
xi Table of Contents 1Introduction .......................................................................... 1-1Using this Guide ............................................................... 1-1Finding information ..................................................... 1-1 Symbols used in this Guide ........................................ 1-1 Control panel overview ..................................................... 1-2 Turning the machine to Power Save condition ........... 1-4 Power Save Setting .................................................... 1-5 Load documents ............................................................... 1-6 Using the ADF (Automatic Document Feeder)(MFC-425CN only) ................................................. 1-6 Using the scanner glass ............................................. 1-8 About paper ...................................................................... 1-9 Recommended Paper................................................. 1-9 Handling and using special paper ............................ 1-10Paper type and size for each operation ................ 1-11 Paper weight, thickness and capacity .................. 1-12 Paper capacity of the output paper tray .............. 1-12 Printable area ....................................................... 1-13 How to load paper, envelopes and post cards ......... 1-14 To load paper or other media ............................... 1-14 To load envelopes ................................................ 1-16 To load post cards ................................................ 1-17 About fax machines ........................................................ 1-18 Custom features ....................................................... 1-18Do you have BT’s Call Minder on the phone line? ....................................................... 1-18 Why should there be problems?........................... 1-18 How can you avoid possible problems? ............... 1-18 Fax tones and handshake ........................................ 1-19 ECM (Error Correction Mode)................................... 1-20 2Getting started ..................................................................... 2-1 Initial Setup ....................................................................... 2-1Setting the Date and Time .......................................... 2-1 Setting Tone or Pulse dialling mode ........................... 2-1 Setting the Station ID.................................................. 2-2 Setting the Phone Line Type ...................................... 2-3PBX and TRANSFER ............................................. 2-3 General Setup .................................................................. 2-4 Setting the Mode Timer .............................................. 2-4 Setting the Paper Type ............................................... 2-4
xii Setting the Paper Size ................................................ 2-5 Setting the Ring Volume ............................................. 2-5 Setting the Beeper Volume ......................................... 2-5 Setting the Speaker Volume ....................................... 2-6 Turning on Automatic Daylight Savings Time ............. 2-6 Setting the LCD Contrast ............................................ 2-6 3Setup Send ........................................................................... 3-1How to enter Fax mode .................................................... 3-1 How to dial ........................................................................ 3-1Manual dialling ............................................................ 3-1 Speed-Dialling ............................................................ 3-2 Search ........................................................................ 3-2 Fax Redial................................................................... 3-2 How to Fax........................................................................ 3-3 Colour fax transmission .............................................. 3-3 Faxing from the ADF (MFC-425CN only) ................... 3-3 Faxing from the scanner glass.................................... 3-4 Automatic transmission............................................... 3-5 Manual transmission ................................................... 3-5 Basic sending operations.................................................. 3-6 Sending faxes using multiple settings......................... 3-6 Contrast ...................................................................... 3-6 Fax Resolution ............................................................ 3-7 Dual Access (Monochrome only) ................................ 3-8 Real Time Transmission ............................................. 3-9 Checking job status .................................................. 3-10 Cancelling a fax in progress ..................................... 3-10 Cancelling a waiting job ............................................ 3-10 Advanced sending operations ........................................ 3-11 Broadcasting (Monochrome only) ............................. 3-11 Overseas Mode ........................................................ 3-12 Delayed Fax (Monochrome only) (MFC-425CN only) ............................................... 3-13 Delayed Batch Transmission (Monochrome only) (MFC-425CN only) ............... 3-13 Setup for Polled Transmit (Standard) (Monochrome only) (MFC-425CN only) ............... 3-14 Setup for Polled Transmit with Secure Code (Monochrome only) (MFC-425CN only) ............... 3-14 TX Lock .................................................................... 3-15 Setting up the password ....................................... 3-16 Changing the TX Lock password.......................... 3-16 Turning TX Lock on .............................................. 3-16
xiii Turning TX Lock off .............................................. 3-17 Faxing letter size documents from the scanner glass ..................................................................... 3-17 4Setup Receive ...................................................................... 4-1 Basic receiving operations ................................................ 4-1Choosing the Receive Mode ...................................... 4-1To select or change your Receive Mode ................ 4-2 Setting the Ring Delay ............................................... 4-2 Setting the F/T Ring Time (Fax/Tel mode only).......... 4-3 Fax Detect .................................................................. 4-4 Printing a reduced incoming fax (Auto Reduction) .................................................... 4-5 Printing a fax from the memory (MFC-425CN only) ..........4-5 Reception into memory (Monochrome only) ................................................ 4-6 Polling (MFC-425CN only).......................................... 4-7 Secure Polling ........................................................ 4-7 Setup for Polling Receive (Standard) ..................... 4-7 Setup for Polling Receive with Secure Code .......... 4-8 Setup Delayed Polling Receive .............................. 4-8 Sequential Polling ................................................... 4-9 5Quick-Dial numbers and dialling options .......................... 5-1 Storing numbers for easy dialling ..................................... 5-1Storing Speed-Dial numbers ...................................... 5-1 Changing Speed-Dial numbers .................................. 5-2 Setting up Groups for Broadcasting ........................... 5-3 Dialling options ................................................................. 5-5 Access codes and credit card numbers...................... 5-5 Pause ......................................................................... 5-5 6Remote Fax Options (MFC-425CN only) (Monochrome only) ............................................................. 6-1 Setting up Fax Forwarding ......................................... 6-1 Setting Fax Storage .................................................... 6-2 Setting PC Fax Receive (MFC-425CN only) .............. 6-2Changing your PC (MFC-425CN only) ................... 6-3 Turning off Remote Fax Options ................................ 6-4 Changing Remote Fax Options .................................. 6-4 Setting your Remote Access Code............................. 6-5 Remote Retrieval .............................................................. 6-6 Using your Remote Access Code............................... 6-6 Remote commands .................................................... 6-7
xiv Retrieving fax messages ............................................ 6-8 Changing your Fax Forwarding number ..................... 6-8 7Printing reports .................................................................... 7-1Fax settings and activity ................................................... 7-1Customizing the Transmission Verification Report ........... 7-1 Setting the Journal Period .......................................... 7-2 Printing reports ........................................................... 7-3How to print a report ............................................... 7-3 8Making copies ...................................................................... 8-1 Using the machine as a copier ......................................... 8-1Enter Copy mode ........................................................ 8-1 Making a single copy .................................................. 8-2 Making multiple copies ............................................... 8-2 Stop copying ............................................................... 8-2 Using the Copy Options key ............................................ 8-3 Changing the temporary copy settings ....................... 8-4Increasing copy speed or quality ............................ 8-5 Enlarging or reducing the image copied ................. 8-6 Setting paper type .................................................. 8-7 Setting paper size ................................................... 8-8 Adjusting brightness ............................................... 8-8 Sorting copies using the ADF (MFC-425CN only) ............................................. 8-9 Making N in 1 copies or a poster (Page Layout) (MFC-425CN only) .................... 8-10 Changing the default copy settings................................. 8-13 Increasing copy speed or quality .............................. 8-13 Adjusting brightness ................................................. 8-13 Adjusting contrast ..................................................... 8-13 Adjusting colour saturation ....................................... 8-14 Legal limitations .............................................................. 8-15 9Walk-Up PhotoCapture Centerâ„¢ ......................................... 9-1 Introduction ....................................................................... 9-1 PhotoCapture Center â„¢ requirements ..................... 9-2 Getting started .................................................................. 9-3 Printing the Index (Thumbnails) ........................................ 9-5 Printing images ................................................................. 9-6 DPOF printing ............................................................. 9-8 Changing the default settings ..................................... 9-9Increasing print speed or quality............................. 9-9 Setting the paper & size ......................................... 9-9
xv Adjusting brightness ............................................. 9-10 Adjusting contrast ................................................. 9-10 Colour enhancement (MFC-425CN only) ............. 9-10 Cropping ............................................................... 9-12 Borderless ............................................................ 9-12 Scan to Card (MFC-425CN only) ................................... 9-13 Changing the default quality ..................................... 9-14 Changing the default black & white file format ......... 9-14 Changing the default colour file format ..................... 9-14 Understanding the Error Messages ................................ 9-15 Using PhotoCapture Center ™ from your PC ................... 9-15 10Software and Network features ........................................ 10-1 11Important information ....................................................... 11-1 For your safety.......................................................... 11-1 LAN connection (MFC-425CN only) ......................... 11-1 International E NERGY STAR® Compliance Statement ......................................... 11-1 EU Directive 2002/96/EC and EN50419................... 11-2 Important safety instructions..................................... 11-2 Trademarks .............................................................. 11-4 12Troubleshooting and routine maintenance ..................... 12-1 Troubleshooting .............................................................. 12-1Error messages ........................................................ 12-1 Document jams (MFC-425CN only) ......................... 12-5Document is jammed in the top of the ADF unit. .......................................................... 12-5 Document is jammed inside the ADF unit. ........... 12-5 Printer jam or paper jam ........................................... 12-6 Paper is jammed inside the paper tray ................. 12-6 Paper is jammed inside the machine ................... 12-7 If you are having difficulty with your machine ........... 12-9 How to change LCD language (For Czech and Hungarian only) ........................ 12-14 Setting Dial Tone detection .................................... 12-14 Compatibility ........................................................... 12-14 How to improve print quality ......................................... 12-15 Cleaning the print head .......................................... 12-15 Checking the print quality ....................................... 12-16 Checking the printing alignment ............................. 12-18 Checking the ink volume .............................................. 12-19 Packing and shipping the machine ............................... 12-20
xvi Routine maintenance .................................................... 12-23Cleaning the scanner .............................................. 12-23 Cleaning the machine printer platen ....................... 12-24 Cleaning the Paper Pick-up Roller.......................... 12-25 Replacing the ink cartridges ................................... 12-26 AAppendix A .......................................................................... A-1Telephone services.......................................................... A-1BT Call Sign (For U.K. Only)...................................... A-1To enable the machine to work with BT Call Sign (Only with your external phone) .......... A-1 Advanced receiving operations........................................ A-2 Operation from extension telephones ........................ A-2 For Fax/Tel mode only ............................................... A-2 Fax/Tel mode in the power save condition ................ A-2 Using a cordless external handset............................. A-3 Changing the remote codes....................................... A-3 Connecting an external device to your machine .............. A-4 Connecting an external telephone ............................. A-4 Connecting an external telephone answering device (TAD).......................................................... A-5 Sequence .............................................................. A-5 Connections........................................................... A-6 Recording outgoing message (OGM) on an external TAD............................................ A-7 Using extension telephones (For U.K. only) .......... A-8 Multi-line connections (PBX).................................... A-10 If you are installing the machine to work with a PBX ....................................................... A-10 Custom features on your phone line ........................ A-10 BAppendix B .......................................................................... B-1 On-screen programming .................................................. B-1Menu table ................................................................. B-1 Memory storage ......................................................... B-1 Navigation keys ............................................................... B-2 Entering Text ........................................................... B-11Inserting spaces .................................................. B-11 Making corrections .............................................. B-11 Repeating letters ................................................. B-11 Special characters and symbols ......................... B-12
xvii GGlossary .............................................................................. G-1 SSpecifications ......................................................................S-1Product description ...........................................................S-1 General .............................................................................S-1 Print media .......................................................................S-3 Copy .................................................................................S-4 PhotoCapture Center ........................................................S-5 Fax....................................................................................S-6 Scanner ............................................................................S-7 Printer ...............................................................................S-8 Interfaces ..........................................................................S-8 Computer requirements ....................................................S-9 Consumable items ..........................................................S-10 Network (LAN) (MFC-425CN only) .................................S-11 13Index ...................................................................................... I-1 14Remote Retrieval Access card (MFC-425CN only) .......... R-1
1 - 1 INTRODUCTION 1 Using this Guide Thank you for buying a Brother Multi-Function Center (MFC). Your machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your machine by reading through this Guide. Finding information All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide. Symbols used in this Guide Throughout this Guide you will see special symbols alerting you to important warnings, notes and actions. To make things clearer and to help you press the correct keys, we used special fonts and added some of the messages that will appear in the LCD. Introduction Bold Bold typeface identifies specific keys on the machine control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic. Courier NewCourier New type face identifies the messages on the LCD of the machine. Warnings inform you what to do to avoid possible personal injury. Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects. Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. Improper Setup alerts you to devices and operations that are not compatible with the machine.